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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS OCTOBER 4, 2022 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -87728
Requesting approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District No. 1 and Hidalgo County Irrigation District No. 2 as it relates to the El Gato Drain Ditch.
B.
AI -87792
Requesting approval of Inter-local Agreement between the Hidalgo County Drainage District No.1 and the City of Edinburg Department of Solid Waste Management - Waste Collection and Disposal Services as it relates to the disposal of non-hazardous solid waste material(s). (Subject to final legal review)
C.
AI -87790
Requesting approval of Inter-local Agreement between the Hidalgo County Drainage District No.1 and the City of Edinburg as it relates to the Lull Drain Ditch Project. (Subject to final legal review)
D.
AI -87784
Requesting approval to submit an application for the FEMA Building Resilient Infrastructure and Communities (BRIC) 2022 Grant Program and approval for Hidalgo County Drainage District General Manager to execute application and any subsequent forms.
E.
AI -87679
Requesting approval of the Supplemental No. 5 to revise ''Exhibit D-1 -Contract Hourly Rates'', ''Exhibit D-2 -Fees Schedule'', in relation to Professional Services with Halff Associates, Inc., with the Agreement No. C-HCDD1-21-003-05-18, in connection with ''Region 15 Lower Rio Grande Regional Flood Planning Group (RFPG)", (Subject to Legal Review).
F.
AI -87785
Requesting approval to declare surplus for approximately 190,000 Cubic Yards of Fill Dirt for ''Las Milpas RDF'', 300,000 Cubic Yards for "Raymondville Drain", and 800,000 Cubic Yards for "South Lateral Drain", in as much as an attempt was made for the sale and removal through RFB No. HCDD1-22-053-09-28-AJL and as advertised for (2) two consecutive weeks, and No Bids were received.
G.
AI -87801
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting Authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Service Agreement with S&B Infrastructure, LTD, for the provisions of Professional Engineering Services for the project of "Hidalgo County Pct 3 Drainage Assessment Project" from the District's pre-approved "Pool" of pre-qualified Professional Engineers as approved by the Board of Directors on April 19, 2022; AI-85501.
2. Requesting Authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Service Agreement with S&B Infrastructure, LTD, for the provisions of Professional Engineering Services for the project of "Hidalgo County Pct 3 Drainage Assessment Project" from the District's pre-approved "Pool" of pre-qualified Professional Engineers as approved by the Board of Directors on April 19, 2022; AI-85501.
H.
AI -87749
Requesting authority to advertise and approval of the RFB packet (requirements, specifications and plans)
developed by Project Engineer B2Z Engineering, for project "South ''I'' Rd USIBWC Structure 82L Drainage Improvements, 2018 Bond Referendum Project No. 33" -RFB No. HCDD1-22-060-10-26-ESZ,
including the re-advertising of the project in the event no responses are received and/or are rejected and
project is still required.
developed by Project Engineer B2Z Engineering, for project "South ''I'' Rd USIBWC Structure 82L Drainage Improvements, 2018 Bond Referendum Project No. 33" -RFB No. HCDD1-22-060-10-26-ESZ,
including the re-advertising of the project in the event no responses are received and/or are rejected and
project is still required.
I.
AI -87758
Requesting authority to advertise and approval of RFB Packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -"Lubricants, Anti-freeze, Grease, Hydraulic Fluids and Related Products" (RFB No. HCDD1-22-058-10-26-AG),
including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & products are still needed.
including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & products are still needed.
J.
AI -87789
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.), as attached hereto for: Hidalgo County Drainage District No. 1 "Concrete Mix and Related Items", RFB No. HCDD1-22-059-10-26-AJL, including the re-advertisement of project in the event bids are rejected, or no bids are received & project is still required.
6.
2018 Bond Referendum Projects:
A.
AI -87797
Requesting approval to submit Crossing Permit to Hidalgo County Irrigation District No.2 as it relates to the South Pharr Lateral and Las Milpas Drainage Project and approval for the Drainage District General Manager to execute. (Subject to final legal review)
B.
AI -87769
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 3 of the Professional Construction Material Testing Services Contract (C-HCDD1-21-026-06-01), with B2Z Engineering for, "South Lateral Drain-2018 Bond Referendum Project No. 34", to amend Exhibit D with an increase in the amount of $89,344.04 (subject to legal review and compliance with HB1295).
C.
AI -87767
Acceptance and approval of Work Authorization No. 12 in the amount of $94,612.87 as submitted by B2Z Engineering, LLC, through Contract No. C-HCDD1-21-026-06-01 to provide Construction Material Testing, Project Management, and Inspection for, "Mid Valley Airport-IBWC Ditch 18B Drainage Improvements-2018 Bond Referendum Project No. 19."
D.
AI -87775
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 9 of the Professional Construction Material Testing Services Contract (C-HCDD1-21-026-06-01), with B2Z Engineering for, "Highway 281 and FM 88 -2018 Bond Referendum Project No. 14", to amend Exhibit D with an increase in the amount of $72,275.97 (subject to legal review and compliance with HB1295).
E.
AI -87794
1. Approval of Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1 -20-026-06-23 Pct 3 PD Lateral Ph I.
2. Approval of Payment Application No. 11 Retainage in the amount of $246,304.31 plus $61.72 in interest pertaining to Construction Contract C-HCDD1-20-026-06-23, Pct 3 PD Lateral Ph I. Project Engineer, Izaguirre Engineering Group, P.O. #640211.
2. Approval of Payment Application No. 11 Retainage in the amount of $246,304.31 plus $61.72 in interest pertaining to Construction Contract C-HCDD1-20-026-06-23, Pct 3 PD Lateral Ph I. Project Engineer, Izaguirre Engineering Group, P.O. #640211.
F.
AI -87800
South Lateral Drain - Budget 533
Approval of Payment Application #14 in the amount $53,878.22 for the South Lateral Drain to Castle Enterprise's LLC Surety- Lexon Insurance Company.
Approval of Payment Application #14 in the amount $53,878.22 for the South Lateral Drain to Castle Enterprise's LLC Surety- Lexon Insurance Company.
7.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
8.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
9.
Adjourn