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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS JANUARY 11, 2022 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -84125
Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Pool of Professional Services" for the following:
1. Professional Engineering Services - RFQ No. HCDD1-21-005-02-02-RFV;
2. Surveying Services - RFQ No. HCDD1-21-006-02-02-RFV;
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
1. Professional Engineering Services - RFQ No. HCDD1-21-005-02-02-RFV;
2. Surveying Services - RFQ No. HCDD1-21-006-02-02-RFV;
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
B.
AI -84152
1. Requesting approval to accept CSP response and award a negotiated Construction Contract to the highest ranked Contractor meeting all specified requirements, Castle Enterprises, LLC, for CSP No. HCDD1-21-050-12-08-RFV", Drainage Area Improvements for Y Drain Ph I, Tower Road between Rogers and Monte Cristo & Curry Drain and Valverde Rd Crossing," in the amount of $837,721.04, as approved for negotiations by the Board of Directors on Agenda Item No. 83996 on December 28, 2021. (Subject to Legal review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
6.
2018 Bond Referendum Projects:
A.
AI -84146
Discussion and Approval by Hidalgo County Drainage District No. 1 of Resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of the B-18-13 Hidalgo Drain Project in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the Resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said Resolution.
B.
AI -84105
1. Requesting approval to accept CSP response and award a negotiated Construction Contract to the highest ranked Contractor meeting all specified requirements,
Mor - Wil, LLC, for
CSP No. HCDD1-21-054-12-08-MSS "Mile 9 N & FM1015 -Package 1B Improvements - 2018 Bond Referendum Project #24" , in the amount of
$3,504,360.77, as approved for negotiations by the Board of Directors on Agenda Item No. 83998 on December 28, 2021. (Subject to Legal review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
C.
AI -84123
1. Requesting approval of
Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-007-04-09), with
Halff Associates, Inc., for the project:
"Mile 9 N & FM 1015 -2018 Bond Referendum Project #24", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
October 4, 2024
(subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-007-04-09), with Halff Associates, Inc., for the project: "Mile 9 N & FM 1015 -2018 Bond Referendum Project #24", to reflect a revised period of service to end on October 4, 2024 (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-007-04-09), with Halff Associates, Inc., for the project: "Mile 9 N & FM 1015 -2018 Bond Referendum Project #24", to reflect a revised period of service to end on October 4, 2024 (subject Legal review and compliance with HB1295).
D.
AI -84130
Mission Lateral - Budget 526
Approval of Application for Payment No. 1 in the amount of $ 237,547.50 from Saenz Brothers Construction. L&G Engineering PO#642757
Approval of Application for Payment No. 1 in the amount of $ 237,547.50 from Saenz Brothers Construction. L&G Engineering PO#642757
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -84129
PSJA Lateral - Budget 305
Approval of Application for Payment No. 4 in the amount of $ 223,821.00 from Saenz Brothers Construction. Javier Hinojosa Engineering PO#641494
Approval of Application for Payment No. 4 in the amount of $ 223,821.00 from Saenz Brothers Construction. Javier Hinojosa Engineering PO#641494
8.
Budget Amendments:
A.
AI -84106
1. Discussion and approval of all personnel actions approved after Budget Adoption Date of September 28, 2021.
2. Approval of budget amendments fom the District's General Fund, a decrease of ($26,539.89) from Admin Budget 003, and a Budget Amendment increase of $41,122.57 from M&O Budget 006.
3. Approval of revised Salary Schedule.
2. Approval of budget amendments fom the District's General Fund, a decrease of ($26,539.89) from Admin Budget 003, and a Budget Amendment increase of $41,122.57 from M&O Budget 006.
3. Approval of revised Salary Schedule.
9.
Right of Way Acquisitions:
A.
AI -84150
1. Requesting approval of closing documents for Parcel 6 as it relates to the TxDot FM 1925 Monte Cristo road expansion project and authority for the Chairman of the Board to execute documents.
2. Requesting approval of Possession and use agreement between TxDot and Hidalgo Drainage District No. 1 as it relates to the TxDot FM 1925 Monte Cristo road expansion project and authority for the Chairman of the Board to execute documents.
2. Requesting approval of Possession and use agreement between TxDot and Hidalgo Drainage District No. 1 as it relates to the TxDot FM 1925 Monte Cristo road expansion project and authority for the Chairman of the Board to execute documents.
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
11.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
12.
Adjourn