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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS MAY 31, 2022 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -86047
Discussion and update as it relates to Hidalgo County Drainage District No.1 - 2022 Hurricane Season preparedness and pump mobilization.
B.
AI -86042
Requesting Approval of Interlocal Agreement by and between Hidalgo County Drainage District No.1 and the Hidalgo County Head Start Program as it relates to Civil Engineering Services & Consultation related to the platting process for the Head Start Outdoor Learning Environments and Discovery Classrooms project. (Pending final legal review)
C.
AI -86044
Requesting approval of Interlocal Agreement by and between Hidalgo County Drainage District No. 1, Hidalgo County Pct. 3, and the City of Palmview as it relates to the Tierra Linda Drain Improvement project. (Pending final legal review)
D.
AI -86078
Requesting approval of Interlocal Agreement by and between Hidalgo County Drainage District No. 1 and the City of Weslaco as it relates to the Maintenance Rights and Operation for the Control Structure identified in License No. LSF-G-288. (Pending final legal review)
E.
AI -86041
Requesting Approval for Hidalgo County Drainage District No.1 to perform improvements to existing outfalls into Hidalgo County Drainage District No.1 Bates Lateral pertaining to Frontera Energy Center for $19,703.42 and approval of resolution declaring improvements serve a public purpose.
F.
AI -86074
Requesting approval of the Utility Relocation Cost estimate from M&H Engineering for $135,880.00 as it relates to the HCRMA 365 Tollway Outfall Drainage Parcel OD-4. HCDD No.1 will seek reimbursement from Hidalgo County Regional Mobility Authority (HCRMA) pursuant to the interlocal agreement dated November 17th, 2020.
G.
AI -85889
1. Requesting approval to accept CSP response and award the negotiated Construction Contract, including Best and Final Offer, for the project: "Mid-Valley Airport Ditch 18B Drainage Improvements-2018 Bond Referendum Project No. 19" (Contract No. C-HCDD1-22-020-05-31) to Mor-Wil, LLC, in the total amount of $
1,218,969.71 (base bid) as approved for negotiations by the Board of Directors on May 17, 2022 (Agenda Item No.85718). (Subject to Legal Review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
H.
AI -86028
Requesting authority to advertise and approval of Request for Bids packet (requirements, specifications and plans) developed by Project Engineer, ICE Engineering for Hidalgo County Drainage District No. 1 project, "Repair and Re-Construction of Main Floodwater Channel Weir No. 4, located in Willacy County, Texas" -RFB No. HCDD1-22-030-06-22-RFV, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
I.
AI -85887
Requesting approval of Change Order No. 7 reflecting an increase in the amount of $60,109.36, and Ninety (90) additional construction calendar days, in connection with Contract No. C-HCDD1-20-002-02-11 -"Mission
Inlet Drainage Improvements Project (Section C & F-Balboa Estates Area Drainage Improvements)'' with Castle Enterprises, LLC, as recommended by Project Engineer, L&G Engineering.
Inlet Drainage Improvements Project (Section C & F-Balboa Estates Area Drainage Improvements)'' with Castle Enterprises, LLC, as recommended by Project Engineer, L&G Engineering.
J.
AI -86068
Raymondville Drain - Budget 130-010
1. Approval of payment of Invoice No. 03-2022RD in the amount of $15,776.44 from Hidalgo County Precinct No. 4, for reimbursement of Equipment and Labor Force for Pay Period 3, 2022.
2. Approval of payment of Invoice No. 04-06-2022RS in the amount of $27,327.72 from Hidalgo County Precinct No. 4, for reimbursement of Equipment and Labor Force for Pay Period 4, 2022.
3. Approval of payment of Invoice No. 05-06-2022 RD in the amount of $102,858.29 from Hidalgo County Precinct No. 4 for reimbursement of Equipment and Labor Force for Pay Periods 5 and 6, 2022.
1. Approval of payment of Invoice No. 03-2022RD in the amount of $15,776.44 from Hidalgo County Precinct No. 4, for reimbursement of Equipment and Labor Force for Pay Period 3, 2022.
2. Approval of payment of Invoice No. 04-06-2022RS in the amount of $27,327.72 from Hidalgo County Precinct No. 4, for reimbursement of Equipment and Labor Force for Pay Period 4, 2022.
3. Approval of payment of Invoice No. 05-06-2022 RD in the amount of $102,858.29 from Hidalgo County Precinct No. 4 for reimbursement of Equipment and Labor Force for Pay Periods 5 and 6, 2022.
6.
2018 Bond Referendum Projects:
A.
AI -86045
Requesting approval of Interlocal Agreement by and between Hidalgo County Drainage District No. 1 and the City of Pharr as it relates to the South Pharr Lateral and Las Milpas Drainage Improvement project. (Pending final legal review)
B.
AI -86030
Requesting authority to advertise and approval of Request for Bids packet (requirements, specifications and plans) developed by Project Engineer, B2Z Engineering, LLC, for Hidalgo County Drainage District No. 1 project, "South "I" Road West Side Drainage Improvements-2018 bond Referendum Project No. 33" -RFB No. HCDD1-22-028-06-22-ESZ, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
C.
AI -86040
Requesting authority to advertise and approval of Request for Bids packet (requirements, specifications and plans) developed by Project Engineer, B2Z Engineering, LLC, for Hidalgo County Drainage District No. 1 project, "South "I" Road East Side Drainage Improvements-2018 Bond Referendum Project No. 33" -RFB No. HCDD1-22-029-06-22-ESZ, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
D.
AI -86032
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, bid page, etc.) as attached hereto for the purchase of one (1) Vertical Axial/Mixed-Flow Pump for, ''Highway 281 & FM 88 -2018 Bond Referendum Project No. 8'', RFB No. HCDD1-22-031-06-22-ESZ including the re-advertisement in the event bids are rejected, or no bids are received & project is still required.
E.
AI -86062
Requesting approval of closing documents for Parcel 13-17 as it relates to Project 13 of the 2018 Drainage Bond Program - Hidalgo Drain and authority for the Chairman of the Board to execute documents, subject to final legal review
F.
AI -86075
Requesting approval of Change Order No. 2 reflecting an increase in the amount of $328,637.20, and One Hundred and Twenty (120) additional construction calendar days, in connection with Contract No. C-HCDD1-20-009-07-07 -"South Lateral Drain Improvements Phase I (McColl Rd to San Juan Rd) -2018 Bond Referendum Project No.34'' with Castle Enterprises, LLC, as recommended by Project Engineer, L&G Engineering. (Subject to compliance with HB-1295)
G.
AI -86072
South Main Drain - Budget 010
1. Approval of payment of Invoice No. 04-06 2022RS in the amount of $5,261.51 from Hidalgo County Precinct 4, for reimbursement of Equipment and Labor Force for Pay Period 6 2022.
Mile 9N & FM 1015 - Budget 524
2. Approval of Application for Payment No. 8 in th amount of $74,177.33 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-065-11-18 Mile 9N & FM 1015 Package 2. Project Engineer: Halff Associates PO#641649
3. Approval of Application for Payment No. 11 in the amount of $704,974.94 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-039-08-25 Mile 9N & FM 1015 Package 1 A. Project Engineer: Halff Associates PO#640715
Sunflower Drain - Budget 536
4. Approval of Application for Payment No. 5 in the amount of $82,206.00 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-041-08-12 Sunflower Drain. Project Engineer: Izaguirre Engineering Group PO#640784
1. Approval of payment of Invoice No. 04-06 2022RS in the amount of $5,261.51 from Hidalgo County Precinct 4, for reimbursement of Equipment and Labor Force for Pay Period 6 2022.
Mile 9N & FM 1015 - Budget 524
2. Approval of Application for Payment No. 8 in th amount of $74,177.33 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-065-11-18 Mile 9N & FM 1015 Package 2. Project Engineer: Halff Associates PO#641649
3. Approval of Application for Payment No. 11 in the amount of $704,974.94 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-039-08-25 Mile 9N & FM 1015 Package 1 A. Project Engineer: Halff Associates PO#640715
Sunflower Drain - Budget 536
4. Approval of Application for Payment No. 5 in the amount of $82,206.00 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-041-08-12 Sunflower Drain. Project Engineer: Izaguirre Engineering Group PO#640784
7.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
1.
AI -86081
Consultation with Legal Counsel regarding Hidalgo County Drainage District No. 1 vs. Godfrey Garza et al, Cause No. C-0373-17-E, pending in the 275th District Court of Hidalgo County, Texas.
8.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
9.
Adjourn