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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING SEPTEMBER 20, 2022 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-87542
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-87544
Presentation of Fund Information Report
3.
2022 Intradepartmental transfers:
A.
AI-87483
2022 - IT Department (1100 C.W.)
B.
AI-87498
2022 - 464th DC (1100)
C.
AI-87509
2022 - AUTOPSIES (1100)
D.
AI-87368
2022 - 93RD DC (1100)
E.
AI-87391
2022 - Constable Pct.3 (1230)
F.
AI-87373
2022 - Constable Precinct 4 (1100)
G.
AI-87350
2022 - DA LEOSE (1220)
H.
AI-87376
2022 - County Treasurer (1100)
I.
AI-87415
2022 - Health & Human Services Dept. / Child Health (1293)
J.
AI-87417
2022 - Health & Human Services Dept. / Prenatal (1293)
K.
AI-87451
2022 - Health & Human Services Dept. / Health Clinics (1100)
L.
AI-87387
2022 - Health & Human Services Dept. / PHHS (1293)
M.
AI-87454
2022 - Health & Human Services Dept. / H.D. Adm (1293)
N.
AI-87455
2022 - Jail (1100)
O.
AI-87358
2022- Hidalgo County Sheriff's Office (1100)
P.
AI-87460
2022 - Pct. 1 R&B (1200)
Q.
AI-87393
2022 - PCT1 Sanitation (1100)
R.
AI-87533
2022 PCT1 Adm. (1200)
4.
HIDTA - Task Force:
A.
AI-87481
Requesting approval for payment to Tru Bleu Pure Water for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
| Invoice | Date | Amount |
| 38283 | 11/22/21 | $19.25 |
| 39090 | 01/19/22 | $11.00 |
5.
Sheriff's Office:
A.
AI-87361
Requesting approval for payment to Superior Alarms for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
| Invoice | Date | Amount |
| 789930 | 03/01/22 | $35.00 |
| 792779 | 04/01/22 | $35.00 |
| 796012 | 05/01/22 | $35.00 |
| 799224 | 06/01/22 | $35.00 |
| 802353 | 07/01/22 | $35.00 |
| 805388 | 08/01/22 | $35.00 |
| 808446 | 09/01/22 | $35.00 |
6.
2022 Interdepartmental transfers:
A.
AI-87416
Approval of 2022 Interdepartmental transfer from Hidalgo County Sheriff's Office (001) to Jail (002) in the total of $7,500.00 to cover the cost of uniforms for nurses.
B.
AI-87450
Health (1100)
Approval of 2022 departmental transfer from Health Clinics (program 003) to Health Administration (program 001) in the amount of $5,000.00 to fund anticipated expenditures thorugh 12/31/2022.
Approval of 2022 departmental transfer from Health Clinics (program 003) to Health Administration (program 001) in the amount of $5,000.00 to fund anticipated expenditures thorugh 12/31/2022.
7.
Planning Department:
A.
AI-87462
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-87447
1. Reimbursement of Financial Guarantee
a. Gonzalez Heights Subdivision - Pct. 4 (Nelda K. Gonzalez) (Barb Mar Lane & Aurora Drive)
Reimbursement request: $2,500.00 for (PAVING IMPS.)
a. Gonzalez Heights Subdivision - Pct. 4 (Nelda K. Gonzalez) (Barb Mar Lane & Aurora Drive)
Reimbursement request: $2,500.00 for (PAVING IMPS.)
C.
AI-87489
1 PIPELINE AND UTILITY PERMITS
a. Applicant: Spectrum (Project No. 1907359-EM142)
Proposed location of Power Supply Pole: West of Brushline Road approximately 200 feet north of Calle Del Monte Street. (Pct. 4)
b. Applicant: Spectrum (Project No. 1995070-SM163)
Proposed location of Power Supply Pole: East of Tropser Road approximately 160 feet north of Mile 8 Road. (Pct. 3)
c. Applicant: Spectrum (Project No. 2184668-WE123)
Proposed location of Power Supply Pole: South of Canton Road approximately 100 feet west of Durango Drive. (Pct. 1)
d. Applicant: Spectrum (Project No. 2349651-EM147)
Proposed location of Power Supply Pole: East of Brushline Road approximately 200 feet south of Cove Street. (Pct. 4)
e. Applicant: AVIG LLC.
Legal Description: 21.68 acres out of Lot 1 Blk. 14 John Closner ETAL Subdivision; (Proposed Plantation Heights Subdivision ) (South I Road & Javelina Drive) (Pct. 2)
Proposed improvement within Right-of-Way: One 18" RCP storm sewer line with a 30" steel casing boring Javelina Drive.
f. Applicant: AEP (WO# 1022071419)
Proposed location of Fiber Optic Cable: Starting on the south west corner of FM 1017 and Lazy Palm Drive (1) 1" 48 count ADSS fiber line conduits will cross Lazy Palm Drive with a 1" casing approximately 87.74 feet east along the south side of FM 1017. (Pct. 4)
a. Applicant: Spectrum (Project No. 1907359-EM142)
Proposed location of Power Supply Pole: West of Brushline Road approximately 200 feet north of Calle Del Monte Street. (Pct. 4)
b. Applicant: Spectrum (Project No. 1995070-SM163)
Proposed location of Power Supply Pole: East of Tropser Road approximately 160 feet north of Mile 8 Road. (Pct. 3)
c. Applicant: Spectrum (Project No. 2184668-WE123)
Proposed location of Power Supply Pole: South of Canton Road approximately 100 feet west of Durango Drive. (Pct. 1)
d. Applicant: Spectrum (Project No. 2349651-EM147)
Proposed location of Power Supply Pole: East of Brushline Road approximately 200 feet south of Cove Street. (Pct. 4)
e. Applicant: AVIG LLC.
Legal Description: 21.68 acres out of Lot 1 Blk. 14 John Closner ETAL Subdivision; (Proposed Plantation Heights Subdivision ) (South I Road & Javelina Drive) (Pct. 2)
Proposed improvement within Right-of-Way: One 18" RCP storm sewer line with a 30" steel casing boring Javelina Drive.
f. Applicant: AEP (WO# 1022071419)
Proposed location of Fiber Optic Cable: Starting on the south west corner of FM 1017 and Lazy Palm Drive (1) 1" 48 count ADSS fiber line conduits will cross Lazy Palm Drive with a 1" casing approximately 87.74 feet east along the south side of FM 1017. (Pct. 4)
8.
Monthly Fee Reports:
A.
AI-87456
District Attorney's Office Check Fraud Fees Monthly Report - 2022 August
B.
AI-87375
District Clerk Fee report for the month on August 2022 $418,066.06
9.
Executive Office:
A.
AI-87477
Approval of 457 plan hardship withdrawal request for employee #152692
10.
Human Resources:
A.
AI-87400
1. Approval of reimbursement in the amount of $1,243,232.26 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/25/22 to 09/07/22.
2. Approval of wire transfer to cover claims paid.
| 08/25/2022 - 08/31/2022 | $560,018.77 |
| 09/01/2022 - 09/07/2022 | $683,213.49 |
| Total: | $1,243,232.26 |
2. Approval of wire transfer to cover claims paid.
B.
AI-87364
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/16/2022 - 08/31/2022 in the amount of $38,551.11 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/16/2022 - 08/31/2022 in the amount of $38,551.11 and requesting approval of wire transfer.
C.
AI-87457
Sheriff (1100):
Approval of the following personnel actions, effective next full pay period 09/26/2022:
Approval of the following personnel actions, effective next full pay period 09/26/2022:
| Action | Dept./Prg. | Slot # | Position Title | Current Allowance | Proposed Allowance | Net Change |
| Delete Clothing Allowance | 280-001 | 0114 | Sergeant | $500.00 | $0.00 | ($500.00) |
| Add Clothing Allowance | 280-001 | 0398 | Sergeant | $0.00 | $500.00 | $500.00 |
11.
Membership Dues/Certifications:
A.
AI-87511
Tax Office:
Requesting approval to pay 2022 Texas Association of Assessing Officers (TAAO) membership dues in the amount of $270.00 (Req. 460944) for: Pablo Villarreal Jr., Eva Mireles, Edgar Jaramillo with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2022 Texas Association of Assessing Officers (TAAO) membership dues in the amount of $270.00 (Req. 460944) for: Pablo Villarreal Jr., Eva Mireles, Edgar Jaramillo with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
AI-87379
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $495.00 (Requisition #460497), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $495.00 (Requisition #460497), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
C.
AI-87377
Constable Pct 1 (1100):
Requesting approval for the annual 2022 JPCA Membership dues for all constable employees in the amount of $690.00 (Req# 460468) with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
Requesting approval for the annual 2022 JPCA Membership dues for all constable employees in the amount of $690.00 (Req# 460468) with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
D.
AI-87390
Fire Marshal:
Requesting approval to pay membership join-active (through Dec. 31, 2022) - 1 year in the amount of $50.00 payable to Texas Fire Marshals Association for Deputy Fire Marshal Oscar Lopez with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
Requesting approval to pay membership join-active (through Dec. 31, 2022) - 1 year in the amount of $50.00 payable to Texas Fire Marshals Association for Deputy Fire Marshal Oscar Lopez with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Adult Probation:
1.
AI-87419
A. Requesting authorization for Surplus and removal of assets from inventory, declared as "Salvage Property"(pursuant to definition in TX. LGC 263.151(1) listed in "Exhibit A" contained herein as supporting documentation with no value for disposition;
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.
B.
Pct. #1:
1.
AI-87507
Requesting approval of invoice #5262201 in the amount of $19,950.00 submitted by RO Engineering, PLLC in connection with the Hargill Solar Lights Project in Precinct 1.
2.
AI-87473
Requesting approval to pay the following invoices as submitted by L&G Consulting Engineers, Inc., for engineering services provided for Pct. 1 Projects:
| Project Name | Invoice Date | Invoice No. | Amount | Purchase Order |
| Mile 6 WA #2 (M14½-SH107) | 08/31/2022 | 11329057 | $43,390.61 | 815794 |
| Mile 6 WA #3 (M14½-SH107) | 08/31/2022 | 11329064 | $61,006.68 | 829916 |
| Mile 6 WA#2 (M9 to .30 M of M11) | 08/31/2022 | 11329055 | $25,704.69 | 779197 |
| Mile 10 WA#1 | 08/31/2022 | 11329065 | $19,004.88 | 796083 |
3.
AI-87487
Requesting approval of payment for invoice C8568 in the amount of $12,500.00 as submitted by Delta Aggregated & Landscaping Materials and approved by project engineer Alpha Infrastructure Engineering, PLLC for the Pct. 1, Sunrise Park Playground Equipment Installation Project.
4.
AI-87497
Requesting approval of payment application #30 in the amount of $27,581.39 submitted by Sames Engineering and Surveying for Pct. 1 Mile 6 West Road (Mile 9 to Mile 11) project.
5.
AI-87394
PCT1- Requesting approval of claim for Invoice# 0000001 dated 07/05/2022 for services in July 2022, in the amount of $400.00 from Juana Perez Gonzalez (Yoga Instructor), with authority for County Treasurer to issue payment after reviewing and auditing procedures are completed by the County Auditor.
6.
AI-87465
Requesting approval to process payment for invoice 10084 in the amount of $5,694.70 as submitted by B2Z Engineering, LLC for engineering services rendered for Pct. 1 Hike & Bike Trail Work Authorization #1.
C.
Pct. #2:
1.
AI-87436
Requesting approval to pay the following invoices submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Eldora Road Project (WA#3) | 08/31/22 | 11329058 | $7,753.00 | 821432 |
| Nolana Loop Project (WA#2) | 08/31/22 | 11329063 | $9,715.00 | 826939 |
D.
Pct. #3:
1.
AI-87351
Approval of the following invoice (for processing and payment) as submitted by the contracted project engineer, L&G Consulting Engineers for Precinct 3 project.
| Invoice No. | Date | Project Name | PO No. | Amount |
| 11329061 | 8-31-22 | FM 676 WA #2 | 806793 | $10,450.00 |
E.
Pct. #4:
1.
AI-87494
Requesting ratification of previously approved Supplemental Agreement on CC 08/09/2022 (AI 86827), as it has been revised to reflect the correct contract information.
2.
AI-87449
Requesting approval to exercise the final one (1) year extension for C-21-153-12-14 "Pit Run Caliche Base" with Frontera Materials, Inc. under the same rates, terms, and conditions.
F.
Executive Office:
1.
AI-87381
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO # |
| L&G Consulting Engineers, Inc. | 8/31/22 | 11329075 | 12,599.76 | 842488 |
2.
AI-87365
Approval to issue payment for Engineering Services (Contract C-21-0435-09-21) for Roadway & Bridge Inventory Assessment Study & Report(s) as follows:
| Work Authorization # | Description | PO # | Vendor | Invoice Period | Amount | Pay App # |
| Work Authorization #1 | Phase 1: Preparatory/Project Management Task Phase 2:Roadway Inventory/Updated Database Direct Expenses |
838888 | SAMES, Inc. | 8/1-8/31/22 | $133,636.92 | #12 |
G.
Co. Wide:
1.
AI-87467
Approval of the addition of fuel cards/users including, but not limited to the following:
1. Hidalgo County Adult Probation - Add fuel card users
2. Hidalgo County Adult Probation - Delete fuel card users
3. Hidalgo County Constable Precinct No 5 - add fuel card
4. Hidalgo County Constable Precinct No. 4 - delete fuel card user
5. Hidalgo County Constable Precinct No. 1- add fuel card
6. Hidalgo County Head start Program - add fuel cards
7. Hidalgo County Head start Program - delete fuel card user
1. Hidalgo County Adult Probation - Add fuel card users
2. Hidalgo County Adult Probation - Delete fuel card users
3. Hidalgo County Constable Precinct No 5 - add fuel card
4. Hidalgo County Constable Precinct No. 4 - delete fuel card user
5. Hidalgo County Constable Precinct No. 1- add fuel card
6. Hidalgo County Head start Program - add fuel cards
7. Hidalgo County Head start Program - delete fuel card user
H.
Emergency Management:
1.
AI-87469
1. Requesting authorization for Surplus and removal of assets from inventory, declared as "Salvage Property" (pursuant to definition in TX. LGC 263.151(1) listed in "Exhibit A" contained herein as supporting documentation with no value for disposition;
2. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.
2. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.
I.
Facilities Management:
1.
AI-87424
Requesting approval to pay the following invoice as submitted by project engineer Raba Kistner for project located in Precinct 4.
| Invoice Date | P.O. Number | Vendor / Project | Invoice Number | Invoice Amount |
| 8/26/2022 | 838621 | Raba Kistner / New Justice Center | R031507 | $1,146.20 |
J.
Health & Human Services:
1.
AI-87435
Requesting authority and approval for theater advertising COVID Awareness with National Cine Media, LLC, on multiple movie theater screens for a period of 15 weeks(commencing 09/23/2022 to 01/05/2023) in the amount of $32,603.46; with authority for County Judge to sign all required documents.
2.
AI-87389
Requesting Approval to exercise the final extension for C-20-520-12-15 "Indigent Health Care System" with Network Sciences, Inc. under the same rates, terms, and conditions.
3.
AI-87380
Requesting approval of invoice under Work Authorization #3 as listed below from B2Z Engineering Professional Construction Management Services for Testing/Bio-Safety Laboratory Facility:
| Work Authorization # | Description | PO # | Invoice # | Invoice Date | Amount |
| Work Authorization # 3 | Bio/Safety Laboratory Construction Management Services | 848232 | 40185 | 9/1/2022 | $28,748.93 |
K.
Human Resources:
1.
AI-87404
Requesting authority to exercise the one (1) year extension with Deer Oaks EAP Services Agreement, under the same rates, terms and conditions as provided under the current agreement C-19-225B-12-03 for "Employee Assistant Program (EAP)
L.
J.P.'s:
1.
AI-87448
J.P. Pct. 3 PL 1:
Requesting approval of a 48 month Copier Lease (model IM C530FB) with G. E. Capital Information Technology Solutions, DBA Ricoh USA through Hid. Co. membership with DIR Cooperative Contract (DIR-CPO-4435, exp 09-25-2023) in the amount of $133.92 per month; with authority for County Judge to sign all required documents.
Requesting approval of a 48 month Copier Lease (model IM C530FB) with G. E. Capital Information Technology Solutions, DBA Ricoh USA through Hid. Co. membership with DIR Cooperative Contract (DIR-CPO-4435, exp 09-25-2023) in the amount of $133.92 per month; with authority for County Judge to sign all required documents.
M.
Sheriff's Office:
1.
AI-87493
Requesting Commissioners Court's approval, pursuant to Article 3, Section 52(a) of the Texas Constitution, Section (i), for the Hidalgo County Sheriff's Office to purchase a popcorn machine (req# 459517) to be used as public purpose, through our educational/instructional and training programs. All public purpose items and supplies acquired will be through the County requisition and purchase order procedures with proper and available funding for said expenditures.
2.
AI-87443
A. Requesting authorization for Surplus and removal of assets from inventory, declared as "Salvage Property"(pursuant to definition in TX. LGC 263.151(1) listed in "Exhibit A" contained herein as supporting documentation with no value for disposition;
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.
3.
AI-87392
A. Requesting the declaration of GALBREATH TRASH COMPACTOR as "salvage" [pursuant to definition in TX. LGC 263.151(1)] listed in Exhibit "A";
B. Approval to dispose of the item described in Exhibit "A" due to item has no further use, obsolete and/or value to sell at auction.
B. Approval to dispose of the item described in Exhibit "A" due to item has no further use, obsolete and/or value to sell at auction.
N.
Tax Office:
1.
AI-87475
Requesting approval to exercise an automatic one (1) year extension as provided in the current contract C19-331-12-17 under the same terms and conditions with City of Alton.
O.
WIC:
1.
AI-87476
Requesting authority to exercise the final one (1) year renewal with RReal, LLC as provided under current contract for Hidalgo County WIC Program - Lease of Office - Alton West for [C-19-169-11-19] under the same rates terms and conditions.