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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS MAY 16, 2023 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -90801
Election Administration - Raul E. Sesin, P.E., C.F.M
A. Consideration and approval of an order canvassing returns and declaring results of bond election.
A. Consideration and approval of an order canvassing returns and declaring results of bond election.
B.
AI -90890
Possible action to approve a contract for election services with the Hidalgo County Elections Department through Hidalgo County, subject to final legal review.
C.
AI -90889
Discussion and update on HCDD1 2023 Hurricane Preparedness day.
D.
AI -90892
Requesting approval to assign 24 hour possession of District vehicles to District Maintenance & Operations Director and Supervisors during the 2023 Hurricane Season.
E.
AI -90854
Requesting approval to accept an updated Lease Agreement with Carson Map Company, Inc., as it relates to the online database and research of plats and plat books, with an automatic annual renewal, including the authority of the General Manager or his designee to execute the agreement. (Subject to compliance with HB1295)
F.
AI -90883
Requesting authority to advertise and approval of the RFB packet (i.e., legal notice, specifications, draft contract etc.) for Hidalgo County Drainage District No. 1, for Sale and Removal of Fill Dirt for approximate 500,000 cubic yards for ''Mission Inlet Drainage Improvements Project (Section C & F -Balboa Estates Area Drainage Improvements)'', RFB No. HCDD1-23-029-06-07-ESZ ; including the re-advertisement of project in the event bids are rejected, or no bids are received & project is still required.
G.
AI -90876
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Chapter 262.024 (7d) (11) an item that can be obtained from only one source, including captive replacement parts or components for equipment and vehicle repairs.
2. Approval of "Sole Source Declaration" for Xylem Dewatering Solutions Inc., for the purchase of Preventative Maintenance Services on Godwin Equipment for one year in the total amount of $22,350.00, and thereafter, annually for as long as HCDD1 possess the equipment with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
2. Approval of "Sole Source Declaration" for Xylem Dewatering Solutions Inc., for the purchase of Preventative Maintenance Services on Godwin Equipment for one year in the total amount of $22,350.00, and thereafter, annually for as long as HCDD1 possess the equipment with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
H.
AI -90886
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service;
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with Izaguirre Engineering Group, LLC. for the "West Main Drain Drainage Improvement Project - Inspiration to SH 107 & Western Limits of Conway".
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with Izaguirre Engineering Group, LLC. for the "West Main Drain Drainage Improvement Project - Inspiration to SH 107 & Western Limits of Conway".
I.
AI -90771
1. Requesting acceptance and approval of the final negotiated Professional Engineering Services Agreement (C-HCDD1-23-025-05-16) with B2Z Engineering, LLC. in connection to the "North Main Drain Expansion (Canton to 17 1/2), TDEM Project" as approved for negotiations on 08/18/2022, AI-87052 (subject to final legal review and compliance with HB1295).
2. Pursuant to the approval of the Professional Engineering Services Agreement (C-HCDD1-23-025-05-16) with B2Z Engineering, LLC., requesting approval of Work Authorization No. 1 in the amount of $116,251.10 to provide Project Management & Construction Material Testing Services for the "North Main Drain Expansion (Canton to 17 1/2), TDEM Project".
2. Pursuant to the approval of the Professional Engineering Services Agreement (C-HCDD1-23-025-05-16) with B2Z Engineering, LLC., requesting approval of Work Authorization No. 1 in the amount of $116,251.10 to provide Project Management & Construction Material Testing Services for the "North Main Drain Expansion (Canton to 17 1/2), TDEM Project".
J.
AI -90895
Requesting approval of the Supplemental Agreement No. 6 to the Professional Engineering Service Contract with Halff Associates, Inc., (C-HCDD1-21-003-05-18), in relation to the ''Region 15 Lower Rio Grande Regional Flood Planning Group (RFPG)", to amend the service period (Article 3 -Period of Service) to December 31, 2023, (Subject to final legal review and compliance with HB-1295).
6.
2018 Bond Referendum Projects:
A.
AI -90880
Requesting authority to advertise and approval of the RFB packet (i.e., legal notice, specifications, draft contract etc.) for Hidalgo County Drainage District No. 1, for "Jackson Rd. Drain Phase II -2018 Bond Referendum Project No. 16'', RFB No. HCDD1-23-026-05-16 ESZ, including the re-advertisement of project in the event bids are rejected, or no bids are received & project is still required.
B.
AI -90893
1. Requesting approval of Supplemental Agreement No. 4 to the Professional Engineering Services Contract (C-HCDD1-19-010-03-26), with B2Z Engineering, LLC, for the project "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25", to reflect a revised ''Exhibit D"-Work Schedule, with an extended termination date of October 1, 2023, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 4 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-010-03-26), with B2Z Engineering, LLC, for the project: "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" to reflect a revised termination date of October 1, 2023, (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 4 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-010-03-26), with B2Z Engineering, LLC, for the project: "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" to reflect a revised termination date of October 1, 2023, (subject Legal review and compliance with HB1295).
C.
AI -90864
Requesting approval of closing documents for Parcel 34-6 as it relates to Project 34 of the 2018 Drainage Bond Program - South Lateral Drain Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
D.
AI -90894
1. Requesting approval of closing documents for Parcel 23-12 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of closing documents for Parcel 23-30 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
3. Requesting approval of closing documents for Parcel 23-31 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
4. Requesting approval of closing documents for Parcel 23-56 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of closing documents for Parcel 23-30 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
3. Requesting approval of closing documents for Parcel 23-31 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
4. Requesting approval of closing documents for Parcel 23-56 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
E.
