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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS MARCH 7, 2023 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -89956
Discussion and update as it relates to Hidalgo County Drainage District No. 1 recent meetings with Local Delegation in Austin Texas.
B.
AI -89959
Requesting approval to submit Hazard Mitigation Grant Program Application to Texas Department of Emergency Management as it relates to the South Lateral Regional Detention Facility and approval for Drainage District General Manager to execute application and all subsequent forms.
C.
AI -89960
Requesting approval to submit Hazard Mitigation Grant Program Application to Texas Department of Emergency Management as it relates to the Mission Lateral Regional Detention Facility and approval for Drainage District General Manager to execute application and all subsequent forms.
D.
AI -89829
Acceptance and approval of all firms that submitted "Statements of Qualifications for the establishment of a "Pool" for engagement on an "As Needed Basis" per project by Hidalgo County Drainage District No. 1, requiring said services as set forth in the requirements stated in the Request for Qualifications packet for the following listed Professional Services:
a. Engineering Services -RFQ No. HCDD1-23-004-03-01-ESZ
b. Surveying Services -RFQ No. HCDD1-23-005-03-01-ESZ
c. Real Estate Appraisal Services -RFQ No. HCDD1-23-006-02-22-ESZ
As each firm has demonstrated competence and qualifications to perform the services for which they submitted, with effective date of "Approved Pools", for a period of one (1) year, commencing March 12, 2023
a. Engineering Services -RFQ No. HCDD1-23-004-03-01-ESZ
b. Surveying Services -RFQ No. HCDD1-23-005-03-01-ESZ
c. Real Estate Appraisal Services -RFQ No. HCDD1-23-006-02-22-ESZ
As each firm has demonstrated competence and qualifications to perform the services for which they submitted, with effective date of "Approved Pools", for a period of one (1) year, commencing March 12, 2023
E.
AI -89867
1. Presentation of the firms responding to RFP No. HCDD1-23-007-02-21-ESZ- "Title Company Services-(Pool)", for the purpose of acceptance as "Qualified" by the HCDD1 Board of Directors:
a. Sierra Title of Hidalgo County, Inc,
b. Valley Land Title Company, LTD
2. Pursuant to the Board's approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate separate Contracts with each of the qualified proposers for the provision of "Title Company Services On-Call (on as needed basis)" for Hidalgo County Drainage District No. 1 Projects:
a. Sierra Title of Hidalgo County, Inc,
b. Valley Land Title Company, LTD
2. Pursuant to the Board's approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate separate Contracts with each of the qualified proposers for the provision of "Title Company Services On-Call (on as needed basis)" for Hidalgo County Drainage District No. 1 Projects:
F.
AI -89820
1. Requesting approval of the final negotiated Professional Engineering Service Agreement for the provisions of Project Management & Construction Materials Testing with B2Z Engineering, for the project, "Main Flood Water Channel 2015 GLO Project", Contract No. C-HCDD1-22-046-03-07 and as approved for negotiations on 08/18/22 AI-87046. (Subject to final legal review)
2. Acceptance and approval of Work Authorization No. 1 to provide Professional Engineering Services on Project Management & Construction Materials Testing in the amount of $530,719.12 as submitted by B2Z Engineering for the project, "Main Flood Water Channel 2015 GLO Project", through Contract No. C-HCDD1-22-046-03-07
2. Acceptance and approval of Work Authorization No. 1 to provide Professional Engineering Services on Project Management & Construction Materials Testing in the amount of $530,719.12 as submitted by B2Z Engineering for the project, "Main Flood Water Channel 2015 GLO Project", through Contract No. C-HCDD1-22-046-03-07
G.
AI -89822
1. Requesting approval of the final negotiated Professional Engineering Service Agreement for the provisions of Project Management & Construction Materials Testing with B2Z Engineering, for the project, "Main Flood Water Channel 2016 GLO Project", Contract No. C-HCDD1-22-047-03-07 and as approved for negotiations on 08/18/22 AI-87051. (Subject to final legal review)
2. Acceptance and approval of Work Authorization No. 1 to provide Professional Engineering Services on Project Management & Construction Materials Testing in the amount of $563,440.60 as submitted by B2Z Engineering for the project, "Main Flood Water Channel 2016 GLO Project", through Contract No. C-HCDD1-22-047-03-07
2. Acceptance and approval of Work Authorization No. 1 to provide Professional Engineering Services on Project Management & Construction Materials Testing in the amount of $563,440.60 as submitted by B2Z Engineering for the project, "Main Flood Water Channel 2016 GLO Project", through Contract No. C-HCDD1-22-047-03-07
H.
AI -89839
Requesting approval to accept bid and approval to issue a Purchase Order to the lowest and most responsible bidder meeting all specifications and/or requirements, CB3 Consultants, LLC for the ''Purchase of Seven (7) Vertical Axial/Mixed-Flow Pumps for Various Projects
'', for the advertisedRFB No.HCDD1-23-002-02-08-ESZ (Subject to compliance with HB-1295).
I.
AI -89944
1. Presentation of scoring grid (for the purpose of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to CSP No. HCDD1-23-008-03-01-NDC "Ditch W-01-00 Gate Structure Improvements - License LSF/G-639".
