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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS DECEMBER 13, 2022 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -88793
Requesting approval of 2023 Holiday Schedule.
B.
AI -88794
Requesting approval to update HCDD1 Uniform Policy.
C.
AI -88786
Requesting approval to purchase new JD 210 G Short Boom Excavator through the District's membership with Sourcewell Cooperative awarded Contract No. 032-119 from Doggett Heavy Machinery Services, LTD in the total amount of $280,795.12, includes an extended warranty of 60 mo./5000hrs. powertrain & hydraulic and 42'' digging and 36'' grading buckets.
D.
AI -88808
Requesting approval to adopt the Hidalgo County Agenda Item No. 61715 approved on (9-26-2017), to permit Hidalgo County Drainage District No. 1 to purchase goods and services up to $3,500 without requiring the three (3) quotes. All procedures and statutory requirements are still to be followed.
E.
AI -88799
Requesting approval of budget Amendments to carry over the December 31, 2021 available budgets into the District's 2022 Capital Project Fund respective accounts and Special Revenue Fund. This will facilitate the budgetary accounting for continued operations and construction of District Projects that have been approved by the board in prior years. Fund 130- District Capital Projects, Fund 132 - 2008 Bond Series, Fund 133 - 2013 Bond Series, Fund 134 - 2014 Bond Series, and Fund 123 Special Revenue Fund - Raymondville Drain Restore Act.
F.
AI -88801
Recommending bid award and approval to issue a Purchase Order to the lowest and most responsible bidder meeting all requirements/specifications, W. WaterTech Inc., for the advertised RFB No. HCDD1-22-056-12-07-ESZ, "Purchase of One (1) 8'x8 Stainless Steel Slide Gate'' in the amount of $71,774.00.
G.
AI -88796
Requesting approval to accept bids, and approval to execute Requirement Agreement to the lowest and best bidder meeting all specified requirements, for RFB No.HCDD1-22-059A-12-07-AG "Concrete Mix and Related Items", subject to legal review and compliance to HB1295.
6.
2018 Bond Referendum Projects:
A.
AI -88726
Requesting approval of Right of Possession Agreement for Parcel 10A-E10 as it relates to Project 10A of the 2018 Drainage Bond Program-East Mercedes and authority for Drainage District General Manager to execute documents.
B.
AI -88825
1. Requesting approval of closing documents for Parcel 13-2B as it relates to Project 13 of the 2018 Drainage Bond Program - Hidalgo Drain Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
2. Requesting approval of closing documents for Parcel 13-2C as it relates to Project 13 of the 2018 Drainage Bond Program - Hidalgo Drain Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
2. Requesting approval of closing documents for Parcel 13-2C as it relates to Project 13 of the 2018 Drainage Bond Program - Hidalgo Drain Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
C.
AI -88798
1. Requesting approval of Supplemental Agreement No. 4 to the Professional Engineering Services Contract (C-HCDD1-19-038-05-21), with KCI Technologies, Inc., for "Faysville Drain -2018 Bond Referendum Project #11A", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of May 08, 2024, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-038-05-21), with KCI Technologies, Inc., for the project, "Faysville Drain -2018 Bond Referendum Project #11A," to reflect a revised period of service to end on May 08, 2024.
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-038-05-21), with KCI Technologies, Inc., for the project, "Faysville Drain -2018 Bond Referendum Project #11A," to reflect a revised period of service to end on May 08, 2024.
D.
AI -88815
1. Requesting approval of Supplemental Agreement No. 2 to the Professional Engineering Services Contract (C-HCDD1-19-053-11-05), with CSJ Group, for the: "2018 Bond Referendum Projects: 3, 5 & 6 (4 ½ Mile Rd. & N. Doffing Rd.-Project #3, 5 ½ Mile Rd. & N. Bentsen Palm Dr.-Project #5, and 7 ½ Mile Rd. & Glasscock Rd.-Project #6)", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 31, 2023 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-053-11-05), with CSJ Group, for the: "2018 Bond Referendum Projects: 3, 5 & 6 (4 ½ Mile Rd. & N. Doffing Rd.-Project #3, 5 ½ Mile Rd. & N. Bentsen Palm Dr.-Project #5, and 7 ½ Mile Rd. & Glasscock Rd.-Project #6)", to reflect a revised period of service to end on December 31, 2023 (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-053-11-05), with CSJ Group, for the: "2018 Bond Referendum Projects: 3, 5 & 6 (4 ½ Mile Rd. & N. Doffing Rd.-Project #3, 5 ½ Mile Rd. & N. Bentsen Palm Dr.-Project #5, and 7 ½ Mile Rd. & Glasscock Rd.-Project #6)", to reflect a revised period of service to end on December 31, 2023 (subject Legal review and compliance with HB1295).
E.
AI -88820
1. Requesting approval of Supplemental No. 4 to the Professional Engineering Services Contract (C-HCDD1-19-009-03-26), with Quintanilla Headley & Associates, Inc. for the project of ''Jackson Rd. Drain -2018 Bond Referendum Project No. 16'', to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of January 31, 2024, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 4 to Work Authorization No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-009-03-26) with Quintanilla Headley & Associates, Inc., for the project of ''Jackson Rd. Drain -2018 Bond Referendum Project No. 16'', to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of January 31, 2024 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 4 to Work Authorization No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-009-03-26) with Quintanilla Headley & Associates, Inc., for the project of ''Jackson Rd. Drain -2018 Bond Referendum Project No. 16'', to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of January 31, 2024 (subject to Legal review and compliance with HB1295).
F.
AI -88818
1. Requesting approval of Supplemental Agreement No. 4 to the Professional Engineering Services Contract (C-HCDDl-19-041-05-21), with Quintanilla, Headley, & Associates, Inc., for the project "J-08 Drain -2018 Bond Referendum Project
#15-B" to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of February 28, 2023, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDDl-19-041-05-21), with Quintanilla, Headley & Associates, Inc., for the project: "J-08 Drain -2018 Bond Referendum Project #15-B " to reflect a revised period of service to end on February 28, 2023, (subject Legal review and compliance with HB1295).
#15-B" to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of February 28, 2023, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDDl-19-041-05-21), with Quintanilla, Headley & Associates, Inc., for the project: "J-08 Drain -2018 Bond Referendum Project #15-B " to reflect a revised period of service to end on February 28, 2023, (subject Legal review and compliance with HB1295).
G.
AI -88822
1. Requesting approval of Supplemental No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-052-11-26), with Izaguirre Engineering Group, LLC., for the project of "2018 Bond Referendum Projects 1, 4 & 37 -3 ¼ Mile Rd. & N. Bentsen Palm Dr. Project #1, 4 Mile Rd & Minnesota Rd Project #4, Western Rd & 9-Mile Line #37" to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of August 30, 2023, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-052-11-26) with Izaguirre Engineering Group, LLC., for the project of "2018 Bond Referendum Projects 1, 4 & 37 -3 ¼ Mile Rd. & N. Bentsen Palm Dr. Project #1, 4 Mile Rd & Minnesota Rd Project #4, Western Rd & 9-Mile Line #37" to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of August 30, 2023, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-052-11-26) with Izaguirre Engineering Group, LLC., for the project of "2018 Bond Referendum Projects 1, 4 & 37 -3 ¼ Mile Rd. & N. Bentsen Palm Dr. Project #1, 4 Mile Rd & Minnesota Rd Project #4, Western Rd & 9-Mile Line #37" to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of August 30, 2023, (subject to Legal review and compliance with HB1295).
H.
AI -88812
1. Requesting approval of Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDDl-19-039-05-21), with TEDSI Infrastructure
Group, Inc., for the project: "Faysville Drain -2018 Bond Referendum Project #11-B", to reflect a Revised Exhibit "D1-Work Schedule, with an extended termination date of April 30, 2023 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDDl-19-039-05-21), with TEDSI Infrastructure Group, Inc., for the project: "Faysville Drain -2018 Bond Referendum Project #11-B", to reflect a revised period of service to end on April 30, 2023, (subject Legal review and compliance with HB1295).
Group, Inc., for the project: "Faysville Drain -2018 Bond Referendum Project #11-B", to reflect a Revised Exhibit "D1-Work Schedule, with an extended termination date of April 30, 2023 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDDl-19-039-05-21), with TEDSI Infrastructure Group, Inc., for the project: "Faysville Drain -2018 Bond Referendum Project #11-B", to reflect a revised period of service to end on April 30, 2023, (subject Legal review and compliance with HB1295).
I.
AI -88802
1. Presentation of scoring grid for the purpose of ranking by HCDD1 Board of Directors of the graded and evaluated firms submitting response to the CSP No. HCDD1-22-051-11-30-RFV, "East Mercedes-2018 Bond Project No. 10B."
2. Pursuant to the Board's approval, requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Construction Services Contract with the number one ranked firm, _______________________, for construction services of, "East Mercedes-2018 Bond Project No. 10B."
| FIRM'S NAME | SCORE | RANK |
| RBM Contractors, LLC | 94 | |
| Mor-Wil, LLC | 88.93 | |
| Saenz Brothers Construction, LLC | 88.70 | |
| Jimmy Closner & Sons Construction Co., Inc. | 74.99 |
2. Pursuant to the Board's approval, requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Construction Services Contract with the number one ranked firm, _______________________, for construction services of, "East Mercedes-2018 Bond Project No. 10B."
J.
AI -88790
Requesting approval of Change Order No. 7 with Saenz Brothers Construction (C-HCDD1-21-027-07-27) to reflect an increase amount of $65,500.00 with an additional thirty (30) Days for the project of, "Mission Lateral Phase III(Proposed Widening of Ditch from Bentsen Palm Drive to the West of Wagon City 2 Subdivision)-2018 Bond Referendum Project #26," and as recommended by project engineer, L&G Engineering. (subject to HB 1295 compliance)
K.
AI -88775
Anaquitas - Budget 508
1. Approval of Application for Payment No. 4 in the amount of $259,240.20 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-040-10-05 Anaquitas. Project Engineer: B2Z Engineering PO#643055
J-08 Drain - Budget 515
2. Approval of Application for Payment No. 2 in the amount of $438,001.06 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-024-07-26 J-08 Drain. Project Engineer: Quintanilla Headley & Associates PO#646299
Jackson Road Drain - Budget 516
3. Approval of Application for Payment No. 12 in the amount of $39,882.78 from RG Enterprises pertaining to Construction Contract C-HCDD1-20-034-08-11 Jackson Road Drain. Project Engineer: Quintanilla Headley & Associates PO#640613
Sunflower Drain - Budget 536
4. Approval of Application for Payment No. 8 in the amount of $4,747.50 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-041-08-12 Sunflower Drain. Project Engineer: Izaguirre Engineering PO#640784
1. Approval of Application for Payment No. 4 in the amount of $259,240.20 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-040-10-05 Anaquitas. Project Engineer: B2Z Engineering PO#643055
J-08 Drain - Budget 515
2. Approval of Application for Payment No. 2 in the amount of $438,001.06 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-024-07-26 J-08 Drain. Project Engineer: Quintanilla Headley & Associates PO#646299
Jackson Road Drain - Budget 516
3. Approval of Application for Payment No. 12 in the amount of $39,882.78 from RG Enterprises pertaining to Construction Contract C-HCDD1-20-034-08-11 Jackson Road Drain. Project Engineer: Quintanilla Headley & Associates PO#640613
Sunflower Drain - Budget 536
4. Approval of Application for Payment No. 8 in the amount of $4,747.50 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-041-08-12 Sunflower Drain. Project Engineer: Izaguirre Engineering PO#640784
7.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
8.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
9.
Adjourn