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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING JANUARY 11, 2022 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-84160
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-84161
Presentation of Fund Information Report
3.
2021 Intradepartmental transfers:
A.
AI-84144
2021 - Pct.4 Parks (1100)
B.
AI-84145
2021 - Pct.4 Drain (1200)
C.
AI-84154
2021-Pct.4 ICA UT Health (1286)
D.
AI-84141
2021 - Pct.4 Rd Maint (1200)
E.
AI-84086
2021 - Justice Crt. (1242)
F.
AI-84048
2021 - Pct.4 Admin (1200)
G.
AI-84028
2021 - Health & Human Services Dept. / COVID IMM PROJECT 3 (1293)
H.
AI-84029
2021 - Health & Human Services Dept. / Clinics (1100)
I.
AI-84025
2021 - District Clerk
4.
2022 Intradepartmental transfers:
A.
AI-84155
2022-206TH DC (1100)
B.
AI-84142
2022 - 430th DC (1100)
C.
AI-84116
2022 - Tax Office (1100)
D.
AI-84083
2022 - Constable Pct.3
E.
AI-84063
2022 - CRIM DA (1100)
F.
AI-84042
2022 - Health & Human Services Dept. / Clinics - (1100)
5.
2021 Interdepartmental transfers:
A.
AI-84153
CO2019A-Pct 2 (1355):
Approval of 2021 interdepartmental transfer from CO2019A-Pct 2 Lopezville Park Project into CO2019A-Pct 2 in the total amount of $300,103.06 to fund purchase of equipment.
Approval of 2021 interdepartmental transfer from CO2019A-Pct 2 Lopezville Park Project into CO2019A-Pct 2 in the total amount of $300,103.06 to fund purchase of equipment.
6.
Planning Department:
A.
AI-84059
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
7.
Human Resources:
A.
AI-84055
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 16, 2021 to December 31, 2021 in the amount of $24,884.36 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of December 16, 2021 to December 31, 2021 in the amount of $24,884.36 and requesting approval of wire transfer.
8.
Tax Refunds:
A.
AI-84017
| NO. | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1 | L6255.01.001.0050.00 | BANDA REYES & CLEMENCIA | $2,900.00 |
| 2 | V3830.00.000.0023.00 | INSPIRE CLOSING SERVICES OF TX LLC | $7,832.56 |
9.
Pct. #4:
A.
AI-84024
Requesting reimbursement for Commissioner Pct. 4 Ellie Torres in the amount of $180.00 for September -January invoice paid to Switcher Studio after auditing procedures are completed by County Auditor.
10.
Membership Dues/Certifications:
A.
AI-84034
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $480.00 (Requisition #445715), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $480.00 (Requisition #445715), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
B.
AI-84079
Emergency Management (1100): Requesting approval of the 2022 membership dues (requisition #445956) for EMC Ricardo Saldana and Deputy EMC Belinda Alvarez to the Emergency Management Association of Texas (EMAT) in the amount of $300.00, with authority for the County Treasurer to issue payment after auditing procedures have been completed.
C.
AI-83893
Discussion and approval of 2022 Texas Indigent Health Care Association (TIHCA) membership dues in the amount of $200.00 with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
11.
Urban County:
A.
AI-84074
Requesting approval of two (2) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program
12.
IT Department:
A.
AI-84068
Authorization and approval to continue wireless service through the County's membership/participation with CONTRACT: DIR-TELE-CTSA-003 with VERIZON WIRELESS for the following:
| Department: | Qty: | Description: | Employee/ID: | Service Plan: | MDN: |
| Public Affairs Div. | 2 | Continue wireless service for MiFis | Office Use | Custom 4G Unlimited MB Plan w/ MBP for National Security, Public Safety, & First Responders @ $37.99/ea per month | (956) 310-1305 & 249-2031 |
| Nuisance Abatement | 6 | Continue wireless service for Tablets | Office Use | Custom 4G Unlimited MB Plan w/ MBP for National Security, Public Safety, & First Responders @ $37.99/ea per month | (956) 609-5061, 609-5571, 609-5576, 609-5611, 609-5612 & 221-0112 |
13.
