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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS SEPTEMBER 20, 2022 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -87468
1. Presentation by Burton McCumber & Longoria, LLP of the Hidalgo County Drainage District No. 1's 2021 Financial Audit, 2021 Single Audit, and the 2021 Annual Comprehensive Financial Report.
2. Requesting approval of the Hidalgo County Drainage District No. 1 2021 Financial Audit, 2021 Single Audit, and the 2021 Annual Comprehensive Financial Report.
2. Requesting approval of the Hidalgo County Drainage District No. 1 2021 Financial Audit, 2021 Single Audit, and the 2021 Annual Comprehensive Financial Report.
B.
AI -87479
Drainage District #1 Annual Tax Collections Report 2021-2022
C.
AI -87541
1. Public Hearing on Hidalgo County Drainage District No.1 Proposed Tax Rate.
2. Discussion of the Hidalgo County Drainage District No 1 Proposed Budget for 2023 calendar year.
2. Discussion of the Hidalgo County Drainage District No 1 Proposed Budget for 2023 calendar year.
D.
AI -87438
Requesting approval to complete and submit a credit application and agreement, as required by Alamo Lumber Company to establish a District account for the purchase of fencing repair supplies including but not limited to other hardware supplies, and the authority for General Manager to sign credit application.
E.
AI -87472
1. Requesting approval to rescind action taken by HCDD1 Board of Directors on September 6, 2022, of Agenda Item 5. F, (AI-87357).
2. Requesting approval of Change Order No. 3 reflecting a decrease of ($92,562.86) and Thirty (30) additional construction calendar days, in connection with Contract No. C-HCDD1-21-011-07-27, ''Cesar Chavez & Texan Rd., Canton Rd., Tower and Iowa Rd. Drainage Areas Improvements; with Mor-Wil, LLC, as recommended by Project Engineer, Assist. District General Manager, Omar Anzaldua Jr., PE, CFM, PMP, CCM.
2. Requesting approval of Change Order No. 3 reflecting a decrease of ($92,562.86) and Thirty (30) additional construction calendar days, in connection with Contract No. C-HCDD1-21-011-07-27, ''Cesar Chavez & Texan Rd., Canton Rd., Tower and Iowa Rd. Drainage Areas Improvements; with Mor-Wil, LLC, as recommended by Project Engineer, Assist. District General Manager, Omar Anzaldua Jr., PE, CFM, PMP, CCM.
F.
AI -87508
Requesting authority to exercise the 1 year extension period as provided in the current agreement for "Fuel-Gasoline & Diesel (On & Off Highway)" with Gold Star Petroleum Inc., (Contract No.: C-HCDD1-21-042-09-07), under the same rates, terms and conditions effective September 28, 2022, through September 28, 2023.
G.
AI -87517
Requesting approval of final Archeological Surveying Services Contract No. C-HCDD1-22-043-09-20, with Integrated Environmental Solutions, LLC for, "Archaeological Surveying Services Main Floodwater Channel Project-North Main Drain I to FM 491 Phase I" as approved for negotiations by the HCDD1 Board of Directors on AI#87347 (9/6/22), (subject to Legal Review and compliance to HB1295).
H.
AI -87524
Requesting approval of final negotiated Archaeological Surveying Services Contract No. C-HCDD1-22-044-09-20, with TRC Environmental Corporation for, "Archaeological Surveying Services Main Floodwater Channel Project-North Main Drain I to FM 491 Phase II" as approved for negotiations by the HCDD1 Board of Directors on (9/6/22), AI#87338 (subject to Legal Review and compliance to HB1295).
I.
AI -87501
Recommending bid award and approval of contract to the responsible bidder meeting all requirements / specifications for RFB No.HCDD1-22-045-09-07-AJL, Sand and Bedding Material, (subject to legal review and subject to compliance with HB1295)
J.
AI -87549
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.) as attached hereto for: Hidalgo County Drainage District No. 1 - ''Purchase and Installation of Chain Link Fence with Gate'' - RFB No. HCDD1-22-057-10-12-AJL, including the re-advertisement of project in the event no bids are received & project is still required.
K.
AI -87556
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting Authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Service Agreement with L&G Consulting Engineers, Inc. for the provisions of Professional Engineering Services for the project of " Mile 6 Drainage Outfall Project" from the District's pre-approved "Pool" of pre-qualified Professional Engineers as approved by the Board of Directors on April 19, 2022; AI-85501.
2. Requesting Authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Service Agreement with L&G Consulting Engineers, Inc. for the provisions of Professional Engineering Services for the project of " Mile 6 Drainage Outfall Project" from the District's pre-approved "Pool" of pre-qualified Professional Engineers as approved by the Board of Directors on April 19, 2022; AI-85501.
6.
2018 Bond Referendum Projects:
A.
AI -87537
1. Requesting approval of closing documents for Parcel 21-13 as it relates to Project 21 of the 2018 Drainage Bond Program - Mile 10 N & Mile 1 W Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
2. Requesting approval of closing documents for Parcel 21-15 as it relates to Project 21 of the 2018 Drainage Bond Program - Mile 10 N & Mile 1 W Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
3. Requesting approval of closing documents for Parcel 21-16 as it relates to Project 21 of the 2018 Drainage Bond Program - Mile 10 N & Mile 1 W Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
2. Requesting approval of closing documents for Parcel 21-15 as it relates to Project 21 of the 2018 Drainage Bond Program - Mile 10 N & Mile 1 W Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
3. Requesting approval of closing documents for Parcel 21-16 as it relates to Project 21 of the 2018 Drainage Bond Program - Mile 10 N & Mile 1 W Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
B.
