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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS DECEMBER 20, 2022 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -88934
Requesting approval of Inter Local Agreement between Hidalgo County Drainage District No.1 and Hidalgo and Cameron Counties Irrigation District No.9 as it relates to Mile 7 1/2 N & 2 1/2 E Mercedes and the East Mercedes Drainage Project. (Pending Final Legal Review)
B.
AI -88904
1. Approval of Hidalgo County Drainage District No. 1 Investment Policy
2. Approval of Hidalgo County Drainage District No. 1 Authorized Dealer list.
2. Approval of Hidalgo County Drainage District No. 1 Authorized Dealer list.
C.
AI -88933
Requesting approval for a 15' City of Pharr utility easement as it relates to South Lateral Drain - Boys & Girls Club RDF and authority for the Chairman of the Board to execute documents, pending final legal review.
D.
AI -88885
1. Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Requesting Authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service Agreement with Halff & Associates for the provisions of Professional Engineering Services for the project of ''HCDD1 Complex -M&O Training Facility'' from the pre-approved District's ''Pool'' of pre-qualified Professional Engineers as Approved by the Board of Directors on April 19, 2022, AI-85501.
2). Requesting Authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service Agreement with Halff & Associates for the provisions of Professional Engineering Services for the project of ''HCDD1 Complex -M&O Training Facility'' from the pre-approved District's ''Pool'' of pre-qualified Professional Engineers as Approved by the Board of Directors on April 19, 2022, AI-85501.
E.
AI -88886
1. Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Requesting Authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service for the provisions of Project Management with B2Z Engineering for the ''HCDD1 Complex -M&O Training Facility'' from the pre-approved District's ''Pool'' of pre-qualified Professional Engineers as Approved by the Board of Directors on April 19, 2022, AI-85501.
2). Requesting Authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service for the provisions of Project Management with B2Z Engineering for the ''HCDD1 Complex -M&O Training Facility'' from the pre-approved District's ''Pool'' of pre-qualified Professional Engineers as Approved by the Board of Directors on April 19, 2022, AI-85501.
F.
AI -88893
Requesting authority to advertise and approval of Procurement Packet (requirements, specifications, plans, etc.) developed by Project Engineer, B2Z Engineering, LLC, for the project, ''North Main Drain Expansion (Canton to 17 1/2), TDEM Project''; RFB No. HCDD1-22-066-02-01-ESZ, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
G.
AI -88942
Requesting acceptance and approval of Donation Deed from San Jacinto Enterprises as it relates to a 3.13 Acre tract of land of Farm Tract 442, West and Adams Tracts subdivision, subject to final legal review.
H.
AI -88923
1.) Requesting approval to purchase one (1) CAT 323F Amphibious Pontoon Excavator AM200 through the District's membership with PCA Cooperative with Contract No. OD-328-20 from Big D Tractor LLC (Blue Cat Rentals & Frontera Equipment), in the total amount of $597,500.00.
2.) Requesting approval to trade in the following District owned Excavators:
(1) 2009 Caterpillar 345 DL Asset No. 1668
(1) 2009 Caterpillar 324 DL Asset No. 1728
3.) Pursuant to the Boards approval of Trade in requesting approval to remove the following from the Districts Asset list once transaction is complete:
(1) 2009 Caterpillar 345 DL Asset No. 1668
(1) 2009 Caterpillar 324 DL Asset No. 1728
2.) Requesting approval to trade in the following District owned Excavators:
(1) 2009 Caterpillar 345 DL Asset No. 1668
(1) 2009 Caterpillar 324 DL Asset No. 1728
3.) Pursuant to the Boards approval of Trade in requesting approval to remove the following from the Districts Asset list once transaction is complete:
(1) 2009 Caterpillar 345 DL Asset No. 1668
(1) 2009 Caterpillar 324 DL Asset No. 1728
I.
AI -88931
Requesting approval to purchase (2) John Deere 6145M Tractors with attached Alamo Maverick 28' Boom Mowers through the District's membership with Buyboard awarded Contract No. 611-20 through Alamo Group (Tx) Inc., in the total amount of $485,925.70.
6.
2018 Bond Referendum Projects:
A.
AI -88856
Requesting approval of closing documents for Parcel 16-E6 as it relates to Project 16 of the 2018 Drainage Bond Program - Jackson Rd. Drain and authority for the Chairman of the Board to execute documents, subject to final legal.
B.
AI -88935
1. Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting Authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service Agreement with S2 Engineering, PLLC for the provisions of Professional Engineering Services for the project of "2018 Bond Program - Phase I Southwest Weslaco'' from the pre-approved District's ''Pool'' of pre-qualified Professional Engineers as Approved by the Board of Directors on April 19, 2022, AI-85501.
2. Requesting Authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service Agreement with S2 Engineering, PLLC for the provisions of Professional Engineering Services for the project of "2018 Bond Program - Phase I Southwest Weslaco'' from the pre-approved District's ''Pool'' of pre-qualified Professional Engineers as Approved by the Board of Directors on April 19, 2022, AI-85501.
C.
AI -88936
1. Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting Authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service Agreement with Supreme Engineering, PLLC for the provisions of Professional Engineering Services for the project of "2018 Bond Program - Phase II Southwest Weslaco'' from the pre-approved District's ''Pool'' of pre-qualified Professional Engineers as Approved by the Board of Directors on April 19, 2022, AI-85501.
2. Requesting Authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service Agreement with Supreme Engineering, PLLC for the provisions of Professional Engineering Services for the project of "2018 Bond Program - Phase II Southwest Weslaco'' from the pre-approved District's ''Pool'' of pre-qualified Professional Engineers as Approved by the Board of Directors on April 19, 2022, AI-85501.
D.
AI -88919
1. Requesting approval of Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-014-03-26), with B2Z Engineering, LLC , for the project: "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27", to reflect a revised Exhibit "D"-Work Schedule, with an extended termination date of May 12, 2024 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-014-03-26), with B2Z Engineering, LLC , for the project: "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27", to reflect a revised Exhibit "D"-Work Schedule, with an extended period of service to end on May 12, 2024 (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-014-03-26), with B2Z Engineering, LLC , for the project: "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27", to reflect a revised Exhibit "D"-Work Schedule, with an extended period of service to end on May 12, 2024 (subject Legal review and compliance with HB1295).
E.
AI -88925
1. Requesting approval of Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-010-03-26), with B2Z Engineering, LLC, for the project: "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25", to reflect a revised ''Exhibit D"-Work Schedule, with an extended termination date of May 31, 2023, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-010-03-26), with B2Z Engineering, LLC, for the project: "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" to reflect a revised ''Exhibit D'' -Work Schedule for period of service to end on May 31, 2023, (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-010-03-26), with B2Z Engineering, LLC, for the project: "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" to reflect a revised ''Exhibit D'' -Work Schedule for period of service to end on May 31, 2023, (subject Legal review and compliance with HB1295).
F.
AI -88940
1. Requesting approval of Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-005-04-09), with Melden & Hunt, Inc., for the project: "East Mercedes -2018 Bond Referendum Project #10-A", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of November 30, 2024. (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-005-04-09), with Melden & Hunt, Inc., for the project: "East Mercedes -2018 Bond Referendum Project #10-A", to reflect a revised period of service to end on November 30, 2024. (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-005-04-09), with Melden & Hunt, Inc., for the project: "East Mercedes -2018 Bond Referendum Project #10-A", to reflect a revised period of service to end on November 30, 2024. (subject Legal review and compliance with HB1295).
G.
AI -88930
Acceptance and approval of Work Authorization No. 3 in the amount of $34,980.70, as submitted by L&G Consulting Engineering Inc., through Contract No. C-HCDD1-19-034-03-26 to provide Engineering Services for Feasibility Study for "Mid Valley Airport-2018 Bond Referendum Project No. 19''. Subject to legal review.
H.
AI -88907
Requesting approval of Change Order No. 1 with Mor-Wil, LLC (C-HCDD1-22-024-07-26) to reflect an increase amount of $205,245.91 with an additional forty-five (45) Days for the project of, "J-08 Drain Improvement-2018 Bond Referendum Project #26," and as recommended by Project Engineer, Quintanilla, Headley & Associates, Inc.(subject to HB 1295 compliance)
I.
AI -88920
Highway 281 & FM 88 - Budget 514
1. Approval of Application for Payment No. 1 in the amount of $29,304.00 from Go Underground pertaining to Construction Contract C-HCDD1-22-019-004-20 Highway 281 & FM 88. Project Engineer: Cruz-Hogan PO#646340
Mission McAllen Rado Phase II - Budget 525
2. Approval of Application for Payment No. 1 in the amount of $315,123.40 from Texas Cordia Construction, LLC pertaining to Construction Contract C-HCDD1-22-003-02-22 Mission McAllen Rado Phase II. Project Engineer B2Z Engineering PO#645638
Sunflower Drain - Budget 536
3. Approval of Certificate of Substantial Completion Sunflower Drain
4. Approval of Certificate of Construction Completion Sunflower Drain
5. Approval of Application for Payment No. 9 Retainage in the amount of $123,080.14 from Mor-Wil, LLC. pertaining to Construction Contract C-HCDD1-20-041-08-12 Sunflower Drain. Project Engineer: Izaguirre Engineering PO#640784
1. Approval of Application for Payment No. 1 in the amount of $29,304.00 from Go Underground pertaining to Construction Contract C-HCDD1-22-019-004-20 Highway 281 & FM 88. Project Engineer: Cruz-Hogan PO#646340
Mission McAllen Rado Phase II - Budget 525
2. Approval of Application for Payment No. 1 in the amount of $315,123.40 from Texas Cordia Construction, LLC pertaining to Construction Contract C-HCDD1-22-003-02-22 Mission McAllen Rado Phase II. Project Engineer B2Z Engineering PO#645638
Sunflower Drain - Budget 536
3. Approval of Certificate of Substantial Completion Sunflower Drain
4. Approval of Certificate of Construction Completion Sunflower Drain
5. Approval of Application for Payment No. 9 Retainage in the amount of $123,080.14 from Mor-Wil, LLC. pertaining to Construction Contract C-HCDD1-20-041-08-12 Sunflower Drain. Project Engineer: Izaguirre Engineering PO#640784
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -88922
Alamo Expressway Drain - Budget 320
Approval of Application for Payment No. 8 in the amount of $109,109.16 from Clore Equipment, LLC pertaining to Construction Contract No. C-HCDD1-22-001-03-08 Alamo Expressway Drain. Project Engineer HCDD1 Omar Anzaldua, Jr. PE. PO645596
Approval of Application for Payment No. 8 in the amount of $109,109.16 from Clore Equipment, LLC pertaining to Construction Contract No. C-HCDD1-22-001-03-08 Alamo Expressway Drain. Project Engineer HCDD1 Omar Anzaldua, Jr. PE. PO645596
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
9.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
10.
Adjourn