Budget & Management:
A.
AI-84069
1. Approval of reimbursement in the amount of $1,649,688.63 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/09/21 to 12/31/21.
2. Approval of wire transfer to cover claims paid.
| 12/09-22/21 | $ 519,745.81 |
| 12/23-29/21 | $ 1,093,902.95 |
| 12/30-31/21 | $ 36,039.87 |
| TOTAL | $ 1,649,688.63 |
B.
AI-84015
Pct4 - TPWD Sunflower Park (1286):
Approval of 2022 interfund transfer from Pct4 Memorial Park CO2017 (1351) and CO2020 (1357) to Pct4 TPWD Sunflower Park (1286) in the amount of $1,223,357.00 to fund cash match portion in relation to the Pct4 Memorial Park (Sunflower) grant award from the Texas Parks and Wildlife Recreation Grant.
Approval of 2022 interfund transfer from Pct4 Memorial Park CO2017 (1351) and CO2020 (1357) to Pct4 TPWD Sunflower Park (1286) in the amount of $1,223,357.00 to fund cash match portion in relation to the Pct4 Memorial Park (Sunflower) grant award from the Texas Parks and Wildlife Recreation Grant.
C.
AI-84093
Pct. 1 TXDOT US 83 Illumination (1315):
Approval of 2022 interfund transfer from Pct. 1 Rd. Maint (1200) to Pct. 1 TXDOT US 83 Illumination (1315) in the amount of $15,000.00 to fund electricity expenses.
Approval of 2022 interfund transfer from Pct. 1 Rd. Maint (1200) to Pct. 1 TXDOT US 83 Illumination (1315) in the amount of $15,000.00 to fund electricity expenses.
D.
AI-84137
Approval of changes to salary schedule as listed in Exhibit A.
14.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County:
1.
AI-84114
Requesting approval for acknowledgment purposes only - Pursuant to Section 3 "Term" of the awarded contracts listed below, due to unforeseen circumstances the contracts will remain active as permitted "until satisfactory delivery and acceptance of products and/or performance of services ordered, have been rendered and completed."
- C-20-503-12-08 - "Procurement and Installation of Moveable Furniture and Other Items" [Texas Wilson]
- C-20-504-12-15 - "Procurement and Installation of Signage and Other Items" [GraphTec, Inc.]
- C-20-505-12-08 - "Procurement and Installation of AV/Court Technology and Other Items" [Telepro Communications]
- C-20-506-12-08 - "Procurement and Installation of Digital Signage and Other Items" [Netsync Network Solutions]
B.
County Judge's Office:
1.
AI-84127
Requesting a declaration of public purpose pursuant to Art. 3, Sec. 52 of the Constitution of the State of Texas for the County Judge's Office, Public Affairs Division, Economic Development and Emergency Management for the purchase of promotional items as listed in the attached document for FY 2022.
C.
Pct. #1:
1.
AI-84100
Requesting approval of Payment Application No. 17 in the amount of $181,528.31 for the Pct 1 M6 West (M9-M11) project as submitted by contractor, Texas Cordia Construction, LLC.as reviewed by the project engineer, SAMES Engineering.
2.
AI-84065
Requesting approval of the following invoices as submitted by L&G Consulting Engineers, Inc., for engineering services provided for Pct. 1 Projects:
| Project Name | Invoice Date | Invoice No. | Amount | Purchase Order |
| Mile 6 (M9-M11) | 12/31/2021 | 11328803 | 4,536.12 | 779197 |
| Mile 6 (M11-SH-107) | 12/31/2021 | 11328810 | 6,266.60 | 784887 |
| Mile 6 (M14½-SH107) | 12/31/2021 | 11328825 | 3,555.59 | 815794 |
| Mile 6 (M14½-SH107) | 12/31/2021 | 11328811 | 27,661.68 | 829916 |
| Mile 10 (M6-FM 1015) | 12/31/2021 | 11328812 | 12,363.51 | 796083 |
| FM 493 | 12/31/2021 | 11328804 | 450.00 | 727479 |
3.