AI -87543
1. Requesting approval of closing documents for Parcel 10A-11 as it relates to Project 10A of the 2018 Drainage Bond Program - East Mercedes and authority for the Chairman of the Board to execute documents.
2. Requesting approval of closing documents for Parcel 10A-12 as it relates to Project 10A of the 2018 Drainage Bond Program - East Mercedes and authority for the Chairman of the Board to execute documents.
2. Requesting approval of closing documents for Parcel 10A-12 as it relates to Project 10A of the 2018 Drainage Bond Program - East Mercedes and authority for the Chairman of the Board to execute documents.
C.
AI -87547
1. Requesting approval of Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-019-03-26), with SAMES, Inc., for the project: "FM 493 & Country Road -2018 Bond Referendum Project #12", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of October 27, 2022 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 5 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-019-03-26), with SAMES, Inc., for the project: "FM 493 & Country Road -2018 Bond Referendum Project #12", to reflect a revised period of service to end on October 27, 2023 (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 5 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-019-03-26), with SAMES, Inc., for the project: "FM 493 & Country Road -2018 Bond Referendum Project #12", to reflect a revised period of service to end on October 27, 2023 (subject Legal review and compliance with HB1295).
D.
AI -87425
Requesting approval to purchase one (1) CAT 323 Amphibious Excavator through the District's membership with PCA Cooperative with Contract No. OD-328-20 from Big D Tractor LLC (Blue Cat Rentals & Frontera Equipment), in the amount of $520,443.69 to be purchased from the 2019 Bond Series. (Subject to compliance with HB-1295).
E.
AI -87523
Y Drain Improvements - Budget 010
1. Approval of Application for Payment No. 4 in the amount of $42,367.95 from Castle Enterprises, LLC pertaining to Construction Contract C-HCDD1-21-050-01-11 Y Drain Improvements. Project Engineer: Omar Anzaldua, Jr. PE, PO#645354
Anaquitas - Budget 508
2. Approval of Application for Payment No. 2 in the amount of $530,459.42 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-040-10-05 Anaquitas. Project Engineer: B2Z Engineering, PO#643055.
Mission - McAllen Rado Alternate Phase I - Budget 525
3. Approval of Application for Payment No. 2 in the amount of $33,123.37 from Gonzalez Engineering pertaining to Construction Contract C-HCDD1-21-023-07-27 Mission-McAllen Rado Alternate Phase I. Project Engineer: B2Z Engineering, PO#642887
1. Approval of Application for Payment No. 4 in the amount of $42,367.95 from Castle Enterprises, LLC pertaining to Construction Contract C-HCDD1-21-050-01-11 Y Drain Improvements. Project Engineer: Omar Anzaldua, Jr. PE, PO#645354
Anaquitas - Budget 508
2. Approval of Application for Payment No. 2 in the amount of $530,459.42 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-040-10-05 Anaquitas. Project Engineer: B2Z Engineering, PO#643055.
Mission - McAllen Rado Alternate Phase I - Budget 525
3. Approval of Application for Payment No. 2 in the amount of $33,123.37 from Gonzalez Engineering pertaining to Construction Contract C-HCDD1-21-023-07-27 Mission-McAllen Rado Alternate Phase I. Project Engineer: B2Z Engineering, PO#642887
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -87526
Mission Inlet - Budget 020
1. Approval of Application for Payment No. 15 in the amount of $25,136.25 from Castle Enterprises, LLC pertaining to Construction Contract C-HCDD1-20-002-02-11 Mission Inlet Balboa Drainage Improvements. Project Engineer: L&G Engineering, PO#639479
Alamo Expressway Drain - Budget 320
2. Approval of Application for Payment No. 5 in the amount of $116,316.37 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-001-03-08 Alamo Expressway Drain. Project Engineer Omar Anzaldua, Jr. PE, PO#645596
1. Approval of Application for Payment No. 15 in the amount of $25,136.25 from Castle Enterprises, LLC pertaining to Construction Contract C-HCDD1-20-002-02-11 Mission Inlet Balboa Drainage Improvements. Project Engineer: L&G Engineering, PO#639479
Alamo Expressway Drain - Budget 320
2. Approval of Application for Payment No. 5 in the amount of $116,316.37 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-001-03-08 Alamo Expressway Drain. Project Engineer Omar Anzaldua, Jr. PE, PO#645596
8.
Right of Way Acquisitions:
A.
AI -87383
Requesting approval of closing documents for Parcel E-1 as it relates to the Encore Ranches Subdivision Stormwater Improvements Project and authority for the Chairman of the Board to execute documents.
B.
AI -87552
Requesting approval of closing documents for Parcel 15 as it relates to the TXDot FM 1925 Monte Cristo road expansion project and authority for the Chairman of the Board to execute documents, subject to final legal review.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn