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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING FEBRUARY 7, 2023 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-89595
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-89596
Presentation of Fund Information Report
3.
2022 Intradepartmental transfers:
A.
AI-89577
2022 - Co. Judge - Americorps/VISTA (1286)
B.
AI-89511
2022 - Health & Human Services Dept. / PHEP (1293)
4.
2023 Intradepartmental transfers:
A.
AI-89584
2023 I.T. Department (1100) C.W.
B.
AI-89581
2023 - Pct 2 Rd Maint (1200)
C.
AI-89535
2023 - Constable Pct.1 (1100)
D.
AI-89510
2023 - Public Affairs (1100)
E.
AI-89519
2023 - Facilities Management CO Wide (1100)
F.
AI-89527
Adult Probation - General Fund (1100)
G.
AI-89496
2023 - WIC (1292)
H.
AI-89469
2023- Pct. 1 (1315)
I.
AI-89509
2023- Pct. 3 Parks (1100)
J.
AI-89556
2023 - Pct.4 Admin (1200)
K.
AI-89558
2023 - Pct.4 Road Maint (1200)
L.
AI-89557
2023 - Pct.4 Sanitation (1100)
M.
AI-89558
2023 - Pct.4 Road Maint (1200)
5.
2023 Interdepartmental transfers:
A.
AI-89580
Pct 2 Various GF Accounts (1100):
Approval of 2023 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Various GF Accounts in the amount of $20,000.00 to fund operating expenditures.
Approval of 2023 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Various GF Accounts in the amount of $20,000.00 to fund operating expenditures.
6.
Planning Department:
A.
AI-89549
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-89528
1. PIPELINE AND UTILITY PERMITS
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 31.00 acre tract of land more or less being out of the southern portion of Farm Tract 216 The West & Adams Tract Subdivision; Proposed: La Sienna Subdivision (Mile 6 ½ West Road & Mile 11 North Road) (Pct. 1)
Location of Pipeline or Utilities: Existing 8" waterline east of Mile 6 ½ West Road.
Proposed improvement within Right-of-Way: One 8" waterline with a 16" steel casing boring Mile 6 ½ West Road.
b. Applicant: Vexus Fiber
Proposed location of Fiber Optic Cable: 8- Proposed crossings of 1 ¼" HDPE SDR-11 Conduits with a 4" casing boring Owassa Road onto the existing subdivisions of Seminole Valley and Seminole Valley Ph. 2 Subdivision.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 31.00 acre tract of land more or less being out of the southern portion of Farm Tract 216 The West & Adams Tract Subdivision; Proposed: La Sienna Subdivision (Mile 6 ½ West Road & Mile 11 North Road) (Pct. 1)
Location of Pipeline or Utilities: Existing 8" waterline east of Mile 6 ½ West Road.
Proposed improvement within Right-of-Way: One 8" waterline with a 16" steel casing boring Mile 6 ½ West Road.
b. Applicant: Vexus Fiber
Proposed location of Fiber Optic Cable: 8- Proposed crossings of 1 ¼" HDPE SDR-11 Conduits with a 4" casing boring Owassa Road onto the existing subdivisions of Seminole Valley and Seminole Valley Ph. 2 Subdivision.
7.
County Treasurer:
A.
AI-89517
Hidalgo County 2022 4th Quarter Investment Report
8.
Human Resources:
A.
AI-89444
1. Approval of reimbursement in the amount of $1,140,244.77 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/19/2023 to 01/31/2023.
2. Approval of wire transfer to cover claims paid.
| 01/19/2023 - 01/25/2023 | $649,919.93 |
| 01/26/2023 - 01/31/2023 | $490,324.84 |
| TOTAL | $1,140,244.77 |
2. Approval of wire transfer to cover claims paid.
9.
Membership Dues/Certifications:
A.
AI-89559
Pct. #4:
Requesting approval to pay membership dues to the International Right of Way Association in the amount of $225.00(Req.#468161)for Jose Alejandro Ochoa, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Requesting approval to pay membership dues to the International Right of Way Association in the amount of $225.00(Req.#468161)for Jose Alejandro Ochoa, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
B.
AI-89564
County Commissioners (1100):
Approval to pay 2023 membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay 2023 membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| VENDOR | AMOUNT | ACCT. # |
| TAC | $2,440.00 | 3-1100-413-30-125-004-0-810 |
| LRGVDC | $45,944.00 | 3-1100-413-30-125-004-0-810 |
C.
AI-89539
Nuisance Abatement (1100):
Request approval to pay membership dues to Texas Illegal Dumping Resource Center -TIDRC in the amount of $600 (6-10 people) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Request approval to pay membership dues to Texas Illegal Dumping Resource Center -TIDRC in the amount of $600 (6-10 people) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
D.
AI-89503
JP Pct 4, Pl 2:
Requesting approval to pay Annual Membership Dues to the Justices of the Peace and Constables Association (JPCA) in the amount of $70.00 (Req. 767373), with the authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay Annual Membership Dues to the Justices of the Peace and Constables Association (JPCA) in the amount of $70.00 (Req. 767373), with the authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
E.
AI-89514
J.P. Pct. 5, Pl. 1:
Requesting approval to pay membership dues for the JPCA, in the amount of $70.00 (Requisition #00467171), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the JPCA, in the amount of $70.00 (Requisition #00467171), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
F.
AI-89515
County Judge:
Approval to pay the FY2023 Annual Membership dues to the National Association of Telecommunications Officers and Advisors (NATOA) in the amount of $1,550.00, with authority for the County Treasurer to issue check after review, audit, and procedures are completed by County Auditor.
Approval to pay the FY2023 Annual Membership dues to the National Association of Telecommunications Officers and Advisors (NATOA) in the amount of $1,550.00, with authority for the County Treasurer to issue check after review, audit, and procedures are completed by County Auditor.
G.
AI-89489
DBM:
Requesting approval to pay membership dues to the Government Finance Officers Association (GFOA) for Damaris San Miguel & Rey Salazar, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. Req#467851
Requesting approval to pay membership dues to the Government Finance Officers Association (GFOA) for Damaris San Miguel & Rey Salazar, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. Req#467851
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County:
1.
AI-89553
Requesting ratification of the County's Holdover Agreement with Asthcar, LLC., previously approved by CC on 01/17/2023 as AI-89104, as it has been revised to reflect the correct commencement date.
B.
Emergency Management:
1.
AI-89540
A. Requesting approval to submit a credit application with Bound Tree Medical for HC Emergency Management to purchase prescription drugs and/or medical devices to supply the ambulance units, with authority for the Executive Officer to sign the credit application.
B. Requesting approval for Dr. Ivan Melendez to authorize the purchase of prescription drugs and/or medical devices through his medical license by signing the required medical directors and pharmacists in charge form.
B. Requesting approval for Dr. Ivan Melendez to authorize the purchase of prescription drugs and/or medical devices through his medical license by signing the required medical directors and pharmacists in charge form.
C.
Pct. #1:
1.
AI-89525
Acceptance and approval of invoice 2023-024 in the amount of $1,760.00 as submitted by GDJ Engineering, for Hutto Rd. and Mile 9; Pct. 1 road projects.
2.
AI-89530
Requesting approval to process payment for invoice 10085 in the amount of $90,103.04 as submitted by B2Z Engineering, LLC for engineering services rendered for Pct. 1 Hike & Bike Trail Work Authorization #2.
3.
AI-89516
Requesting approval to pay the following invoices as submitted by L&G Consulting Engineers, Inc., for engineering services provided for Pct. 1 Projects:
| Project Name | Invoice Date | Invoice No. | Amount | Purchase Order |
| Mile 6 WA #1 (M11-SH107) | 01/31/2023 | 11329257 | $3,311.46 | 784887 |
| Mile 6 WA #2 (M14½-SH107) | 01/31/2023 | 11329247 | $79,012.56 | 815794 |
| Mile 6 WA #3 (M14½-SH107) | 01/31/2023 | 11329258 | $25,047.06 | 829916 |
| Mile 10 WA#1 (Mile 6 to FM 1015) | 01/31/2023 | 11329259 | $11,245.32 | 796083 |
D.
Pct. #2:
1.
AI-89548
Requesting approval of payment for Invoice #2023-038 submitted by GDJ Engineering for engineering services for Pct 2 Lopezville Park Improvement Project in the amount of $42,615.60, Contract C-20-471-09-01 (WA#1).
E.
Pct. #3:
1.
AI-89555
Requesting approval of invoice as submitted by the contracted project engineer, Sames Engineering & Surveying for Precinct 3 Project.
| Invoice # | Date | Project Name | PO No. | Amount |
| 21-024-3945 #5 | 02/01/2023 | Extension of Shary Road Project | 853524 | $48,058.00 |
2.
AI-89533
Approval of the following invoice (for processing and payment) as submitted by the contracted project engineer, B2Z Engineering for the Mile 3 N. Road Project.
| Invoice No. | Date | Project Name | PO No. | Amount |
| 30026 | 2-1-2023 | Mile 3 N. Rd. | 823768 | $42,624.49 |
3.
AI-89523
Approval of the following invoices (for processing and payment) as submitted by the contracted project engineer, L&G Consulting Engineers for Precinct 3 projects.
| Invoice No. | Date | Project Name | PO No. | Amount |
| 11329250 | 1-31-2023 | Liberty Road WA #4 | 735736 | $900.00 |
| 11329256 | 1-31-2023 | Mile 3 WA #2 | 720579 | $1,194.20 |
| 11329265 | 1-31-2023 | Veterans Blvd WA #2 | 763269 | $7,033.00 |
| 11329271 | 1-31-2023 | FM 676 WA #2 | 806793 | $4,200.00 |
| 11329251 | 1-31-2023 | Veterans Blvd. WA #3 | 772041 | $4500.00 |
F.
Pct. #4:
1.
AI-89560
Requesting approval of project invoices listed below for processing and payment:
| Invoice Date | Project | Vendor | Invoice Number | P.O. Number | Invoice Amount |
| 02/03/2023 | Davis Road Citizen Collection Site | Rene Guerra & Son Hauling LLC | 1 | 857785 | $112,500.67 |
| 01/26/2023 | Pueblo De Palmas | Raba Kistner | R031943 | 839118 | $526.35 |
2.
AI-89542
Approval of project invoies for projects located within Precinct 4 listed below:
| Invoice Date | Project | Vendor | Invoice Number | P.O. Number | Invoice Amount |
| 02/02/2023 | Trenton Roadway Improvements - US281 to FM907 | Tedsi Infrastructure Group | 202581 | 859188 | $43,067.00 |
| 02/02/2023 | Trenton Roadway Improvements - US281 to FM907 | Tedsi Infrastructure Group | 202600 | 859188 | $79,070.10 |
| 02/02/2023 | Trenton Roadway Improvements - US281 to FM907 | Tedsi Infrastructure Group | 202631 | 859188 | $189,499.85 |
| 02/01/2023 | Sunflower Park | B2Z Engineering | 40201 | 830040 | $2,363.54 |
| 01/11/2023 | P4 Maintenance Building | NM Contracting | 15-Ret | 825006 | $160,990.85 |
| 01/16/2023 | Traffic Warrant Study | CobbFendley | 308434 | 852867 | $319.20 |
| 01/31/2023 | FM1925 WA#3 Alamo Rd to Sharp Rd | L&G Engineering | 11329260 | 785987 | $3,307.50 |
| 01/31/2023 | FM1925 WA#2 10th to McColl | L&G Engineering | 11329261 | 785986 | $4,050.00 |
| 02/01/2023 | Russell Road WA#1 | GDJ Engineering | 2023-035 | 830599 | $4,050.00 |
G.
District Courts:
1.
AI-89506
430th DC:
Requesting approval of requisition no. 467983 for a (48) month Capital Copier Lease with G.E. Capital Information Technology Solutions, DBA, Ricoh USA, Inc., through DIR cooperative Contract DIR-CPO-4435 (exp. 9/25/2024) for the Hidalgo County 430th District Court in the amount of $279.58/month.
Requesting approval of requisition no. 467983 for a (48) month Capital Copier Lease with G.E. Capital Information Technology Solutions, DBA, Ricoh USA, Inc., through DIR cooperative Contract DIR-CPO-4435 (exp. 9/25/2024) for the Hidalgo County 430th District Court in the amount of $279.58/month.
H.
Facilities Management:
1.
AI-89532
Requesting approval of payment for the following invoice submitted by project manager B2Z Engineering for services rendered:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Justice Center | 2/1/2023 | 40199 | $3,722.84 | 783749 |
2.
AI-89486
A. Requesting authorization and approval to apply for water service with the City of Edinburg for one (1) water meter for the new Facilities Management Building located at 1920 SE Industrial Drive, Edinburg, TX 78539 and if applicable, authority to execute required documents.
B. Requesting authorization and approval to apply for electrical service with Gexa Energy through County contract C-20-628-12-08 for the new Facilities Management Building located at 1920 SE Industrial Drive, Edinburg, TX 78539 and if applicable, authority to execute required documents.
B. Requesting authorization and approval to apply for electrical service with Gexa Energy through County contract C-20-628-12-08 for the new Facilities Management Building located at 1920 SE Industrial Drive, Edinburg, TX 78539 and if applicable, authority to execute required documents.
I.
Tax Office:
1.
AI-89306
Requesting approval to enter into a thirty-six (36) month copier lease agreement commencing on 03/01/2023, through HC's membership/participation with DIR Cooperative contract #DIR-CPO-4437, awarded vendor Copy Graphics, Inc., a reseller of Canon U.S.A., Inc for the following Tax Office locations:
| Location | Description | Monthly Amount |
| Tax Office Edinburg Main Line | ImageRUNNER ADVANCE DX 617iFZ | $114.72 |
| Tax Office Pharr | ImageRUNNER ADVANCE DX 617iFZ | $114.72 |
| Tax Office Mission | ImageRUNNER ADVANCE DX 617iFZ | $114.72 |
| Tax Office Edinburg (MV) | ImageRUNNER ADVANCE DX 617iFZ | $114.72 |
| Tax Office Edinburg Tax Assessing | ImageRUNNER ADVANCE DX 617iFZ | $114.72 |
| Service Plan for all 5 copiers 25,000 copies/month | $245.00 | |
| Total | $818.60 |