AI-84067
A. Requesting approval of Certificate of Substantial Completion for services rendered in connection with the Hidalgo County Precinct 1-Sunset Park Operations Facility as submitted by project Architect, Alvarado Architects & Associates,Inc.;
B. Requesting approval of Payment Application No. 10 in the amount of $6,332.55 for services rendered for Pct. 1 Sunset Park Operations Facility as submitted by E-Con Group, LLC.
B. Requesting approval of Payment Application No. 10 in the amount of $6,332.55 for services rendered for Pct. 1 Sunset Park Operations Facility as submitted by E-Con Group, LLC.
4.
AI-84064
Requesting approval of payment application #22 in the amount of $22,372.10 submitted by Sam Engineering and Surveying for Pct. 1 Mile 6 West Road (Mile 9 to Mile 11) project.
D.
Pct. #2:
1.
AI-84038
Requesting approval of payment for Invoice #20307 in the amount of $12,288.67 submitted by the project engineer, B2Z Engineering, LLC for engineering services under Contract C-21-0845-11-02 (WA#1) for the Stormwater Management Project located in Hidalgo County Precinct 2.
2.
AI-84040
Requesting approval of payment for the following invoices submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project | 01/03/22 | 20310 | $25,089.23 | 803856 |
| Stormwater Management Prj. | 01/03/22 | 20311 | $16,917.76 | 841458 |
3.
AI-84036
Requesting approval of payment for Invoice #2022-002 in the amount of $4,525.20 submitted by GDJ Engineering for services rendered under Contract C-21-0554-08-10 (WA#1) for the Pct 2 Administration Complex Parking Lot Improvement Project.
E.
Pct. #3:
1.
AI-84110
Requesting approval of the following invoices (for processing and payment) as submitted by the contracted project engineers, L&G Consulting Engineers Inc., and B2Z Engineering for Precinct 3 projects.
| Invoice # | Date | Project | PO No. | Amount |
| 11328802 | 12-31-21 | Mile 3 WA #2 | 720579 | $1,791.30 |
| 11328808 | 12-31-21 | Veterans Blvd WA #2 | 763269 | $7,345.00 |
| 11328828 | 12-31-21 | Liberty Rd. WA #4 | 735736 | $3,000.00 |
| 11328829 | 12-31-21 | Veterans Blvd. WA #3 | 772041 | $19,502.44 |
| 11328830 | 12-31-21 | FM676 WA #2 | 806793 | $34,740.00 |
| 30012 | 1-3-22 | Mile 3 N. Rd | 823768 | $44,737.06 |
F.
Pct. #4:
1.
AI-84158
Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose Declaration" for Fiscal Year 2022 to include the purchase through [
the Requisition and Purchase Order protocol of Hidalgo County] of miscellaneous items with the affixing of any applicable identifying
Precinct 4 Logos
[i.e. printed materials, supplies and other related items as needed] which assist in the Precinct's efforts in disseminating information of road conditions, closures, paving and drainage improvements, educational and health awareness, public safety services and programs affecting the community including,
but not limited to the following:
A. Ribbon Cutting / Ground breaking Events;
B. Precinct Project Updates and Expos;
C. Endowment Center (on Sunflower Road) -Numerous Events;(Tu Salud Si Cuenta)
D. Employee/Public Recognition Plaques;
E. Pictures, Displays, Frames, Banners, Tables Cloth Covers/Skirts and other related items.
2.
