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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING JUNE 09, 2022 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-86121
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-86122
Presentation of Fund Information Report
3.
2022 Intradepartmental transfers:
A.
AI-86124
2022 - Safety Division (1100)
B.
AI-86097
2022 - Planning Dept. (1100)
C.
AI-86106
2022 - General Litigation (1100)
D.
AI-86094
2022 - Health & Human Services Dept. / Health Adm (1100)
4.
Planning Department:
A.
AI-86102
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-86120
1.
Reimbursement of Financial Guarantee
a. El Pinto Estates Ph. 1 Subdivision - Pct. 3 (Garvic Properties LP) (El Pinto Road & Mesquite Lane)
*Reimbursement request: $22,590.00 for (Subdivision Improvements)
a. El Pinto Estates Ph. 1 Subdivision - Pct. 3 (Garvic Properties LP) (El Pinto Road & Mesquite Lane)
*Reimbursement request: $22,590.00 for (Subdivision Improvements)
C.
AI-86131
Reimbursement of Financial Guarantee
a. Whalen Springs#2 Subdivision - Pct. 1 (The Three Grandes LTD.) (Whalen Road & Moore Road)
*Reimbursement request: $232,139.80 for (Paving Improvements)
a. Whalen Springs#2 Subdivision - Pct. 1 (The Three Grandes LTD.) (Whalen Road & Moore Road)
*Reimbursement request: $232,139.80 for (Paving Improvements)
D.
AI-86164
1.
Reimbursement of Financial Guarantee
a. Sunset Valley Phase 5 Subdivision - Pct. 1 (Meli Group LP) (Victoria Road & Stites Road)
*Reimbursement request: $6,000.00 for (4 OSSF'S)
a. Sunset Valley Phase 5 Subdivision - Pct. 1 (Meli Group LP) (Victoria Road & Stites Road)
*Reimbursement request: $6,000.00 for (4 OSSF'S)
5.
Human Resources:
A.
AI-86160
1. Approval of reimbursement in the amount of $1,185,597.55 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 5/19/22 to 6/1/22
2. Approval of wire transfer to cover claims paid.
| 05/19/22 - 5/25/22 | $771,909.89 |
| 05/26/22 - 5/31/22 | $406,862.64 |
| 06/01/22 | $6,825.02 |
| TOTAL | $1,185,597.55 |
2. Approval of wire transfer to cover claims paid.
B.
AI-86133
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16, 2022 - May 31, 2022 in the amount of $40,011.85 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16, 2022 - May 31, 2022 in the amount of $40,011.85 and requesting approval of wire transfer.
6.
Tax Refunds:
A.
AI-86119
| No. | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1. | H0200.99.000.0001.10 | MENS WAREHOUSE | $3,862.31 |
| 2. | M4932.00.000.0001.00 | SJCM PROPERTIES LLC | $4,504.90 |
| 3. | W4270.02.000.0001.00 | CONFIDENTIAL | $2,705.14 |
| 4. | W7700.04.000.0035.04 | GAC 2004 GRAT NO1 & YRC 2004 GRAT NO1 | $4,388.23 |
B.
AI-86118
| No. | Account Number | Payer | Amount |
| 1. | E4680.04.006.0007.00 | LONE STAR NATIONAL BANK | $3,449.04 |
7.
Membership Dues/Certifications:
A.
AI-86129
District Attorney (1100):
Requesting approval to pay membership dues for the Texas Narcotic Officers Association (TNOA)for several employees in the total amount of $160.00(Requisition #00455433), with the authority for the County Treasurer to issue check after review, audit procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas Narcotic Officers Association (TNOA)for several employees in the total amount of $160.00(Requisition #00455433), with the authority for the County Treasurer to issue check after review, audit procedures are completed by the County Auditor.
B.
AI-86066
HIDTA:
Requesting approval to obtain memberships with the Texas Narcotic Officers Association (TNOA) for Pablo Alegria, Jorge Alvarez, Kimberly Echavarria, Graciano Gamino, Genovevo Martinez, Carlos Mireles, Jose Mireles, Joel Quintanilla, Juan Sifuentes, Jose Solis, Isauro Torres (Req. No. 00455076) in the total amount of $440.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to obtain memberships with the Texas Narcotic Officers Association (TNOA) for Pablo Alegria, Jorge Alvarez, Kimberly Echavarria, Graciano Gamino, Genovevo Martinez, Carlos Mireles, Jose Mireles, Joel Quintanilla, Juan Sifuentes, Jose Solis, Isauro Torres (Req. No. 00455076) in the total amount of $440.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
8.
IT Department:
A.
AI-86145
Authorization and approval to continue and purchases wireless data service for GPS through the County's membership/membership with CONTRACT: NASPO # - MA176 with T-MOBILE USA INC. for the following (and as detailed in Exhibit A):
| Department: | Qty: | Description: |
| Constable Pct. 3 | 20 | Cont. GPS Service |
| Constable Pct. 3 | 2 | New GPS Service |
B.
AI-86143
Authorization and approval to purchase wireless data service through the County's membership/participation with CONTRACT: DIR-TELE-CTSA-003 with VERIZON WIRELESS for the following (and as detailed in Exhibit A):
| Department: | Qty: | Description: |
| Juvenile Probation | 2 | New Data Service |
9.
Budget & Management:
A.
AI-86142
Const. Pct.4 - FY 2022 STEP Operation Slowdown Grant (1284):
Approval of 2022 interfund transfer from Const. Pct4 (1100) to Const. Pct.4 STEP Operation Slowdown Grant (1284) in the amount of $758.65 to fund cash match portion in relation to the FY 2022 TxDOT Traffic Safety grant award.
Approval of 2022 interfund transfer from Const. Pct4 (1100) to Const. Pct.4 STEP Operation Slowdown Grant (1284) in the amount of $758.65 to fund cash match portion in relation to the FY 2022 TxDOT Traffic Safety grant award.
B.
AI-86136
Const. Pct3 - FY 2022 STEP Operation Slowdown Grant (1284):
Approval of 2022 interfund transfer from Co. Wide Adm (1100) to Const. Pct.3 STEP Operation Slowdown Grant (1284) in the amount of $1,075.29 to fund cash match portion in relation to the FY 2022 TxDOT Traffic Safety grant award.
Approval of 2022 interfund transfer from Co. Wide Adm (1100) to Const. Pct.3 STEP Operation Slowdown Grant (1284) in the amount of $1,075.29 to fund cash match portion in relation to the FY 2022 TxDOT Traffic Safety grant award.
C.
AI-86109
FY 2022 Texas VINE Grant Program (1283):
1. Approval to process payment for invoice #EQ-INV111987 from Appriss Insights, LLC in the amount of $7,535.92 in relation to the FY 2022 VINE Maintenance Fee for the 3rd quarter (3-1-2022 to 5-31-2022) after review, audit, and processing procedures are completed by the County Auditor.
2. Approval to submit to the Office of the Attorney General of Texas the following documents in relation to the FY 2022 Texas VINE Program for the 3rd Quarter (3-1-2022 to 5-31-2022) with authority for Co. Judge to sign required documents:
1. Approval to process payment for invoice #EQ-INV111987 from Appriss Insights, LLC in the amount of $7,535.92 in relation to the FY 2022 VINE Maintenance Fee for the 3rd quarter (3-1-2022 to 5-31-2022) after review, audit, and processing procedures are completed by the County Auditor.
2. Approval to submit to the Office of the Attorney General of Texas the following documents in relation to the FY 2022 Texas VINE Program for the 3rd Quarter (3-1-2022 to 5-31-2022) with authority for Co. Judge to sign required documents:
- Office of Attorney General Statewide Automated Victim Notification Services (SAVNS) Reimbursement Invoice in the amount of $7,535.92.
- Texas Statewide Automated Victim Notification Service (SAVNS) Quarterly Verification of Continuing Production Record
- Invoice Certification Required by Texas Grants Management Standards
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County:
1.
AI-86126
Requesting authority to exercise the first and final one (1) year extension as permitted in contract C-21-0078b-07-27 for Disaster Debris, Clearance, Removal and other Miscellaneous Related Services between DRC Emergency Services, LLC. and Hidalgo County under the same rates, terms and conditions.
B.
Executive Office:
1.
AI-86165
Approval of payment for Engineering Services (Contract C-21-0435-09-21) for Roadway & Bridge Inventory Assessment Study & Report(s) as listed:
| Work Authorization # | Description | PO # | Vendor | Invoice Period | Amount | Pay App # |
| Work Authorization #1 | Phase 1: Preparatory/Project Management Task Phase 2:Roadway Inventory/Updated Database Direct Expenses |
838888 | SAMES, Inc. | 5/1-5/31/22 | $134,630.25 | #9 |
C.
County Judge's Office:
1.
AI-86155
Restatement of public purpose approved by CC [4-19-2022/AI-85469] for the County Judge's Office, Public Affairs Division, Economic Development and Emergency Management for the purchase of promotional items as listed in the attached document for FY 2022.
D.
Pct. #1:
1.
AI-86107
Requesting approval to pay the following invoices as submitted by B2Z Engineering, LLC for engineering services rendered for Pct. 1 Hike & Bike Trail Work Authorization #1.
| Invoice Number | Date | Amount | Po Number |
| 10077 | 03/01/22 | $10,702.78 | 844589 |
| 10079 | 04/01/22 | $12,931.30 | 844589 |
| 10080 | 05/02/22 | $14,484.81 | 844589 |
| 10081 | 06/01/22 | $51,298.07 | 844589 |
E.
Pct. #2:
1.
AI-86117
Requesting approval of payment for the following invoices submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project | 06/01/22 | 20332 | $1,482.99 | 803856 |
| Recreational Trails Connectivity Project | 06/01/22 | 20333 | $13,000.92 | 846954 |
2.
AI-86104
Requesting approval of payment for Invoice #2022-054 in the amount of $15,153.00 submitted by GDJ Engineering for engineering services rendered under Contract C-21-0554-08-10 (WA#1) for the Pct 2 Administration Complex Parking Lot Improvement Project.
F.
Pct. #3:
1.
AI-86103
Approval of the following invoices (for processing and payment) as submitted by the contracted project engineers, L&G Consulting Engineers., and B2Z Engineering for Precinct 3 projects.
| Invoice No. | Date | Project Name | PO No. | Amount |
| 11328985 | 5-31-22 | Liberty Rd. WA#4 | 735736 | $2,700.00 |
| 11328992 | 5-31-22 | Liberty Rd. WA#3 | 735526 | $168,400.00 |
| 11328976 | 5-31-22 | Mile 3 WA#2 | 720579 | $1,194.20 |
| 11328986 | 5-31-22 | Mile 3 Section II WA#5 | 773904 | $8,100.00 |
| 11328981 | 5-31-22 | Mile 3 WA #6 | 784305 | $19,646.86 |
| 11328982 | 5-31-22 | Veterans Blvd WA#2 | 763269 | $6,025.00 |
| 11328987 | 5-31-22 | Veterans Blvd. WA#3 | 772041 | $1,800.00 |
| 11328988 | 5-31-22 | FM 676 (Mile 5)WA#2 | 806793 | $5,000.00 |
| 30017 | 6-1-22 | Mile 3 N. Rd. Project | 823768 | $39,608.31 |
G.
Pct. #4:
1.
AI-86128
Requesting approval of the following invoices for processing and payment.
| Invoice Date | Invoice Number | Project / Vendor | P.O. Number | Invoice Amount |
| 6/01/2022 | 2022-056 | Russell Road / GDJ Engineering | 830599 | $14,175.00 |
| 06/01/2022 | 2022-051 | Flashing Beacon Design Project / GDJ Engineering | 831988 | $10,971.20 |
| 06/01/2022 | 40177 | Sunflower Park / B2Z Engineering | 830040 | $9,303.28 |
H.
Constables:
1.
AI-86141
Constable Pct. 5:
Requesting approval of (1) 48 month Capital Copier Lease (model IM C530FB) with Ricoh USA through Hidalgo County's membership with DIR cooperative (DIR-CPO-4435, exp 09/25/2023) in the amount of $133.81 per month.
Requesting approval of (1) 48 month Capital Copier Lease (model IM C530FB) with Ricoh USA through Hidalgo County's membership with DIR cooperative (DIR-CPO-4435, exp 09/25/2023) in the amount of $133.81 per month.
I.
District Courts:
1.
AI-86084
Auxiliary Court:
Requesting approval of one (1) 48 month Capital Copier Lease (model IM4000 #418826) with G.E. Capital Information Technology Solutions, DBA Ricoh USA through HC's membership with DIR cooperative Contract (DIR-CPO-4435), exp. 09-25-2023 for Auxiliary Court in the amount of $178.11 per month (Req 454047)
Requesting approval of one (1) 48 month Capital Copier Lease (model IM4000 #418826) with G.E. Capital Information Technology Solutions, DBA Ricoh USA through HC's membership with DIR cooperative Contract (DIR-CPO-4435), exp. 09-25-2023 for Auxiliary Court in the amount of $178.11 per month (Req 454047)
J.
Facilities Management:
1.
AI-86125
Requesting approval of payment for the following invoice submitted by project manager B2Z Engineering for services rendered:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Justice Center | 6/1/22 | 40175 | $14,171.37 | 783749 |
K.
Tax Office:
1.
AI-85954
Pursuant to AI-85589, dated 05/03/2022, requesting approval of the procurement packet for Automated Tax Collection System RFP 22-0188-06-29-KMG as attached hereto for Hidalgo County Tax Office.