CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 5, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting authorization and approval to use storage space at the Robert's Chevrolet Warehouse to park the Decon Trailer and other pieces of equipment.
2. Requesting authorization and approval to be issued keys of the facility to the Health Department administration staff to have access to the building in case of an emergency and or to conduct maintenance on the equipment.
2. Requesting authorization and approval to be issued keys of the facility to the Health Department administration staff to have access to the building in case of an emergency and or to conduct maintenance on the equipment.
6.
Urban County - Diana Serna:
A.
1. Approval of Contract Closeout Documents for the 2005 Colonia EDAP Contract No. 725305.
2. Approval of Project Completion Report, Certificate of Expenditures, MBE Report, Real Property Acquisition Report, Certificate of Construction Completion, Final Wage Compliance, Disclosure Report, Contract Completion Survey, Final Public Hearing and Fair Housing Activity Report, list of recipients, and documentation of decommissioned septic tanks for low and moderate beneficiaries.
2. Approval of Project Completion Report, Certificate of Expenditures, MBE Report, Real Property Acquisition Report, Certificate of Construction Completion, Final Wage Compliance, Disclosure Report, Contract Completion Survey, Final Public Hearing and Fair Housing Activity Report, list of recipients, and documentation of decommissioned septic tanks for low and moderate beneficiaries.
B.
Requesting approval of Performance Statement and Contract Budget Modification #2 to the Office of Rural Community Affairs (ORCA) 2006 Colonia EDAP Contract Grant #726155.
C.
The Urban County Program is requesting approval and award of the best and final negotiated contract with Sigler Winston, Greenwood & Associates, (the highest ranked firm) in the amount of $20,000.00 for professional engineering services, in connection with a Pct. 1 Water / Sewer Improvements Project utilizing Year 20 (2007) funds.
D.
Requesting approval to cancel application for Carmen Rodriguez, at the request of homeowner.
E.
The Urban County Program is requesting approval of the final negotiated Materials Testing Services contract with Raba-Kistner Consultants, Inc., in the amount of $2,399.38 utilizing Year 17 (2004) & Year 18 (2005) Urban County Program Street Improvement funds in the City of Palmview as previously authorized for negotiations by Commissioners' Court on 11-27-2007.
F.
Hidalgo County Precinct No.3 is requesting authority to purchase a pumper/rescue unit with rescue equipment through Hidalgo County's membership and participation with TASB (BuyBoard) awarded vendor Siddons Fire Apparatus in the amount not to exceed $460,000.00, which includes delivery and co-op fees.
G.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of two (2) units in the Countywide area in the amount of $82,000.00 to Rolando's General Construction and one (1) unit in the City of Alamo in the amount of $47,500.00 to Benchmark Construction.
7.
Office of the County Judge:
A.
Discussion, Consideration and Action to approve the proposed non-radioactive hazardous material route designation as prepared for the Hidalgo County Metropolitan Planning Organization by Chemical Response & Remediation Contractors Inc.
B.
Resolution for the Commissioners' Court of Hidalgo County and the Undersigned Respective Municipalities Within Hidalgo County; authorizing the construction & rehabilitation of flood control levees with respect to alternative approaches for securing the United States-Mexican border.
8.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval:
a. Eduardo's No. 5 Subdivision - Pct. 3 (Aniceto Izaguirre)(Bentsen Palm Dr. & Mile 10 Rd)
b. Eduardo's No. 6 Subdivision - Pct. 3 (Aniceto Izaguirre)(Bentsen Palm Dr. & Mile 10 Rd)
2. Final Approval:
a. Promesa Heights Subdivision - Pct. 4 (Jose Villarreal)(Valverde Rd & Roosevelt Rd)
b. Aguinaga Subdivision - Pct. 4 (Encarnacion Aguinaga)(Monte Cristo Rd & Jackson Rd)
3. Final Approval with Financial Guarantee:
a. C & F Subdivision - Pct. 3 (Fernando Perez)(Goodwin Rd & Mile 3 North Rd)
4. Release of Letter of Credit:
a. Pueblo de Palmas Ph. 8 Subdivision - Pct. 3 (Gary Frisby)
a. Eduardo's No. 5 Subdivision - Pct. 3 (Aniceto Izaguirre)(Bentsen Palm Dr. & Mile 10 Rd)
b. Eduardo's No. 6 Subdivision - Pct. 3 (Aniceto Izaguirre)(Bentsen Palm Dr. & Mile 10 Rd)
2. Final Approval:
a. Promesa Heights Subdivision - Pct. 4 (Jose Villarreal)(Valverde Rd & Roosevelt Rd)
b. Aguinaga Subdivision - Pct. 4 (Encarnacion Aguinaga)(Monte Cristo Rd & Jackson Rd)
3. Final Approval with Financial Guarantee:
a. C & F Subdivision - Pct. 3 (Fernando Perez)(Goodwin Rd & Mile 3 North Rd)
4. Release of Letter of Credit:
a. Pueblo de Palmas Ph. 8 Subdivision - Pct. 3 (Gary Frisby)
9.