AI-84051
Requesting approval to pay the following invoices for projects located in Precinct 4:
| Invoice Date | P.O. Number | Vendor / Project | Invoice Number | Invoice Amount |
| 12/30/2021 | 834803 | Texas Cordia / N Alamo Road Realignment | 5 | $139,514.06 |
| 11/30/2021 | 807788 | MEG / CEI N. Alamo Road Realignment | 9 | $29,010.00 |
| 12/31/2021 | 808447 | L&G Engineering / Mile 5 Project | 11328805 | $21,505.37 |
| 12/31/2021 | 785987 | L&G Engineering / FM1925 WA#3 | 11328813 | $7,984.62 |
| 12/31/2021 | 739761 | L&G Engineering / FM1925 Wallace Rd to 10th | 11328815 | $1,162.20 |
| 12/31/2021 | 728311 | L&G Engineering / FM2220 WA#1 FM676 to FM1925 | 11328816 | $15,138.00 |
| 12/31/2021 | 785986 | L&G Engineering / FM1925 WA#2 10th to McColl | 11328814 | $16,360.20 |
| 01/03/2021 | 830599 | GDJ Engineering / Russell Road Project WA#1 | 2022-003 | $39,962.90 |
| 01/03/2022 | 825006 | NM Contracting / Pct.4 Maintenance Building | 11 | $188,755.13 |
3.
AI-84030
Requesting authority to exercise a two-year extension under the same rates, terms and conditions with Food Bank of the Rio Grande Valley, Inc, for Non - Profit Food Distributing.
G.
Budget & Management:
1.
AI-84131
Clarification/correction of amount on Payment Application No. 3 (approved by CC on 12/28/21 AI #84010) to reflect
$101,862.91 instead of $64,887.11 as listed on the prior agenda for the "Hidalgo County Former Plains Capital Bldg. Reconfiguration" Project submitted by contractor, Noble Texas Builders, LLC and reviewed by the project engineer, Halff Associates, Inc.
H.
Co. Wide:
1.
AI-84049
Requesting authority to advertise with approval of RFB 2021-152-YZV-procurement packet (i.e., specifications, legal notice draft contract, etc.,) as attached hereto for Traffic Road Signs for County including the re-adverising when/if applicable.
2.
AI-84035
County Wide:
Requesting authority to exercise the one-year extension with Astchar, LLC, under the same rates, terms, and conditions as provided in the current agreement, C-21-219-02-06 - "Office Space for County Departments and Agencies".
I.
Elections:
1.
AI-84115
Requesting approval to enter into a 36-month Monitoring Service Agreement with JSJ Security, Inc. DBA Safeguard Security for fire monitoring services for the following locations;
| Department | Location | Term | Monthly Amount |
| Elections | Elections Warehouse | 36 Months | $37.00 |
| Elections | Elections Training House | 36 Months | $37.00 |
J.
Health & Human Services:
1.
AI-84085
Requesting approval of Second Amendment to Memorandum Agreement [C-20-609-10-27] Between the County of Hidalgo and Curative, Inc. (Subject to submittal of HB1295)
K.
Purchasing Department:
1.
AI-84047
Requesting authorization to Surplus assets declared as "Salvage property "on "Exhibit A" due to items deemed obsolete [that it has no value for the purpose for which it was originally intended] including the removal from the Hidalgo County inventory list, to be destroyed and discarded via landfill. LGC Ch. 263.151.1
L.
Sheriff's Office:
1.
AI-84082
Requesting approval to ratify contract term of the service agreement between HC and Purchasing Solutions Alliance awarded vendor Correct RX approved by CC on December 28, 2021 (AI-83948). The new contract term will be for 1 month to allow the Co-operative finish their procurement process with no lapse in service. As per AI-83948, this is also subject to 1295.
2.
AI-84096
Requesting approval of payment for the following invoice as submitted by Herrcon for the repair of building roof at the Sheriff's Office Academy Building through the current Agreement Contract# 581-19 Payment Application #1 (Final) (P.O. # 837479).
| Invoice | Amount |
| 1 | $ 139,303.77 |
3.
AI-84097
Requesting approval of payment for the following invoice as submitted by Herrcon for the repair of building roof at the Sheriff's Office Academy Building through the current Agreement Contract# 581-19 Payment Application #1 (Final) (P.O. # 840993), addition to P.O. 837479.
| Invoice | Amount |
| 1 | $11,200.00 |
M.
Executive Office:
1.
AI-84157
Requesting approval to issue manual check for invoice 2018.19.07 in the amount of $62,047.56 for the Hidalgo County Justice Center as submitted by ROFA Architects, Inc. after review and auditing procedures are completed by County Auditor (invoice previously approved on 12/28/21)