2. Pursuant to the Boards approval, requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: __________________________, for the provision construction services for: CSP No. HCDD1-23-008-03-01-NDC "Ditch W-01-00 Gate Structure Improvements - License LSF/G-639".
| FIRM NAME | SCORE | RANK |
| Mor-Wil, LLC | 95.33 | |
| RBM Contractors, LLC | 75.25 | |
| Foremost Paving, Inc. | 77.09 |
2. Pursuant to the Boards approval, requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: __________________________, for the provision construction services for: CSP No. HCDD1-23-008-03-01-NDC "Ditch W-01-00 Gate Structure Improvements - License LSF/G-639".
J.
AI -89769
Acceptance of Correction Right of Way Deed from Rick Martin dba Villa-Rama East subdivision and authority for the Chairman of the Board to execute documents.
K.
AI -89748
Requesting acceptance and approval of Donation Deed from 3BU as it relates to a 10.340 Acre tract of land of Farm Tracts 1072 & 1071, Block 117, The west and Adams Tracts.
L.
AI -89982
1. Requesting acceptance and approval of Donation Deed from Six Primos, LLC as it relates to a 5.04 Acre tract of land out of Lot 11 Block 99, Missouri-Texas Land and Irrigation Company Subdivision.
2. Requesting acceptance and approval of Donation Deed from KNK Farms, LLC as it relates to a 19.03 Acre tract of land out of Share "E", Las Mestenas Grant Subdivision.
2. Requesting acceptance and approval of Donation Deed from KNK Farms, LLC as it relates to a 19.03 Acre tract of land out of Share "E", Las Mestenas Grant Subdivision.
M.
AI -89938
Requesting approval of Change Order No. 6 with Mor-Wil, LLC (C-HCDD1-21-011-07-27) to reflect an increased amount of $54,661.46 with an additional nineteen (19) days for the project of, "Cesar Chavez & Texan Rd, Canton Rd & Tower Rd and Iowa Rd Drainage Areas Improvements and as recommended by Project Engineer, Omar Anzaldua, PE, CFM, Assistant General Manager (subject to HB 1295 compliance).
6.
2018 Bond Referendum Projects:
A.
AI -89941
1. Requesting approval to Accept CSP response and award a negotiated Construction Contract to the highest ranked Contractor meeting all specified requirements, H20 Construction Services, Inc. for CSP No. HCDD1-22-065-12-21-ESZ, "Mile 10 N & Baseline Road – 2018 Bond Referendum Project No. 20" in the amount of $457,160.00, as approved for negotiations by the Board of Directors - Agenda Item No. 89288 on 02/02/23. (Subject to Legal review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
B.
AI -89897
Requesting approval of closing documents for Parcel 34-7 as it relates to Project 34 of the 2018 Drainage Bond Program - South Lateral Drain Project and authority for the Chairman of the Board to execute documents, pending final legal review.
C.
AI -89973
Anaquitas - Budget 508
1. Approval and acceptance of Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-040-10-05 Anaquitas Drain Structure.
2. Approval of Application for Payment No. 6 Retainage plus intrest in the amount of $160,440.36 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-040-10-05 Anaquitas. Project Engineer: B2Z Engineering PO#643055
Faysville Drain - Budget 511
3. Approval of Application for Payment No. 3 in the amount of $196,646.36 fom RDH Site and Concrete pertaining to Construction Contract C-HCDD1-21-048-11-30 Faysville. Project Engineer: Tedsi Infrastructure PO#645348
Mile 9 N & FM 1015 - Budget 524
4. Approval of Application for Payment No. 10 in the amount of $348,903.39 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-065-11-18 M9N & FM 105 Package 2. Project Engineer: Halff Associates PO#641649
1. Approval and acceptance of Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-040-10-05 Anaquitas Drain Structure.
2. Approval of Application for Payment No. 6 Retainage plus intrest in the amount of $160,440.36 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-040-10-05 Anaquitas. Project Engineer: B2Z Engineering PO#643055
Faysville Drain - Budget 511
3. Approval of Application for Payment No. 3 in the amount of $196,646.36 fom RDH Site and Concrete pertaining to Construction Contract C-HCDD1-21-048-11-30 Faysville. Project Engineer: Tedsi Infrastructure PO#645348
Mile 9 N & FM 1015 - Budget 524
4. Approval of Application for Payment No. 10 in the amount of $348,903.39 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-20-065-11-18 M9N & FM 105 Package 2. Project Engineer: Halff Associates PO#641649
7.
General Fund:
A.
AI -89964
Requesting approval of Memorandum of Agreement (MOA) between the Department of the Army and Hidalgo County Drainage District No.1 as it relates to Federal Activities for the Raymondville Drain Project and approval for Drainage District General Manager to execute MOA and all subsequent forms related to this project. (Subject to final legal review)
B.
AI -89975
Raymondville Drain - Budget 010
1. Payment approval of Invoice No. 19 2022 RD in the amount of $26,831.01 from Hidalgo County Precinct 4 for Pay Period 19, 2022 for equipment and labor reimbursement performed at Raymondville Drain.
2. Payment approval of Invoice No. 21-22 2022 RD in the amount of $94,963.57 from Hidalgo County Precinct 4 for Pay Period 21 and 22, 2022 for equipment and labor reimbursement performed at Raymodville Drain.
1. Payment approval of Invoice No. 19 2022 RD in the amount of $26,831.01 from Hidalgo County Precinct 4 for Pay Period 19, 2022 for equipment and labor reimbursement performed at Raymondville Drain.
2. Payment approval of Invoice No. 21-22 2022 RD in the amount of $94,963.57 from Hidalgo County Precinct 4 for Pay Period 21 and 22, 2022 for equipment and labor reimbursement performed at Raymodville Drain.
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
9.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
10.
Adjourn