Elections Administration - Teresa Navarro:
A.
1. Discussion, consideration and approval to create three (3) temporary full time Data Processor positions, slots 130-001-T023, -T024 and -T025 and set salary at $8.00 per hour, not to exceed six (6) months and or 12/31/2008.
2. Approval of 2008 revised salary schedule
2. Approval of 2008 revised salary schedule
B.
Discussion, approval and possible action on the following, but not limited to:
Request Auditor issue check amount of $55,000.00 from Acct. #7-1100-414-00-130-001-0-535 (postage) to U.S. Postmaster to cover expenses for the 2007 Mailout of Voter Registration Certificates (Permit #48)
Request Auditor issue check amount of $55,000.00 from Acct. #7-1100-414-00-130-001-0-535 (postage) to U.S. Postmaster to cover expenses for the 2007 Mailout of Voter Registration Certificates (Permit #48)
10.
County Treasurer - Norma Garcia:
A.
Discussion, consideration, and action to adopt Hidalgo County Investment Policy.
11.
Head Start Program - Teresa Flores:
A.
Discussion/Approval on Request to Purchase One-Hundred Fifty-Nine (159) Palm Pilots through Hidalgo County's Membership/Participation with the Texas Association of School Boards (TASB) Buyboard's Awarded Vendor, Staples
B.
Discussion, consideration, and approval of request to purchase classroom supplies through Hidalgo County's membership/participation in the Texas Association of School Boards (TASB) Buyboard's Awarded Vendor, National Educational Systems, Inc. (NES) for the total amount of $190,197.04.
C.
Discussion/Approval on Request to Purchase Two (2) 2008 Chevrolet 1500 Extended Cab Pick-up Trucks for a Total Cost of $39,052.00, and Two (2) 2008 Chevrolet Express Cargo Vans for a Total Cost of $39,052.00 through the Hidalgo County's Membership/Participation with the Texas Procurement and Support Services (TPASS) Awarded Vendor, Baby Jack II Automotive LTD for a Grand Total of $71,016.00 (Including Delivery)
D.
Discussion/Approval on Request to Purchase One-Hundred Eleven (111) Dell Computers through Hidalgo County's Membership/Participation in the (TFC) Texas Facilities Commission DIR Awarded Vendor, Dell Marketing LP for the Total Amount of $78,775.38
E.
Discussion/Approval on Request to Purchase Surveillance Camera Systems for all Head Start Locations through Hidalgo County's Membership/Participation in the Texas Procurement and Support Services TXMAS Contract Awarded Vendor, Simplex Grinnell, LP for a Total Amount of $369,904.00
12.
Right of Way - Joe Pena:
A.
Presentation for approval and execution Order Closing Abandoning and Vacating 3.0633 acres of roadway being an unopen county road out of Santa Cruz Gardens Unit No. 2, Hidalgo County, Texas.
B.
Presentation for approval and execution Order Closing Abandoning and Vacating a 60 x 486.6 strip of land out of Ramseyer Gardens Subdivision, Hidalgo County, Texas.
13.
Precinct #1 - Comm. Handy:
A.
1. Approval of Chapter 381 Economic Development Agreement between Hidalgo County and HEB Grocery Company, L.P.
2. Approval of Master Economic Development Agreement between the City of Weslaco, Texas, Hidalgo County, Texas and HEB Grocery, L.P.
2. Approval of Master Economic Development Agreement between the City of Weslaco, Texas, Hidalgo County, Texas and HEB Grocery, L.P.
14.
Precinct #2 - Comm. Palacios:
A.
Approval of 2007 interdepartmental transfer from Precinct #2 Owassa Road Project (Jackson-R. Longoria) - Roads to Tower Road Project (Moore-Balli) Right-of-Way in the amount of $5,000.00
15.
Precinct #3 - Comm. Flores:
A.
Approval to appoint board member in order to fill vacancy to the Regional Mobility Authority (RMA)
B.
Road & Bridge
1. Discussion, consideration and approval of budgeted salary increase for slot no. 123-005-0052 by $1,500.00 due to additional duties effective next full pay period, 12/10/2007.
2. Approval of revised salary schedule
Sanitation
1. Approval of budgeted salary increase for slot no.'s 123-001-0006 and no. 123-001-0017 by $1,500.00 each due to additional duties effective next full pay period, 12/10/2007.
2. Approval of revised salary schedule.
1. Discussion, consideration and approval of budgeted salary increase for slot no. 123-005-0052 by $1,500.00 due to additional duties effective next full pay period, 12/10/2007.
2. Approval of revised salary schedule
Sanitation
1. Approval of budgeted salary increase for slot no.'s 123-001-0006 and no. 123-001-0017 by $1,500.00 each due to additional duties effective next full pay period, 12/10/2007.
2. Approval of revised salary schedule.
16.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
A. Presentation for discussion, consideration, and action of the evaluation grid of the responses received for RFP: 2007-224-11-14-VYG-Hidalgo County-Quality Claims Administration Services For Worker's Compensation", for the purposes of ranking by Commissioners Court in order to proceed forward with the RFP negotiation portion of the procurement process;
1)_______________________________________; and 2)_______________________________________;
B. Requesting authority for Purchasing Department to enter into final negotiations (including best and final offers) with the number one ranked proposer/vendor for: Hidalgo County-Quality Claims Administration Services for Worker's Compensation.
1)_______________________________________; and 2)_______________________________________;
B. Requesting authority for Purchasing Department to enter into final negotiations (including best and final offers) with the number one ranked proposer/vendor for: Hidalgo County-Quality Claims Administration Services for Worker's Compensation.
7.
Requesting approval to exercise the sixty (60) days (as provided in current contract) with Arguindegui Oil Company while procurement process is completed.
8.
Presentation for consideration, discussion and approval of proposal received from Tandus US Inc. through our participation/membership with TXMAS 5-721A060A for the provision of labor and materials as attached hereto for approximately 60 s/y of commercial carpet "color #23003 to be installed at the 13th Court of Appeals Judge Dori Contreras Garza chambers to include but not limited to floor prep. cove base installation and any other accessories/appurtenances as related to complete project #07-434 in an amount not to exceed $3,384.70.
9.
Authority to seek proposals through applicable job order contractors and/or other awarded construction services contractors through the County's membership/participation with state, cooperative purchasing programs or interlocals for: Construction of four (4) pedestrian access ramps to comply with ADA requirements for the New Administration Building;
10.
Pursuant to provisions of the contract (Article 4), presentation for discussion, consideration acceptance and approval of the "Review and Assessment Status Report" for the GIS-Architectural and System Design Project placed on Commissioners' Court delivered and summarized to CC by contracted engineeer S & B Infrastructure on July 24, 2007 (with no formal action taken to accept and approved said report).
11.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $ 19,000.00) with L & G Consulting Engineers Inc. d/b/a L & G Engineering to provide engineering services to the County of Hidalgo in connection with Contract No. C-07-400-11-06 for the "Turnkey Solution for the Demolition an Removal of Structures and Below Ground Tanks and Related Equipment (located at 201 and 207 North Closner Street in, Edinburg, Texas)"
12.
Option 1
A. Presentation for discussion, consideration, acceptance and approval of the report by Alamo Insurance Group, (Hidalgo County Health Insurance Consultant) on the negotiations (including best and final offers pricing) with the number one ranked provider(s) Blue Cross and Blue Shield of Texas (BCBSTX) and ING Employee Benefits for RFP "Third Party Administration, Individual Stop Loss, Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental and Dismemberment Project-No.: 2007-126-10-17VYG;
B. Recommending award of proposals and approval of final negotiated contracts with the number one ranked providers Blue Cross Blue Shield of Texas (BCBSTX) and ING Employee Benefits for RFP "Third Party Administration, Individual Stop Loss, Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental and Dismemberment Project-No.: 2007-126-10-17VYG;
or, if applicable;
Option 2
A. Authority to cease negotiations with the number one ranked firms of: Blue Cross Blue Shield of Texas and ING Employee Benefits for RFP "Third Party Administration, Individual Stop Loss, Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental and Dismemberment Project"; and, if applicable;
B. Authority to for consultant, Alamo Insurance, to commence negotiations with the second ranked firm, Aetna Insurance for RFP: "Third Party Administration, Individual Stop Loss, Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental and Dismemberment Project".
A. Presentation for discussion, consideration, acceptance and approval of the report by Alamo Insurance Group, (Hidalgo County Health Insurance Consultant) on the negotiations (including best and final offers pricing) with the number one ranked provider(s) Blue Cross and Blue Shield of Texas (BCBSTX) and ING Employee Benefits for RFP "Third Party Administration, Individual Stop Loss, Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental and Dismemberment Project-No.: 2007-126-10-17VYG;
B. Recommending award of proposals and approval of final negotiated contracts with the number one ranked providers Blue Cross Blue Shield of Texas (BCBSTX) and ING Employee Benefits for RFP "Third Party Administration, Individual Stop Loss, Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental and Dismemberment Project-No.: 2007-126-10-17VYG;
or, if applicable;
Option 2
A. Authority to cease negotiations with the number one ranked firms of: Blue Cross Blue Shield of Texas and ING Employee Benefits for RFP "Third Party Administration, Individual Stop Loss, Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental and Dismemberment Project"; and, if applicable;
B. Authority to for consultant, Alamo Insurance, to commence negotiations with the second ranked firm, Aetna Insurance for RFP: "Third Party Administration, Individual Stop Loss, Aggregate Stop Loss for Self-Funded Medical Plan, Group Term Life and Accidental and Dismemberment Project".
13.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) for Pipes (Reinforced Concret, Polyethylene, Heavy Wall Concrete Corrugated PVC, Storm Sewer Pipes, Rubber Gasket Joint Concrete Pipes) and Additional Miscellaneous Items with,
a. Varmicon Industries
b. National Water Works, Inc.
c. Rio Valley Pipe, LTD
a. Varmicon Industries
b. National Water Works, Inc.
c. Rio Valley Pipe, LTD
14.
A. Presentation for discussion, consideration and action to award sole RFP response received through Montalvo Insurance Agency (qualified by Commissioners' Court to proceed to finalize negotiations including best and final offer on 11/20/07) for: Hidalgo County's RFP NO: 2007-222-11-14-VYG-Property and Casualty Insurance Policies Project;
B. Requesting approval to purchase the insurance coverages for Hidalgo County's RFP NO: 2007-222-11-14-VYG-Property and Casualty Insurance Policies as described in the "Premium Summary" as submitted by and through Montalvo Insurance Agency.
B. Requesting approval to purchase the insurance coverages for Hidalgo County's RFP NO: 2007-222-11-14-VYG-Property and Casualty Insurance Policies as described in the "Premium Summary" as submitted by and through Montalvo Insurance Agency.
15.
Recommending bid award to bidder meeting all specifications, requirements, term and conditions with approval of contract (subject to legal review) for "Rental of Industrial Uniforms" for Bid No. 2007-130-11-07-otm
16.
Requesting authority to exercise the additional sixty (60) day extension as provided in current contract for "Off-Premises, Records Management, Pick Up Retrieval & Delivery Services" so as to permit the completion of the procurement process: Bid No. 2007-179-10-31
17.
Approval of Request for Application No. 14 (retainage) in the amount of $103,952.44 from Joe Williamson Construction Co., awarded contractor for the, "New Administration Building," and as certified for payment by project architect, Rike Ogden Figueroa Allex Architects Inc., with authority for payment to be issued and released by County Treasurer after submission of all required documentation with review and processing procedures by the Hidalgo County Auditor's Office.
18.
A. Pursuant to article 34 of current inter-local agreement between Hidalgo County (Pct. 2) and Texas A & M University System requesting approval to extend for an additional five (5) year term;
B. Requesting approval to continue to designate the community resource centers in both Precincts 1 & 4 as locations to provide a variety of services to help improve the self-sufficiency, health and well-being of the residents of the colonias in the areas of Progreso, Texas and those residents in the colonias areas of San Carlos, Texas respectively;
C. Requesting authority to advertise a Request for Proposals for: Center Director Services for the Community Resource Centers in Precincts 1 & 4 respectively with scope of services, requirements and qualifications to be developed and drafted by the Purchasing Department and the Precincts.
B. Requesting approval to continue to designate the community resource centers in both Precincts 1 & 4 as locations to provide a variety of services to help improve the self-sufficiency, health and well-being of the residents of the colonias in the areas of Progreso, Texas and those residents in the colonias areas of San Carlos, Texas respectively;
C. Requesting authority to advertise a Request for Proposals for: Center Director Services for the Community Resource Centers in Precincts 1 & 4 respectively with scope of services, requirements and qualifications to be developed and drafted by the Purchasing Department and the Precincts.
19.
A. Presenatation for discussion, consideration and approval of a request by the Hon. Rene Guerra, Hidalgo County District Attorney to permit the use of the county-owned properties located at 201 & 217 N. Closner, Edinburg, Texas as designated/assigned parking areas for the district attorney's staff/personnel until such time as demolition of properties commences;
B. Pursuant to Texas Local Government Code, Section 445.001, PARKING ON COUNTY PROPERTY, requesting approval of an "Order" designating/assigning the county-owned properties located at 201 & 217 N. Closner as parking areas for the District Attorney's Office staff/personnel;
C. Pursuant to Texas Local Government Code, Section 445.001, PARKING ON COUNTY PROPERTY, requesting approval of an "Order" designating/assigning other county-owned properties (to be specified by CC) as parking areas for the District Attorney's Office;
B. Pursuant to Texas Local Government Code, Section 445.001, PARKING ON COUNTY PROPERTY, requesting approval of an "Order" designating/assigning the county-owned properties located at 201 & 217 N. Closner as parking areas for the District Attorney's Office staff/personnel;
C. Pursuant to Texas Local Government Code, Section 445.001, PARKING ON COUNTY PROPERTY, requesting approval of an "Order" designating/assigning other county-owned properties (to be specified by CC) as parking areas for the District Attorney's Office;
B.
Prct. 1
1.
Presentation for discussion, consideration, acceptance and approval of request for payment of Invoice No. 0721 in the amount of $5,000.00 as submitted by Rodriguez Engineering and for County Auditor to process invoice (after review and audit) and for County Treasurer to issue payment in connection with contract #C-06-217-07-18 for various R&B and C.I.P. projects and Work Authorization No. 4 (PO #580185) for Victoria Road (from expressway 83 north to end of asphalt approx. 3.72 miles).
2.
Recommending bid award to the lowest bidder meeting all specifications/requirements (labor only) for: RFB-Road Construction Improvements for three (3) County Roads (Group I)" (recommendation by project engineer, Rodriguez Engineering) and approval of contract (subject to legal review).
3.
Presentation for consideration, discussion, acceptance and approval of Work Authorizations Nos. 101-102-103 in the amounts of $675.00 each from Border Visions Consulting Group, LLC for Consulting Services (Facilitation of Meetings)-Hidalgo County Pct. No. 1, in connection with Contract No. C-06-380-09-05 related to Sunrise Hill & Sunset Hill indoor & outdoor park projects.
C.
Prct. 2
1.
A. Requesting approval of Change Order No. 2 (Increase) in connection with the "Installation of 36-inch Reinforced Concrete Pipe and Misc items for McColl Rd. " in the amount of $456.25 from contracted vendor, McAllen Construction, and as recommended by project engineer, R. Gutierrez Engineering Corp., with authority for County Judge to execute document.
B. Presentation for discussion, consideration, acceptance and approval of Final Payment Application in the amount of $187,039.40 and Payment Application Retainage in the amount of $36,228.13, submitted by McAllen Construction, Inc. and as recommended by project engineer, R. Gutierrez Engineering Corp., for the "Installation of 36-inch Reinforced Concrete Pipe and Misc items for McColl Rd."
B. Presentation for discussion, consideration, acceptance and approval of Final Payment Application in the amount of $187,039.40 and Payment Application Retainage in the amount of $36,228.13, submitted by McAllen Construction, Inc. and as recommended by project engineer, R. Gutierrez Engineering Corp., for the "Installation of 36-inch Reinforced Concrete Pipe and Misc items for McColl Rd."
D.
Prct. 4
1.
Requesting approval of Change Order No. 1 (decrease) in connection with the "Construction of the New Offices for Precinct No. 4" in the amount of $43,700.00 from contracted vendor, CRC Design Consultant, and as recommended by project architect, VA Architecture, with authority for County Judge to execute document.
2.
Approval of Request for Payment No. 6 in the amount of $1,275.85 and Payment No. 7 in the amount of $1,275.85, from V-A Architecture, contracted architect for "New Offices for Hidalgo County Pct. 4." C-07-033-04-17
E.
IT Department:
1.
A. Requesting exception from "Order" by CC on 10-12-07 as to deadline for submission of requisitions for major purchases so as to permit IT to acquire software and user licenses and other computer related peripherals with assurances from department that said software, user licenses and/or other peripherals or services will be acquired, installed, activated and/or completed before 12-31-07;
B. Presentation for discussion, consideration and approval to accept a proposal received through the Lockheed Martin Desktop Solutions, Inc. awarded vendor under our membership/participation in Texas Procurement & Support Services, TXMAS contract #7-700180 for the purchase of software, user licenses, peripherals and services in an amount not to exceed $33,885.10.
B. Presentation for discussion, consideration and approval to accept a proposal received through the Lockheed Martin Desktop Solutions, Inc. awarded vendor under our membership/participation in Texas Procurement & Support Services, TXMAS contract #7-700180 for the purchase of software, user licenses, peripherals and services in an amount not to exceed $33,885.10.
2.
Requesting authority to purchase software, additional user licenses, maintenance & support services through the County's membership/participation with the State of Texas' Dept. of Information Resources-DIR awarded vendor Carahsoft Technology Corporation under DIR-SDD-587 contract through requisition #00122362 in an amount not to exceed $43,117.00
F.
Health & Human Services Dept.
1.
Requesting authorization to reject the sole bid received for the purchase of vehicle(s) inasmuch as submitted pricing is over the projected amount that department budgeted or desires to expend.
G.
WIC
1.
Requesting approval to exercise the sixty (60) days (as provided in current contract) with Laura Salinas for a Rental Lease while completing the procurement process.
H.
Buildings & Grounds
1.
Presentation for consideration, discussion and approval of proposal received from Tandus US Inc. through our participation/membership with TXMAS 5-721A060A for the provision of labor and materials as attached hereto for approximately 60 s/y of commercial carpet "color #61507 to be installed at County Court at Law 1,2 and 4 to include but not limited to floor prep. cove base installation and any other accessories/appurtenances as related to complete project #07-435 in an amount not to exceed $2,607.45.
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
J.
Colonia Access Program Pct. 1
1.
Requesting authority to advertise for Road & Drainage Construction of Barbosa Lopez, High Land, El Monte, Bernal, Dimas #1 and Dimas #3. (B.C.A.P. PROJECTS ROUND II) (Project Carried By: TEDSI Infrastructure Group)
K.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of payment for invoice No 2377 in the amount of $1,354.80 submitted by R. Gutierrez Engineering for the completion of Design Phase and Construction services for Round II Colonias.
L.
Colonia Access Program Pct. 3
1.
Presentation for discussion, consideration, acceptance and approval of Application for Payment No 4 in the amount of $40,482.90, from JM Construction, contracted vendor for La Homa Road North Subdivision submitted by project engineer Javier Hinojosa Engineering. C-CAP-07-009-03-13
2.
Presentation for discussion, consideration, acceptance and approval of payment for invoice No 07107 in the amount of $59,806.37 submitted by Javier Hinojosa Engineering for the completion of Design Phase and Construction services for Round II Colonias.
M.
County Clerk
1.
Requesting authority to purchase shelving for document storage with MSC Industrail Supply Co. through our membership/participation with Texas Procurement and Support Services (TPASS) Procurement Programs TXMAS contract no. TXMAS-3-51V020 in an amount not to exceed $
. (2007423)
17.
Budget & Management - Valde Guerra:
A.
Approval of 2007 interdepartmental transfer from C.O. Pct. #1- Roads (1336, Program 041) to FM 493 Tx 107- Aid to Govt. Agencies (Program 049) in the amount of $1,600,000.00.
B.
Approval of 2007 interdepartmental transfer within the Certificate of Obligation Series 2006 - Buildings & Grounds (1336) in the amount of $100,000.00
C.
Approval of 2007 interdepartmental transfer from County Wide Administration (1100) to Buildings & Grounds (1100) in the amount of $240,000.00.
D.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to Easter Seals RGV - Electricity in the amount of $2,300.00 to fund year end electricity services.
E.
Approval of 2007 interdepartmental transfer from County wide Administration - Contingency to Mailing Services - Contractual Services (1100) in the total amount of $6,200.00.
F.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to DBM - Safety Division (1100) in the amount of $10,000.00.
G.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to Tx Alcoholic Beverage Comm. - Cell Phone (1100) in the amount of $800.00 to fund cell phone services.
H.
Approval of 2007 appropriation of funds for Certificate of Obligation Series 2004 - Pct 1- Delta Lake (1334) in the amount of $32,000.00.
I.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $508,325.59 to the Hidalgo County Insurance claims bank account for Health Insurance claims for periods:
2. Approval of wire transfer to cover claims paid.
1. Discussion, consideration and approval to transfer $508,325.59 to the Hidalgo County Insurance claims bank account for Health Insurance claims for periods:
| October 30, 2007 thru November 05, 2007 | $ 282,190.60 |
| November 06, 2007 thru November 12, 2007 | $ 226,134.99 |
|
Total:
|
$ 508,325.59 |
2. Approval of wire transfer to cover claims paid.
J.
Health Insurance Division:
Approval of Agreement Letter with McAllen Medical Center regarding negotiated cost for Cadaveric Kidney Transplantation Services for insured participant
Approval of Agreement Letter with McAllen Medical Center regarding negotiated cost for Cadaveric Kidney Transplantation Services for insured participant
K.
Fund 2202- Workers' Compensation Self-Insured
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 43,927.85 for the period of 11/01-15/2007 and requesting approval of wire transfer.
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 43,927.85 for the period of 11/01-15/2007 and requesting approval of wire transfer.
L.
Discussion, consideration and possible action regarding a request from the Texas State Guard for financial assistance from Hidalgo County pursuant to Chapter 431 Subchapter D Section 431.056 of the Texas Government Code.
M.
Discussion, consideration, action regarding written Resolution and ballot selection of Appraisal District Board of Directors for 2008-2009
N.
Approval to authorize withdrawal of 457 Plan for the following employees: #120669 & #099406 due to hardship
O.
1. Public Hearing on House Bill 621 (codified at Section 11.253 of the Tax Code) , which amends the Tax Code to provide for an exemption from ad valorem taxation for "goods in transit".
2. Discussion, consideration, and approval of an Order for Hidalgo County to opt out of the exemption and continue taxing "goods in transit".
2. Discussion, consideration, and approval of an Order for Hidalgo County to opt out of the exemption and continue taxing "goods in transit".
P.
Discussion, consideration and action to allow early release at noon for county employees on December 21, 2007
Q.
Sheriff's Department:
Discussion, consideration, and approval to accept the State Criminal Alien Assistance Program (SCAAP) grant award (grant #2008-AP-BX-0306) for FY 2007 from the Bureau of Justice Assistance (BJA) in the amount of $241,214.00.
Discussion, consideration, and approval to accept the State Criminal Alien Assistance Program (SCAAP) grant award (grant #2008-AP-BX-0306) for FY 2007 from the Bureau of Justice Assistance (BJA) in the amount of $241,214.00.
R.
Constable Pct. 1:
1. Approval to appropriate funds from the Certificates of Obligation Series 2006 (fund 1336) for the Constable Pct. 1 - Buildings in the amount of $93,100.79.
2. Approval of interdepartmental transfer from the Certificates of Obligation Series 2006 - B & G to Constable Pct. 1 (fund 1336) in the amount of $279,804.38.
1. Approval to appropriate funds from the Certificates of Obligation Series 2006 (fund 1336) for the Constable Pct. 1 - Buildings in the amount of $93,100.79.
2. Approval of interdepartmental transfer from the Certificates of Obligation Series 2006 - B & G to Constable Pct. 1 (fund 1336) in the amount of $279,804.38.
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. CL-04-1688-D: Fitzgerald Construction Inc. vs. Hidalgo County Headstart Program
19.
Open Session:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No. CL-04-1688-D: Fitzgerald Construction Inc. vs. Hidalgo County Headstart Program
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn