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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING DECEMBER 13, 2022 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-88810
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-88811
Presentation of Fund Information Report
3.
2022 Intradepartmental transfers:
A.
AI-88814
2022 - CW Mech Shop (1200)
B.
AI-88816
2022 - Pct 2 Rd Maint (1200)
C.
AI-88781
2022 - IT Department (1100 C.W.)
D.
AI-88769
2022 - Nuisance Abatement (1100)
E.
AI-88770
2022 - Tax Office (1100)
F.
AI-88751
2022 - Jail (2022)
G.
AI-88686
2022 - Purchasing (1100)
H.
AI-88767
2022 - Pct. 1 R&B (1200)
I.
AI-88763
2022 - PCT1 SANITATION (1100)
J.
AI-88703
2022 - PCT1 Adm (1200)
K.
AI-88669
2022 - Human Resources
L.
AI-88682
2022 - Health & Human Services Dept. / TB Prev. & Cntrl Federal (1293)
M.
AI-88720
2022 - Health & Human Services Dept. / (1100)
N.
AI-88735
2022 - County Judge (1100)
O.
AI-88779
2022 - SHERIFF 2022 LBSP
P.
AI-88777
2022 - HCSO 2020 OPSG (1284)
Q.
AI-88666
2022 - Hidalgo County Sheriff's Office (1100)
R.
AI-88708
2022 - Elections Dept (1100)
S.
AI-88676
2022 - County Commissioners (1100)
T.
AI-88534
2022 - Pct.4 Sanitation (1100)
U.
AI-88806
2022 - Pct.4 Road Maint (1200)
V.
AI-88663
2022 - DA CJD VAP (1281)
W.
AI-88645
2022 - DA LEOSE (1220)
X.
AI-88754
2022 - TVC Broken Arrow (1283)
Y.
AI-88621
2022 - Veterans Services (1100)
Z.
AI-88608
2022 - Safety Division (1100)
4.
Planning Department:
A.
AI-88704
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-88641
1. Reimbursement of Financial Guarantee
a. Salinas & Sons Subdivision - Pct. 4 (Carlos Hugo Salinas) (F.M. 493 & F.M. 2812)
Reimbursement request: $1,500.00 for (1 OSSF)
a. Salinas & Sons Subdivision - Pct. 4 (Carlos Hugo Salinas) (F.M. 493 & F.M. 2812)
Reimbursement request: $1,500.00 for (1 OSSF)
5.
Sheriff's Office:
A.
AI-88675
Requesting approval for payment to Dr. Sobia Nasir M.D. for the (attached) invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
6.
Monthly Fee Reports:
A.
AI-88683
District Clerk Fee report for the month of November 2022 $310,106.37
7.
Executive Office:
A.
AI-88678
Requesting approval of payment to Escobar Law Firm, PLLC for invoice #0001 in the amount of $15,055.98 in connection with Cause #C-4049-22-A; City of Penitas, et al v. County, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor
8.
Human Resources:
A.
AI-88655
1. Approval of reimbursement in the amount of $1,387,301.20 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/17/2022 to 11/30/2022.
2. Approval of wire transfer to cover claims paid.
| 11/17/2022 - 11/23/2022 | $664,732.11 |
| 11/25/2022 - 11/30/2022 | $722,569.09 |
| TOTAL | $1,387,301.20 |
2. Approval of wire transfer to cover claims paid.
B.
AI-88649
Sheriff (1100):
Approval of the following actions, effective next full pay period 12/19/2022 and for calendar year 2023:
Approval of the following actions, effective next full pay period 12/19/2022 and for calendar year 2023:
| Action | Dept./Prg. | Slot # | Position Title | Current Allowance | Proposed Allowance | Net Change |
| Delete Clothing Allowance | 280-001 | 0217 | Senior Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Add Clothing Allowance | 280-001 | 0191 | Senior Deputy Sheriff | $0.00 | $500.00 | $500.00 |
9.
Tax Refunds:
A.
AI-88662
| NO. | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1 | J1839.02.000.0022.00 | YARDI SYSTEMS INC-MORTGAGE RELIEF FUND | $3,994.75 |
| 2 | L3074.01.000.0048.00 | CORELOGIC | $4,545.90 |
| 3 | N4855.02.000.0142.00 | WELLS FARGO | $3,452.73 |
| 4 | N8600.00.004.0049.00 | YARDI SYSTEMS INC-MORTGAGE RELIEF FUND | $7,027.16 |
| 5 | S2544.01.000.0015.00 | REMCO TRANSMISSION PARTS | $3,000.00 |
| 6 | T5438.01.003.0041.00 | RENE RUIZ | $6,188.55 |
B.
AI-88661
| NO. | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1 | 10049.99.016.0000.06 | WONDERFUL CITRUS PACKING LLC | $38,156.78 |
| 2 | 10049.99.016.0000.06 | WONDERFUL CITRUS PACKING LLC | $54,693.41 |
| 3 | 10049.99.016.0000.06 | WONDERFUL CITRUS PACKING LLC | $91,050.89 |
| 4 | N3900.00.001.0002.00 | CRA PROFESSIONAL PLAZA LLC | $9,587.32 |
| 5 | W6300.00.000.001A.00 | SUN JOHN | $12,429.19 |
10.
Membership Dues/Certifications:
A.
AI-88674
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $300.00 (Requisition #464544), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $300.00 (Requisition #464544), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
B.
AI-88617
Elections Department:
Requesting approval to pay the Texas Association of Election Administrators 2023 Membership fees in the amount of $350.00. This includes $150.00 for Hilda Salinas, Interim Elections Administrator, and $100.00 each for Melissa Alvarez, and Belinda Sagredo; with the authority of the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the Texas Association of Election Administrators 2023 Membership fees in the amount of $350.00. This includes $150.00 for Hilda Salinas, Interim Elections Administrator, and $100.00 each for Melissa Alvarez, and Belinda Sagredo; with the authority of the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
11.
Budget & Management:
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-88610
1. Requesting authorization for Surplus and removal of assets from inventory, declared as "Salvage Property" (pursuant to definition in TX. LGC 263.151(1) listed in "Exhibit A" contained herein as supporting documentation with no value for disposition.
2. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.
2. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.
B.
County Judge's Office:
1.
AI-88797
Requesting approval of an "Exception" to Hidalgo County's Accounting Procedures Manual/Non-Travel Meals, Refreshments & Related expenses as supported by the rationale presented herein [Memo attached] for the purchase of applicable supplies as detailed in the Memo through the County's established procurement protocol [i.e. Requisition and PO system] for FY 2023.
C.
Pct. #1:
1.
AI-88746
Requesting approval to process payment for invoice No.1 in the amount of $60,080.70 as submitted by J&R Engineering, LLC for engineering services rendered for Pct. 1 Gate 3 Structure Stormwater Project.
2.
AI-88724
Requesting approval to pay the following invoices as submitted by L&G Consulting Engineers, Inc., for engineering services provided for Pct. 1 Projects:
| Project Name | Invoice Date | Invoice No. | Amount | Purchase Order |
| Mile 6 WA #1 (M11-SH107) | 11/30/2022 | 11329171 | $8,206.38 | 784887 |
| Mile 6 WA #2 (M14½-SH107) | 11/30/2022 | 11329176 | $54,254.56 | 815794 |
| Mile 6 WA #3 (M14½-SH107) | 11/30/2022 | 11329172 | $37,513.32 | 829916 |
| Mile 6 WA #4 (M11-M141/2) | 11/30/2022 | 11329191 | $109,502.40 | 855602 |
| Mile 10 WA#1 (Mile 6 to FM 1015) | 11/30/2022 | 11329173 | $14,117.36 | 796083 |
3.
AI-88587
Requesting approval of payment for the following invoice to be processed as a claim with authority for County Treasurer to issue payment to Daniel Guzman, after the review and auditing procedures are completed by County Auditor.
| VENDOR | INVOICE | SERVICE DATE | OBJECT CODE | AMOUNT | Requisition # |
| Daniel Guzman | 01-212909319 | 11/03/2021 | 520 | $92.90 | 460144 |
D.
Pct. #2:
1.
AI-88813
Pct. 2 Dicker Rd. Project:
Approval of payment application No. 35 (Retainage Release) in the amount of $761,284.77 for Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC, dba Earthworks Enterprise (Contract C-19-017-11-05) and reviewed by the project engineer, Saul R. Munoz, P.E.
Approval of payment application No. 35 (Retainage Release) in the amount of $761,284.77 for Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC, dba Earthworks Enterprise (Contract C-19-017-11-05) and reviewed by the project engineer, Saul R. Munoz, P.E.
2.
AI-88795
Pct. 2 Dicker Rd. Project:
Approval of payment application No. 34 in the amount of $3,519.36 for Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC, dba Earthworks Enterprise (Contract C-19-017-11-05) and reviewed by the project engineer, Saul R. Munoz, P.E.
Approval of payment application No. 34 in the amount of $3,519.36 for Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC, dba Earthworks Enterprise (Contract C-19-017-11-05) and reviewed by the project engineer, Saul R. Munoz, P.E.
3.
AI-88699
Requesting approval of payment for Invoice #20352 in the amount of $40,815.22 submitted by the project engineer, B2Z Engineering, LLC., for engineering services, Contract C-21-0854-11-02 (WA#1) for the Stormwater Management Project in Hidalgo County Precinct 2.
4.
AI-88684
Requesting approval to pay the following invoices submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Cesar Chavez Rd. Project (WA#4) | 11/30/22 | 11329177 | $56,478.07 | 853336 |
| Cesar Chavez Rd. Project (WA#5) | 11/30/22 | 11329178 | $61,938.53 | 853337 |
| Eldora Rd. Project (WA#3) | 11/30/22 | 11329179 | $5,497.00 | 821432 |
| Nolana Loop Project (WA#2) | 11/30/22 | 11329184 | $14,022.34 | 826939 |
| Nolana Loop Project (WA#1) | 11/30/22 | 11329187 | $7,942.06 | 760468 |
| Nolana Loop Project (WA#3) | 11/30/22 | 11329188 | $57,135.81 | 841054 |
| SH107/Bus 281 Rd & Drain Improv Prj. (WA#2) | 11/30/22 | 11329190 | $211,324.09 | 788634 |
E.
Pct. #3:
1.
AI-88721
Requesting approval of invoice as submitted by the contracted project engineer, Sames Engineering & Surveying for Precinct 3 project.
| Invoice No. | Date | Project Name | PO No. | Amount |
| 21-024-3945 #3 | 12/05/2022 | Extension of Shary Road Project | 853524 | $37,343.99 |
2.
AI-88644
Approval of the following invoices (for processing and payment) as submitted by the contracted project engineers, L&G Consulting Engineers and B2Z Engineering for Precinct 3 project.
| Invoice No. | Date | Project Name | PO No. | Amount |
| 11329192 | 11-30-22 | Mile 3 WA #2 | 720579 | $1,791.30 |
| 11329170 | 11-30-22 | Veterans Blvd. WA #2 | 763269 | $4,308.00 |
| 11329181 | 11-30-22 | Veterans Blvd. WA#3 | 772041 | $1,620.00 |
| 11329180 | 11-30-22 | Liberty Rd. WA #4 | 735736 | $650.00 |
| 30023 | 12-5-22 | Mile 3 N. Rd. WA#1 | 823768 | $52,811.06 |
3.
AI-88657
Approval of Payment Application No. 19 in the amount of $371,360.06 to REIM Construction Inc., for "Mile 3 N. Rd." CSJ:0921-02-321 with contract #C-20-294-02-23, as certified for payment by project engineer B2Z Engineering.
F.
Pct. #4:
1.
AI-88809
Approval of the following invoices for processing and payment:
| Invoice Date | Project / Vendor | Invoice Number | Invoice Amount | P.O. |
| 10/31/2022 | North Main Drain III Phase II / L&G | 11329164 | $32,313.89 | 855257 |
| 11/30/2022 | North Main Drain III Phase II / L&G | 11329189 | $103,760.42 | 855257 |
| 07/31/2022 | Tex-Mex Stormwater / Melden & Hunt | 0083695 | $3,422.50 | 847735 |
2.
AI-88805
Approval of the following invoices for processing and payment:
| Invoice Date | Project / Vendor | Invoice Number | Invoice Amount | P.O. Number |
| 11/30/2022 | Hidalgo County P4 Mechanical Shops / ERO | 2022-0173 | $268.29 | 811836 |
| 11/14/2022 | Traffic Warrant Study / CobbFendley | 306560 | $957.60 | 852867 |
| 10/18/2022 | Traffic Warrant Study / CobbFendley | 305713 | $1,596.00 | 852867 |
| 12/05/2022 | WA#1 Sunflower Park | 40195 | $5,986.45 | 830040 |
3.
AI-88646
Requesting approval to process payments for the following project invoices:
| P.O. | Project / Vendor | Invoice Date | Invoice Amount | Invoice Number |
| 785987 | FM1925 Alamo Rd to Sharp Rd / L&G Engineering | 11/30/2022 | $65,427.10 | 11329174 |
| 785986 | FM1925 WA#2 10th to McColl | 11/30/2022 | $25,168.61 | 11329175 |
| 838383 | San Carlos Parking Lot Project / RO Engineering | 11/28/2022 | $70,737.00 | 11282201 |
| 843995 | Precinct No. 4 All - Star Park / G&G Contractors | 11/28/2022 | $351,308.91 | 2 |
G.
Executive Office:
1.
AI-88667
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO # |
| L&G Consulting Engineers, Inc. | 11/30/22 | 11329185 | 12,599.76 | 842488 |
H.
Co. Wide:
I.
Constables:
1.
AI-88660
Constable Pct 1:
Requesting authority to remove missing assets from Hidalgo County Constable Precinct 1 inventory list identified in Exhibit "A" attached herein and determined "unable to locate" as detailed in the supporting documentation.
Requesting authority to remove missing assets from Hidalgo County Constable Precinct 1 inventory list identified in Exhibit "A" attached herein and determined "unable to locate" as detailed in the supporting documentation.
J.
Emergency Management:
1.
AI-88734
Approval of requisition #464377 & #464712 for expenditures made after 2022 end of year purchasing deadline.
K.
Facilities Management:
1.
AI-88670
Requesting approval of payment for the following invoice submitted by project manager B2Z Engineering for services rendered:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Justice Center | 12/5/22 | 40193 | $3,610.32 | 783749 |
2.
AI-88623
Requesting approval to pay Invoice# 90238945 in the amount of $152,452.50 with PO#842737 for Carrier for HVAC Replacement at Admin II.
3.
AI-88613
Requesting approval of Payment Application No.13 in the amount of $333,887.45 for services rendered for the Pct.4 Justice Center as submitted by E-Con Group, LLC. as reviewed by project architect, ROFA Architects, Inc.
L.
Health & Human Services:
1.
AI-88743
| Work Authorization # | Description | PO # | Invoice # | Invoice Date | Amount |
| Work Authorization # 3 | Bio/Safety Laboratory Construction Management Services | 848232 | 40191 | 11/01/2022 | $41,138.16 |
| Work Authorization # 3 | Bio/Safety Laboratory Construction Management Services | 848232 | 40194 | 12/05/2022 | $26,577.73 |
2.
AI-88738
Requesting approval of invoice under Work Authorization #2 as listed below from B2Z Engineering Professional Construction Management Services for Testing/Bio-Safety Laboratory Facility:
| Work Authorization # | Description | PO # | Invoice # | Invoice Date | Amount |
| Work Authorization # 2 | Construction Materials Testing | 847843 | 20351 | 11/1/2022 | $6,476.31 |
| Work Authorization # 2 | Construction Materials Testing | 847843 | 20354 | 12/05/2022 | $3,238.15 |
M.
Planning Department:
1.
AI-88633
A. Requesting authorization for Surplus and removal of assets from inventory, declared as "Salvage Property"(pursuant to definition in TX. LGC 263.151(1) listed in "Exhibit A" contained herein as supporting documentation with no value for disposition.
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.
B. Approval to dispose of assets described in Exhibit "A" herein through landfill due to assets are too damaged and no longer serve the purpose they were intended for.