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Agenda for CC REGULAR AGENDA SPECIAL MTG

AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
FEBRUARY 7, 2023
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location.  Some members of the governing body and/or government officials may participate via videoconference.
 
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Approval of Awards/Recognitions:
 
A.
AI-89572
Proclamation honoring the Yaqui Animal Rescue in honor of Responsible Pet Owners Month.
 
B.
AI-89452
Resolution recognizing the PSJA Memorial Early College High School Cheerleaders. 
 
C.
AI-89451
Resolution recognizing the Alamo Middle School Cheerleading Program.
 
D.
AI-89400
Proclamation declaring February 2023 as Young Hearts Matter Teen Dating Violence Awareness Month.
 
6.
Open Forum
 
7.
County Judge's Office:
 
A.
AI-89495
Discussion, consideration, and ratification of the submission of the Local Assistance and Tribal Consistency Fund (LATCF) application.
 
8.
District Attorney's Office:
 
A.
AI-89499
Approval of Memorandum of Understanding (MOU) between Hidalgo County Criminal District Attorney, Toribio Palacios and the Texas Victim Services Association (TVSA).
 
B.
AI-89483
District Attorney - Region 3 - Border Prosecution Unit (BPU) Grant (1281):
Approval to submit a BPU Grant #253810 budget adjustment to the Office of the Governor.
 
C.
AI-89494
DA FED SHRG DOJ (1256):
Approval of 2023 appropriation of funds from the DA FED SHRG DOJ (1256) in the amount of $12,000.00.
 
D.
AI-89492
DA CCP59 (1223):
Approval of 2023 appropriation of funds from the DA CCP59 (1223) in the amount of $31,500.00.
 
9.
HIDTA - Task Force:
 
A.
AI-89485
HIDTA Task Force (1291):
1. Authorization and approval to accept award no. G22SS0002A, Supplement Number 1, Cooperative Agreement between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the amount of $73,500.00 for the grant period of 01/01/2022-12/31/2023.
2. Authorization for County Judge,as authorized official, to sign grant award form and related documents.
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
4. Approval of certification of revenues, as certified by the Co. Auditor, in the amount of $73,500.00 and appropriation of the same.
 
B.
AI-89484
2023 - HIDTA DA CCP59 (Fund 1251):
Approval of 2023 appropriation of funds from the unassigned fund balance in the amount of $20,000.
 
10.
Human Resources:
 
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B.
AI-89487
Public Defender (1100):
Approval of the following action, effective upon Commissioners Court approval:
Action Dept./Prg. Slot # Position Title Grade Allowance Amount
Add Auto Allowance 085-003 0026 Public Defender III 17 $1,500.00

 
C.
AI-89488
WIC Adm. (1292):
Approval of the following actions, effective next full pay period 02/13/2023:
Action Dept./Prg. Slot # Position Title Grade
Delete 350-001 0084 WIC Certification Specialist I 05
Create 350-001 0280 WIC Certification Specialist II 07
 
D.
AI-89497
Pct 4 CRC - Endowment (1100):
Approval of the following action, effective 02/23/2023 through 12/31/2023:
Action Dept./Prg. Slot # Position Title Grade Allowance Amount
Extend Supplemental Allowance 124-186 0004 Administrative Assistant II 06 $1,500.00
 
E.
AI-89402
Human Resources (2201):
1. Approval of the following action, effective upon Commissioners Court approval:
Action Dept./Prg. Slot # Current Position Title Current Grade Proposed Position Title Proposed Grade
Title Change 190-018 0003 Administrative Assistant III 08 Wellness Specialist 08

2. Approval to revise the Classified Positions List to add the new position: Wellness Specialist (Grade 8).
 
11.
WIC:
 
A.
AI-89538
WIC Lactation Support Center Services (1292)
1. Requesting approval to ratify the submission of the FY24 Renewal Documents for DFCHS  /LSCS -SEP Hidalgo County, Contract # HHS000455900001, for the period of 09/01/2023 through 08/31/2024 in the amount $200,000.00. 
2. Requesting approval to ratify the submission of the FY24 Face Page and Budget Template.
 
B.
AI-89408
WIC - Admin-Program 001-(1292) 
1, Approval to accept the Additional Revised WIC Local Agency Funding Notification FY 2023 (October 1,2022 to September 30, 2023) from the Health and Human Services Commission (HHSC) Women, Infant and Children (WIC) Local Agency Contract #HHS000804500001 In the amount of $303,536.00
2. Requesting Approval of Certification of Revenues in the amount $303,536.00 as certified by the County Auditor, and appropriation of the same.

WIC- Registered Dietitian - Program 012-(1292)
3. Requesting approval to accept the Registered Dietitian FY 2023 Additional Funding Notification in the amount of $7,500.00.
4. Requesting approval of Certification of Revenue in the amount $7,500.00 as certified by the County Auditor, and appropriation of the same.

WIC - Extra Funding Improving Participant Experience Clinic IPE Program 023- (1292)
5. Requesting approval to accept the Extra Improving Participant Experience FY 2023 Additional Funding Notification in the amount of $ $349,000.00
6. Requesting approval of Certification of Revenue in the amount of $349,000 as certified by the County Auditor, and appropriation of the same.

WIC Extra Funding Other Program-024 (1292)
7. Requesting approval to accept the WIC Extra Funding -Other Program FY2023 Additional Funding Notification in the amount of $58,176.00.
8. Requesting approval of Certification of Revenue in the amount of $58,176.00 as certified by the County Auditor and appropriation of the same.   
 
12.
Planning Department:
 
A.
AI-89552
Requesting approval to accept a donation in the amount of $174,565.83 from KNK Farms to Hidalgo County Precinct 4 for costs related to the paving of Mile 22 1/2 North Road.
 
13.
Precinct #1 - Comm. Fuentes:
 
A.
AI-89454
Requesting approval to accept the counter offer to purchase a tract of land known as Parcel No. 6 associated with the Mile 6 W Road Improvement Project (RCSJ# 0921-02-355) with authority for the County Judge to sign the Administration Evaluation and Approval Form.
 
14.
Precinct #2 - Comm. Cantu:
 
A.
AI-89563
1. Approval of Memorandum of Understanding (MOU) between Hidalgo County Precinct 2 and the Region One Education Service Center-Adult Education Program.
2. Approval for Hidalgo County Precinct 2 County Commissioner, Eduardo "Eddie" Cantu to sign the Memorandum of Understanding.
 
15.
Precinct #3 - Comm. Villarreal:
 
A.
AI-89554
1. Requesting approval of Interlocal Agreement between Hidalgo County Precinct 3 and the City of Palmview as it relates to the La Homa Road.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the Interlocal Cooperation Agreement (ICA) project regarding the City of Palmview and La Homa Road. 
 
16.
Precinct #4 - Comm. Torres:
 
A.
AI-89478
Approval of Proclamation in Recognition of National Engineers Week
 
B.
AI-89498
Receipt, review and approval of closing documents for the purchase of Parcels Easement 1 and Easement 2 for the Precinct 4 Doolittle Bridge Replacement Project with authority for the County Judge to sign closing documents as it relates to CSJ# 0921-02-416.
 
17.
Budget & Management:
 
A.
American Rescue Plan Act:
 
1.
AI-89395
Discussion, consideration, and action to approve the following amendments for Precinct 3 El Paraiso Community Resource Center:
1. Change the ARPA Project Number from ARPA-22-123-075 to ARPA-23-123-325.
2. Revise the project description.
3. Change the expenditure category from 3.5 Education Assistance to 2.10 Assistance to Unemployed/Underemployed.
4. Approval to remove Hidalgo County Precinct 3 El Paraiso Community Resource Center - Project Number: ARPA-22-123-075 from the Hidalgo County American Rescue Plan Education Opportunity and Readiness Program.
5. Approval to amend the budget for the Precinct 3 El Paraiso Community Resource Center to $2,578,075.00 due to increased construction costs.
 
2.
AI-89428
1.  Approval to revise the ARPA Project Numbers listed below:
     a.  Quick Response Emergency Units from ARPA-22-110-127 to ARPA-23-110-318
     b.  Basic Life Support Emergency Medical Equipment and Supplies from ARPA-23-110-136 to ARPA-23-110-320.
     c.  Broadband Feasibility Study from  ARPA-23-110-137 to ARPA-23-110-321.
     d.  Hidalgo County Precinct 3 Mayberry to Glasscock Road Stormwater Project from ARPA-22-123-134 to ARPA-23-123-323.
2. Approval to revise El Milagro Clinic ARPA project as follows:
     a.  ARPA project number from ARPA-22-110-131 to ARPA-23-110-322
     b.  Expenditure category from (1.14) Other Public Health Services to (1.4) Public Health 
 
B.
Budget Appropriations:
 
1.
AI-89460
District Clerk's Records Management & Preservation Fund (1235): Approval of 2023 appropriation of funds for the District Clerk's Records Management & Preservation Fund (1235) in the amount of $281,403.00 to fund storage services.
 
2.
AI-89502
Economic Development (1100):
Approval of 2023 appropriation of funds into Economic Development (110-081) in the amount of $266,400.
 
3.
AI-89453
TXDOT Pct 3 ICA-495 Expansion Project (1315):
Requesting approval of 2022 certification of revenues by the County Auditor in the amount of $943,875.00 received from City of Palmview and appropriation of the same.
 
4.
AI-89583
Pct. 3 Rd Maint (1200):
Approval of 2023 appropriation of funds for Pct. 3 Rd Maint from the Road & Bridge Unassigned Fund Balance in the amount of $1,000,000.00.
 
18.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
AI-89390
Requesting authority for the advertisement and approval of the procurement packets for the 2023 Professional Services Pools as detailed below; including re-advertising, if applicable.
  • Engineering Services - RFQ No. 23-0033-02-24-JLC
  • Architectural Services - RFQ No. 23-0034-02-24-VBO
  • Construction and/or Project Management Services - RFQ No. 23-0035-02-24-JAC
  • Surveying Services - RFQ No. 23-0036-02-24-BCJ
  • Geotechnical & Construction Materials Testing RFQ No. 23-0037-02-24-PED
  • Appraisal Services and/or Appraisal Review Services - RFQ No. 23-0038-02-24-IVS
 
B.
Pct. 1
 
1.
AI-89426
A. Requesting approval to rescind action taken on AI-87490 on 09/20/2022 of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Mercedes for the road improvements of Dawson Rd.

B. Acceptance and approval of an Interlocal Cooperation Agreement between the County of Hidalgo and the City of Mercedes for road improvement of Dawson Rd. (M8N-S .25 Mile).

C. In accordance with Section 791.014 of the Texas Government Code, requesting approval of a road improvement project to Dawson Rd. 
 
C.
Pct. 4
 
1.
AI-89576
Requesting approval of On-Call Professional Construction and/or Management Services Agreement with SDI, LLC, for projects located within Precinct No. 4, as ranked & approved to negotiate by CC on 11/29/2022 [AI-88448]
 
2.
AI-89521
Requesting approval of Supplemental Agreement No. 3. between Hidalgo County and Chanin Engineering, LLC for Design, Renovation & Construction for the Pueblo De Palmas project, to extend the termination date of the agreement (C-20-596-03-02).
 
3.
AI-89505
Requesting approval to execute Amendment No.1 between Hidalgo County and Mor - Wil, LLC, to amend Section 2, Paragraph 2 of the agreement to reflect the correct project timeline.
 
D.
Constables
 
1.
AI-89520
Requesting acceptance and approval to enter into a 60-month requirements agreement with Axon Enterprise, Inc. for the total amount of $ 61,819.28 divided into five annual payments through Buy Board Cooperative Contract No. 648-21 for Taser Hardware, Software, and Warranties with authority for County Judge to sign any and all required documentation.  
Annual Payment Date Annual Payment
Feb 2023 $ 12,363.80
Feb 2024 $ 12,363.87
Feb 2025 $ 12,363.87
Feb 2026 $ 12,363.87
Feb 2027 $ 12,363.87
Total Amount  $ 61,819.28
 
E.
IT Department
 
1.
AI-89524
Requesting approval for the Odyssey Software Annual Maintenance and Support Agreement (Proforma No. 102125), through Sole Sourced vendor Tyler Technologies Inc. in the amount of $484,257.09.
 
2.
AI-89396
Requesting authority to renew Palo Alto software licenses through HC's membership with DIR Cooperative contract #DIR-CPO-4877, awarded vendor Insight Public Sector Inc., in the total amount of $110,203.49. Subject to Price Verification.
 
F.
Elections Department
 
1.
AI-89522
Requesting approval of Work Authorization No.1 with an estimated cost of $22,096.78, as submitted by B2Z Engineering, LLC., through the On-Call Agreement (C-22-0728-01-01) to provide construction material testing for the Hidalgo County Renovation of Elections Department Building Project with authority to issue a Notice to Proceed. subject to receipt of 1295 Form.
 
G.
Sheriff's Office
 
1.
AI-89513
Requesting approval to purchase ammunition and gun accessories for Sheriff's Office from Precision Delta Corporation, through Hidalgo County CO-OP membership/participation with Texas Smart Buy contract number 680-A1.
 
2.
AI-89312
Requesting approval of Amendment No. 1 to Service Contract C-20-483-11-17 with Milano Hat Company, to formally change the company name to Dorfman Milano Company. 
 
H.
District Attorney
 
1.
AI-89500
Notification of merger by Goverlan, LLC with Easy Vista Inc. who provides Hidalgo County with remote administrative software and on-line legal research services to the District Attorney's Office. 
 
19.
Executive Office:
 
A.
Presentation for discussion of the following: 
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
3) Emergency situations occurring since last agenda meeting
 
B.
AI-89482
Discussion, consideration and action to publish notice of local bills (in compliance with Chapter 313, Texas Government Code) in The Monitor regarding bill giving Hidalgo County the right to provide certain solid waste disposal services.
 
C.
AI-89551
Approval to authorize Valde Guerra, County Executive Officer, to sign Release and Salvage Retention forms from Voyager Indemnity Insurance Company releasing Hidalgo from any liability regarding total loss auto accident claim on vehicle leased to Hidalgo County by Enterprise Fleet Management. (Adult Probation)
 
20.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. American Rescue Plan Act (ARPA) Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
 
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D.
AI-89574
Deliberation regarding employment, evaluation, duties, discipline and/or dismissal of Urban County Director
 
E.
AI-89568
TWC: V. Roman v County
 
F.
AI-89544
Claim of Vanessa Hernandez
 
G.
AI-89546
Claim of Eulalia Cantu
 
22.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
23.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Pending and/or potential litigation
 
C.
Discussion, consideration and possible action regarding response to public health emergency
 
D.
AI-89575
Discussion, consideration and action regarding employment, evaluation, duties, discipline and/or dismissal of Urban County Director
 
E.
AI-89569
TWC: V. Roman v County
 
F.
AI-89545
Claim of Vanessa Hernandez
 
G.
AI-89547
Claim of Eulalia Cantu
 
24.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
25.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
26.
Adjourn