CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
November 20, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
6.
Buildings & Grounds - Daniel Flores:
A.
Request by Edinburg Chamber of Commerce for the use of the town square (Courthouse Parking Lot)for the Night of Lights Parade to be held on Saturday, December 1, 2007 at 6:30 p.m.
7.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for 'a professional service' in connection with Hidalgo County Urban County Program from Program Year 20 (2007) for a Water/Sewer Improvements Project in the Precinct No. 1 area.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct No. 1) for the purposes of ranking by CC in connection with an Urban County Program Water/Sewer Improvements project in the Precinct No. 1 area.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a Pct. 1 Water/Sewer Improvements project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct No. 1) for the purposes of ranking by CC in connection with an Urban County Program Water/Sewer Improvements project in the Precinct No. 1 area.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a Pct. 1 Water/Sewer Improvements project.
B.
Requesting approval to cancel 2007 Subrecipient Agreement approved by Commissioners' Court on July 3, 2007 (A1-4422) for Southwest Community Investment Corporation. Cancellation is being requested from the subrecipient due to the lack of clientele being serviced utilizing Urban County Program Year 20 (2007) Precinct 1 Economic Development Technical Assistance funds.
C.
1. Hold Public Hearing to consider public comments on a proposed budget and program amendment for Pct. #1 utilizing Urban County funds from Program Year 19 (2006) & Year 20 (2007). The amendment will provide additional funding for Planning Services, Water / Sewer Improvements and Street Improvements.
2. Consideration and Approval of an amendment to the Urban County Pct. #1 Year 19 (2006) & Year 20 (2007) CDBG workplan allowing additional funding for Planning Services, Water / Sewer Improvements and Street Improvements totaling $651,606.00.
2. Consideration and Approval of an amendment to the Urban County Pct. #1 Year 19 (2006) & Year 20 (2007) CDBG workplan allowing additional funding for Planning Services, Water / Sewer Improvements and Street Improvements totaling $651,606.00.
8.
Office of the County Judge:
A.
Requesting approval to replace and authority to purchase one (1) cell phone (Model 7100i) for A. A. Tony Pena, Jr., Emergency Management Coordinator through the County membership/participation in the state DIR TELE Contract #06-27-03-TEXAN 2000-SPR-W.
B.
Requesting approval and authority to purchase two (2) cell phones (Model 7100i) for the County Judge's Office of Emergency Management through the County's membership/participation with the state DIR TELE Contract #06-27-03/EXAN2000-SPR-W.
C.
Approval of Resolution honoring Norma Garcia for being named Outstanding County Treasurer of Texas for 2007
9.
Elections Administration - Teresa Navarro:
A.
Discussion, consideration and action on the following, but not limited to:
1. Amended Early Voting sites for the March 4, 2008 Primary Election
2. Elections Services Agreement between the County of Hidalgo and the Republican Party for their March 4, 2008 Primary
3. Elections Services Agreement (leasing of voting equipment) between the County of Hidalgo and the Republican Party for their March 4, 2008 Primary
4. Elections Services Agreement between the County of Hidalgo and the Democratic Party for their March 4, 2008 Primary
5. Elections Services Agreement (leasing of voting equipment) between the County of Hidalgo and the Democratic Party for their March 4, 2008 Primary
6. Extend three (3) temporary full time Data Processor positions for voter registration, slots #130-001-T042, T043, T044, employment not to exceed six (6) months and/or 12/31/2007.
7. Approval of revised salary schedule
1. Amended Early Voting sites for the March 4, 2008 Primary Election
2. Elections Services Agreement between the County of Hidalgo and the Republican Party for their March 4, 2008 Primary
3. Elections Services Agreement (leasing of voting equipment) between the County of Hidalgo and the Republican Party for their March 4, 2008 Primary
4. Elections Services Agreement between the County of Hidalgo and the Democratic Party for their March 4, 2008 Primary
5. Elections Services Agreement (leasing of voting equipment) between the County of Hidalgo and the Democratic Party for their March 4, 2008 Primary
6. Extend three (3) temporary full time Data Processor positions for voter registration, slots #130-001-T042, T043, T044, employment not to exceed six (6) months and/or 12/31/2007.
7. Approval of revised salary schedule
10.
Head Start Program - Teresa Flores:
A.
Recognition of Blue Ribbon Centers
B.
National Head Start System (NRS) Reports:
1. Head Start National Reporting System: 2006-2007 Program Report
2. Head Start National Reporting System: Social Emotional Development Rating
1. Head Start National Reporting System: 2006-2007 Program Report
2. Head Start National Reporting System: Social Emotional Development Rating
C.
Discussion, consideration, and approval of 2007 Budget Realignment in order to reallocate estimated balance to equipment and supplies line items.
D.
Discussion/Approval to Amend Program Calendar for Program Year 2007-2008.
E.
Discussion/Approval of Financial Reports - September and October
F.
Discussion, consideration, and approval to enter into a thirty-six (36) month Lease Agreement with Toshiba through Hidalgo County's membership/participation in the Texas Association of School Boards (TASB) Buyboard's awarded vendor, Office Communication System (OCS) for two (2) copiers.
G.
Discussion/Approval to Reassign Support Service Assistants to Report to Center Managers.
11.
Right of Way - Joe Pena:
A.
Discussion, consideration, and approval to set classifications for County Roads.
12.
Pct. #1 - Comm. Handy:
A.
Precinct No. 1- R&B
1. Discussion, consideration and approval to create two (2) temporary full-time Heavy Equipment Operator II positions, slot no.'s 121-005-T068 and -T069 at $12.80 per hour/ $26,624.00 per year and one temporary full-time Maintenance I position, slot no. 121-005-T070 at $9.92 per hour/ $20,634.00 per year. Position not to exceed six months and/or 12/31/2007.
2. Approval of revised salary schedule
1. Discussion, consideration and approval to create two (2) temporary full-time Heavy Equipment Operator II positions, slot no.'s 121-005-T068 and -T069 at $12.80 per hour/ $26,624.00 per year and one temporary full-time Maintenance I position, slot no. 121-005-T070 at $9.92 per hour/ $20,634.00 per year. Position not to exceed six months and/or 12/31/2007.
2. Approval of revised salary schedule
13.
Precinct #2 - Comm. Palacios:
A.
Approval of 2007 interdepartmental transfer from Precinct #2 P/U Rd.- Owassa Rd. and Lawn Care to Tower Road (Moore - Balli) Right-of-Way in the amount of $7,500.00.
B.
Authorization for surveys, title reports, appraisals and acquisition of land for the proposed Hidalgo County Precinct No. 2 Office located north on Hall Acres Road approximately .5 miles west of US 281.
14.
Precinct #4 - Comm. Garza:
A.
Request authorization to name county dedicated road within Hidalgo County Pct. #4 as follows:
Eunice Garcia Dr.
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and approval including, but not limited to, the following:
A) Status of contract negotiations with the number one (1) ranked architectural firm for the design and construction of sub-stations for Hidalgo County;
B) Clarifications and/or direction by CC on the construction budget under the proceeds from the 2006 series-certificates of obligation to apply solely to the brick and mortar, architectural & engineering and infrastructure f-f & e for one (1) and/or two (2) sub-stations with construction of said facilities to be simultaneous or staggered;
C) Other related issues.
A) Status of contract negotiations with the number one (1) ranked architectural firm for the design and construction of sub-stations for Hidalgo County;
B) Clarifications and/or direction by CC on the construction budget under the proceeds from the 2006 series-certificates of obligation to apply solely to the brick and mortar, architectural & engineering and infrastructure f-f & e for one (1) and/or two (2) sub-stations with construction of said facilities to be simultaneous or staggered;
C) Other related issues.
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
7.