AI -90879
East Mercedes - Budget 510
1. Approval of Application for Payment No. 2 in the amount of $320,167.89 from RBM Contractors pertaining to Construction Contract C-HCDD1-22-051-01-17 East Mercedes. Project Engineer: HCDD1 Yvette Barrera, PE, CFM PO#647299
Mission McAllen Rado Phase I - Budget 525
2. Approval of Application for Payment No. 9 in the amount of $112,606.02 from Gonzalez Engineering pertaining to Construction Contract C-HCDD1-21-023-07-27 Mission McAllen Rado Phase I. Project Engineer: B2Z Engineering PO#642887
Mission McAllen Rado Phase II - Budget 525
3. Approval of Application for Payment No. 3 in the amount of $17,374.50 from Texas Cordia Construction, LLC pertaining to Construction Contract C-HCDD1-22-003-02-22 Mission McAllen Rado Phase II. Project Engineer B2Z Engineering PO#645638
4. Approval of Application for Payment No. 4 in the amount of $56,801.45 from Texas Cordia Construction, LLC pertaining to Construction Contract C-HCDD1-22-003-02-22 Mission McAllen Rado Phase II. Project Engineer B2Z Engineering PO#645638
Mission Lateral Budget - 526
5. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Saenz Brothers Construction, LLC pertaining to Construction Contract C-HCDD1-21-027-07-27 Mission Lateral Phase III. Project Engineer: L&G Engineering
6. Approval of Application for Payment No. Retainage & Interest in the amount $267,563.44 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-21-027-07-27
South I Rd Detention (West Side) - Budget 533
7. Approval of Application for Payment No. 5 in the amount of $74,875.75 from IOC Company pertaining to Construction Contract C-HCDD1-22-028-07-12 South I Rd Detention (West Side). Project Engineer: B2Z Engineer PO#646281
South Lateral Drain Structure - Budget 534
8. Approval of Application for Payment No. 1 in the amount of $75,570.30 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-033-07-12 South Lateral Drain Structure. Project Engineer: HCDD1 Yvette Barrera, PE, CFM PO#646381
1. Approval of Application for Payment No. 2 in the amount of $320,167.89 from RBM Contractors pertaining to Construction Contract C-HCDD1-22-051-01-17 East Mercedes. Project Engineer: HCDD1 Yvette Barrera, PE, CFM PO#647299
Mission McAllen Rado Phase I - Budget 525
2. Approval of Application for Payment No. 9 in the amount of $112,606.02 from Gonzalez Engineering pertaining to Construction Contract C-HCDD1-21-023-07-27 Mission McAllen Rado Phase I. Project Engineer: B2Z Engineering PO#642887
Mission McAllen Rado Phase II - Budget 525
3. Approval of Application for Payment No. 3 in the amount of $17,374.50 from Texas Cordia Construction, LLC pertaining to Construction Contract C-HCDD1-22-003-02-22 Mission McAllen Rado Phase II. Project Engineer B2Z Engineering PO#645638
4. Approval of Application for Payment No. 4 in the amount of $56,801.45 from Texas Cordia Construction, LLC pertaining to Construction Contract C-HCDD1-22-003-02-22 Mission McAllen Rado Phase II. Project Engineer B2Z Engineering PO#645638
Mission Lateral Budget - 526
5. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Saenz Brothers Construction, LLC pertaining to Construction Contract C-HCDD1-21-027-07-27 Mission Lateral Phase III. Project Engineer: L&G Engineering
6. Approval of Application for Payment No. Retainage & Interest in the amount $267,563.44 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-21-027-07-27
South I Rd Detention (West Side) - Budget 533
7. Approval of Application for Payment No. 5 in the amount of $74,875.75 from IOC Company pertaining to Construction Contract C-HCDD1-22-028-07-12 South I Rd Detention (West Side). Project Engineer: B2Z Engineer PO#646281
South Lateral Drain Structure - Budget 534
8. Approval of Application for Payment No. 1 in the amount of $75,570.30 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-033-07-12 South Lateral Drain Structure. Project Engineer: HCDD1 Yvette Barrera, PE, CFM PO#646381
F.
AI -90799
South Lateral Drain - Budget 534
Requesting approval to issue payments on award to three (3) special commissioners in the amount of $2,500 each pertaining to condemnation proceedings for Cause No, CCD-0703-I Parcel #E1 -Violeta Perez
Requesting approval to issue payments on award to three (3) special commissioners in the amount of $2,500 each pertaining to condemnation proceedings for Cause No, CCD-0703-I Parcel #E1 -Violeta Perez
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -90882
Reconstruction Main Floodwater Channel Weir 4 - Budget 375
Approval of Application for Payment No. 2 in the amount of $140,071.42 from Clore Equipment, LLC pertaining to Construction Contract No. C-HCDD1-22-030-07-12 Reconstruction Main Flood Water Channel Weir 4. Project Engineer: International Consulting Engineers PO#646926
Approval of Application for Payment No. 2 in the amount of $140,071.42 from Clore Equipment, LLC pertaining to Construction Contract No. C-HCDD1-22-030-07-12 Reconstruction Main Flood Water Channel Weir 4. Project Engineer: International Consulting Engineers PO#646926
8.
Right of Way Acquisitions:
A.
AI -90752
Requesting approval of closing documents for Parcel 7 as it relates to the SH 107 outfall Project and authority for the Chairman of the Board to execute documents, pending final legal review.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn