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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS SEPTEMBER 6, 2022 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -87352
Requesting approval of Second Hidalgo County Premium Pay Program to include Hidalgo County Drainage District No.1 and approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District No.1 and Hidalgo County with approval for HCDD1 General Manager to execute. ( Approved by Hidalgo County Commissioners Court on August 9, 2022; AI-86877).
B.
AI -87347
1. Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to the RFP No. HCDD1-22-043-08-31-RFV"Archaeological Surveying Services - Main Floodwater Channel Project - North Main Drain 1 To FM 491 Phase I."
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Services Agreement with the number one ranked firm of: __________________________, for the provisions of "Archaeological Surveying Services - Main Floodwater Channel Project - North Main Drain 1 to FM 491 Phase I."
| FIRM NAME | SCORE | RANK |
| Integrated Environmental Solution, LLC | 99 | |
| APTIM Environmental & Infrastructure, LLC | 86.80 | |
| TRC Environmental Corp. | 84.18 | |
| Raba Kistner | 72.68 | |
| Stantec Consulting Services, Inc. | 64.27 | |
| SWCA, Inc. | 61.36 |
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Services Agreement with the number one ranked firm of: __________________________, for the provisions of "Archaeological Surveying Services - Main Floodwater Channel Project - North Main Drain 1 to FM 491 Phase I."
C.
AI -87335
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter262.024 (a)(7)(A)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with OneRain, Inc.
2. Approval of "Sole Source Declaration" for OneRain, Inc. for the purchase of Contrail Server for a period of one year in the total amount of $22,720.00, and thereafter annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors. (Subject to legal's final review)
2. Approval of "Sole Source Declaration" for OneRain, Inc. for the purchase of Contrail Server for a period of one year in the total amount of $22,720.00, and thereafter annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors. (Subject to legal's final review)
D.
AI -87338
1. Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to the RFP No. HCDD1-22-044-08-31-ESZ "Archaeological Surveying Services - Main Floodwater Channel Project-North Main Drain 1 To FM 491 Phase II."
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Services Agreement with the number one ranked firm of: __________________________, for the provisions of "Archaeological Surveying Services - Main Floodwater Channel Project - North Main Drain 1 to FM 491 Phase II."
| FIRM NAME | SCORE | RANK |
| TRC Environmental Corp. | 96 | |
| Integrated Environmental Solution, LLC | 95.96 | |
| Raba Kistner | 71.12 | |
| SWCA, Inc. | 60.78 | |
| Stantec Consulting Services, Inc. | 60.38 |
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Services Agreement with the number one ranked firm of: __________________________, for the provisions of "Archaeological Surveying Services - Main Floodwater Channel Project - North Main Drain 1 to FM 491 Phase II."
E.
AI -87332
Requesting authority to advertise and approval of the RFB packet (i.e., legal notice, specifications, draft contract etc.) as attached hereto for Hidalgo County Drainage District No. 1, for "Sale and Removal of Fill Dirt'' for 3-locations shown below with approximate cubic yards; RFB No. HCDD1-22-053-09-28-AJL, including the re-advertisement of project in the event bids are rejected, or no bids are received & project is still required.
-Las Milpas RDF -190,000 CY
-Raymondville Drain RDF -300,000 CY
-South Lateral Drain -800,000 CY
-Las Milpas RDF -190,000 CY
-Raymondville Drain RDF -300,000 CY
-South Lateral Drain -800,000 CY
F.
AI -87357
Requesting approval of Change Order No. 3 reflecting an increase in the amount of $92,562.86 and Thirty (30) additional construction calendar days, in connection with Contract No. C-HCDD1-21-011-07-27, ''Cesar Chavez & Texan Rd., Canton Rd. & Tower and Iowa Rd. Drainage Areas Improvements; with Mor-Wil, LLC, as recommended by project engineer, Asst. District General Manager, Omar Anzaldua Jr., PE, CFM, PMP, CCM.
6.
2018 Bond Referendum Projects:
A.
AI -87354
Requesting approval of Amendment No. 1 to the Interlocal Cooperation Agreement between Hidalgo County Drainage District No.1 and the City of Pharr as it relates to the South Pharr Lateral and Las Milpas Drainage Improvement Project. (ILA approved by HCDD1 Board of Directors on May 31, 2022; AI-86045).
B.
AI -87105
Requesting approval of closing documents for Parcel 21-9 as it relates to Project 21 of the 2018 Drainage Bond Program - Mile 10 N & Mile 1 W Project and authority for the Chairman of the Board to execute documents.
C.
AI -87226
Requesting authority to advertise and approval of a Competitive Sealed Proposals packet (requirements, specifications and plans) developed by Project Engineer for Hidalgo County Drainage District No. 1 project,"East Mercedes-2018 Bond Project No. 10B" -CSP No. HCDD1-22-051-10-12-RFV, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
D.
AI -87325
Mission Lateral - Budget 526
1. Approval of Application for Payment No. 5 in the amount of $391,092.30 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-21-027-07-27 Mission Lateral Section III. Project Engineer: L&G Engineering, PO#642757
K-07-02 Drain - Budget 542
2. Approval of Application for Payment No. 4 in the amount of $22,540.50 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-049-10-19 K-07-02 Drain. Project Engineer: B2Z Engineering, PO#643151
3. Approval and acceptance of Certificate of Substantial Completion from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-049-10-19 K-07-02 Drain.
Cesar Chavez, Texas Rd, Canton & Tower Rd Improvements - Budget 010
4. Approval of Application for Payment No. 5 in the amount of $125,979.50 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-011-07-27 Cesar Chavez, Texas Rd, Canton & Tower Road Improvements. Project Engineer: HCDD1 PO#642716
1. Approval of Application for Payment No. 5 in the amount of $391,092.30 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-21-027-07-27 Mission Lateral Section III. Project Engineer: L&G Engineering, PO#642757
K-07-02 Drain - Budget 542
2. Approval of Application for Payment No. 4 in the amount of $22,540.50 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-049-10-19 K-07-02 Drain. Project Engineer: B2Z Engineering, PO#643151
3. Approval and acceptance of Certificate of Substantial Completion from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-049-10-19 K-07-02 Drain.
Cesar Chavez, Texas Rd, Canton & Tower Rd Improvements - Budget 010
4. Approval of Application for Payment No. 5 in the amount of $125,979.50 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-011-07-27 Cesar Chavez, Texas Rd, Canton & Tower Road Improvements. Project Engineer: HCDD1 PO#642716
7.
General Fund:
A.
AI -87349
Raymondville Drain - Budget 010
1. Payment approval of Invoice No. 12 2022 RD in the amount of $25,809.84 from Hidalgo County Precinct 4 for Pay Period 12, 2022 for labor and equipment use on the Raymondville Drain project.
2. Payment approval of Invoice No. 13-16 2022 RD in the amount of $163,520.64 from Hidalgo County Precinct 4 for Pay Periods 13 through 16, 2022 for labor and equipment use on the Raymondville Drain Project.
1. Payment approval of Invoice No. 12 2022 RD in the amount of $25,809.84 from Hidalgo County Precinct 4 for Pay Period 12, 2022 for labor and equipment use on the Raymondville Drain project.
2. Payment approval of Invoice No. 13-16 2022 RD in the amount of $163,520.64 from Hidalgo County Precinct 4 for Pay Periods 13 through 16, 2022 for labor and equipment use on the Raymondville Drain Project.
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
9.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
10.
Adjourn