A. Requesting authority to advertise for: "Hidalgo County-Construction of Headstart Central Kitchen-RFB". (2007-159C-12-12-MSS) with plans and specifications developed and drafted (with Head Start Program mgmt. staff) through project architect ROFA Architects); and, if applicable;
B. Approval of plans and specifications for: Hidalgo County-Construction of Headstart Central Kitchen as submitted by project architect-ROFA Architects
B. Approval of plans and specifications for: Hidalgo County-Construction of Headstart Central Kitchen as submitted by project architect-ROFA Architects
8.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Delta Specialties Signs and Supplies.
9.
Requesting authority to purchase from PJ Technologies, Inc., Goverlan Remote Administrative Software in the amount of $6,108.00 for requisition #120946 obtained through solicited quotes.
10.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Uniforms of Texas.
11.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term with Cameron Land & Cattle, Inc. for Tire Disposal Services.
12.
A. Presentation for discussion, consideration, and action in connection with the sole response received for (RFP NO: 2007-222-11-14-VYG-Hidalgo County-Property and Casualty Insurance Policies for the purposes of ranking as "qualified" and meeting all requirements for the purposes awarding and proceeding forward with the proposal process;
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer including any best and final offers in order to finalize a contract for CC consideration and action.
B. Requesting authority for Purchasing Department to enter into negotiations with qualified proposer including any best and final offers in order to finalize a contract for CC consideration and action.
13.
Requesting approval of ratification of the publication of an advertisement for: RFP NO: 2007-445-12-05-VYG-HIDALGO COUNTY-EXCESS WORKERS' COMPENSATION INSURANCE PROJECT", in as much no proposals were received on acceptance date of Wednesday, November 14, 2007 and time constraints required Hidalgo County Purchasing Agent to proceed with said publication.
14.
Approval of Request for Application No. 14 (retainage) in the amount of $153,952.44 from Joe Williamson Construction Co., awarded contractor for the, "New Administration Building," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects Inc., with authority for payment to be issued and released by County Treasurer after submission of all required documentation with review and processing procedures by the Hidalgo County Auditor's Office.
15.
Presentation of report by staff attending (on 11-12 & 13-07 in San Antonio, Texas to observe, monitor and witness) the "interview" portion (hosted & conducted by County's health benefits consultant) of the procurement process by the submitting participants to Hidalgo County's RFP for: Third Party Administration, Individual Stop Loss and Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental Death and Dismemberment Project - No. 2007-126-10-17-VYG;
B.
Buildings & Grounds:
1.
Presentation for discussion, consideration and approval to award proposal received (through Hidalgo County's membership/participation with state, cooperative purchasing programs or interlocals fpr awarded job order contractors or contractor services to Herrera & Hunt Inc. for the provision of all labor, materials and related accessories/appurtenances to include but not limited to the installation of industrial shelving for: "Remodeling/Renovations to Hidalgo County owned property, fka, Roberts Chevrolet Building to be used for storage and records mangement purposes by County Clerks Office in an amount not to exceed ------
$84,172.00
Alternate for installation of industrial Shelves: $ 3,780.00
Total Amount: $ 87,952.00
Alternate for installation of industrial Shelves: $ 3,780.00
Total Amount: $ 87,952.00
C.
Prct. 1
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322371 in the amount of $ 27,662.40 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-06-145-03-06 (PO # 569911) for FM 88 ROW Mile 12 Road North to FM 1925
D.
Prct. 2
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment:
from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, "McColl Rd II & III; Val-Mex Drive" with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks. C-03-167-06-03;C-07-358-09-04;C-06-251-08-15;C-05-229-06-21
|
Invoice No.
|
Amount
|
Description
|
| 2253 | $18,656.90 | McColl Rd II-Dicker Rd to Orangewood Rd |
| 2372 | $23,798.80 | Val-Mex Drive |
| 2374 | $18,859.82 | McColl Rd II-Dicker-Orangewood |
| 2375 | $1,326.34 | McColl Rd III-Military Rd. to Irrigation Ditch |
| 2380 | $47,086.62 | McColl Rd II-Dicker Rd to Orangewood Rd |
from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, "McColl Rd II & III; Val-Mex Drive" with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks. C-03-167-06-03;C-07-358-09-04;C-06-251-08-15;C-05-229-06-21
E.
Prct. 4
1.
Presentation of bids received for the purposes of award for the "Construction of Precinct No. 4 Offices -Utilities Improvements" to lowest responsible bidder meeting all specifications as recommended by project engineer Quintanilla, Headley & Associates, Inc. (Bid No. 2007-033G-11-07-MSS)
F.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
G.
Colonia Access Program Pct. 3
1.
Presentation for discussion, consideration and action on a recommendation by project engineer Javier Hinojosa Engineering to award to the lowest bidder meeting all specifications for bid No CAP-07-025-11-07-LRM Paving & Drainage Construction for Hilda & La Palma Subdivisions and approval of contract subject to legal review and TXDOT approval.
H.
Juvenile Probation
1.
Requesting ratification of extension of bid opening date, as requested by the Juvenile Probation Department, from Wednesday, November 21, 2007, to new bid opening date of Wednesday, November 28, 2007 (as authorized under Tx local gov't. code chapter/section 262.026 (a) for RFQ NO: 2007-422-11-21-VYG-Independent Audit Services in order to permit the timely submission of Statements of Qualifications by participating professionals.
16.
Budget & Management - Valde Guerra:
A.
Approval to authorize comp-time for Health Insurance Staff not to exceed sixty (60) hours
B.
Approval to authorize withdrawal of 457 Plan for employee #74152 due to hardship
C.
Approval of 2008 Proposed Holidays
D.
1. Discussion and approval to accept settlement agreement with Allstate Insurance Agency for $3,717.38 to settle auto accident with County vehicle (Sheriff Dept.).
2. Approval to authorize Judge J.D. Salinas to sign Power of Attorney form for title purposes to Allstate Insurance Agency.
2. Approval to authorize Judge J.D. Salinas to sign Power of Attorney form for title purposes to Allstate Insurance Agency.
E.
Fund 2202- Workers' Compensation Self-Insured
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 58,848.26 for the period of 10/16-31/2007 and requesting approval of wire transfer.
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 58,848.26 for the period of 10/16-31/2007 and requesting approval of wire transfer.
F.
Discussion on 3rd Quarter Survey Reports for Workers Compensation.
G.
Approval of 2007 interdepartmental transfer for Precinct 1 Colonia Access Program from RC BABB #2 to RC BABB #3 in the amount of $5,419.00.
H.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to Elections Department (1100) in the total amount of $133,313.94.
I.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to Autopsies - Autopsy Services (1100) in the amount of $60,000.00.
J.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to General Government Buildings - Electricity in the amount of $200,000.00.
K.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to General Litigation - Legal & Expert Witness (1100) in the amount of $50,000.00.
L.
Approval of 2007 appropriation of funds for the Court Reporter Fund (1239) in the amount of $40,000.00 to fund court reporter services.
M.
1. Discussion, consideration, and approval of Contractual Agreement for Right of Way Procurement -Local Government for the right of way acquisition for FM 907 from Business 83 to Rancho Blanco Road (ROW CSJ: 1586-01-051);
2. Authority for County Judge to sign the required documents-Contractual Agreement for Right of Way Procurement -Local Government.
2. Authority for County Judge to sign the required documents-Contractual Agreement for Right of Way Procurement -Local Government.
N.
Constable Pct. #1:
Discussion, consideration, and approval to enter into a Non-Binding Grant Contingency Agreement between PostInk Technology, L.P. and Hidalgo County Constable Pct. 1 in order for Post-Ink Technology, L.P. to write (draft) any applicable grant application for the Copsync software on behalf of the Constable Pct. 1 office.
Discussion, consideration, and approval to enter into a Non-Binding Grant Contingency Agreement between PostInk Technology, L.P. and Hidalgo County Constable Pct. 1 in order for Post-Ink Technology, L.P. to write (draft) any applicable grant application for the Copsync software on behalf of the Constable Pct. 1 office.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
18.
Open Session:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn