CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
December 26, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Urban County - Diana Serna:
A.
Requesting approval to recapture surplus funds in the amount of $1,696.62 from the FY 2004 CHDO contract between the South Texas Economic Development Corporation, Inc. (STEDC) and the Urban County Program and re-allocate the funds into FY 2004 HOME Owner Occupied Rehabilitation funding balance.
B.
Requesting approval to reject the Urban County Program written bid, in the amount of $19,500, for the completion of a hardship program-housing unit that was to be awarded to De Leon Construction.
C.
Requesting approval to cancel application for Abelardo & Maria Cortez, at the request of homeowner.
D.
Requesting approval to cancel application for Rafael & Abigail Moreno at the request of HOME Staff.
E.
1. Discussion, consideration, and approval to decrease the budgeted salary for one (1) permanent full-time Clerk/Receptionist position, slot 250-001-0020 from $29,363.33 to $23,894.00.
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
F.
Requesting authorization to terminate the sub-recipient agreement, at their request, with the Hidalgo County Homeless Coalition for ESG Yr. 19 (2006) in the amount of $3,000.00.
G.
Requesting authorization to amend the subrecipient agreement with The Salvation Army for ESG Yr. 19 (2006). The amendment will increase the budget for The Salvation Army from $130,500 to $133,500.
6.
County Clerk's Office - Arturo Guajardo, Jr:
A.
1. Discussion, consideration, and approval of payment of the original contract in the amount of $124,627.38 for ACS Government Records Services - Contract No. 06-068-05-30-ACS, Invoice No. 258129 after review and processing procedures are completed by County Auditor;
2. Discussion, consideration, and approval of claim in the total amount of $18,444.06 (overage amount) for ACS Government Records Services, Invoice No. 258130 after review and processing procedures are completed by County Auditor;
3. Requesting authority for County Treasurer to issue checks after review and processing procedures are completed by County Auditor.
2. Discussion, consideration, and approval of claim in the total amount of $18,444.06 (overage amount) for ACS Government Records Services, Invoice No. 258130 after review and processing procedures are completed by County Auditor;
3. Requesting authority for County Treasurer to issue checks after review and processing procedures are completed by County Auditor.
B.
Requesting approval for the Justices of the Peace to collect Marriage License fees on behalf of the County Clerk in accordance with Texas Local Government Code ยง113.903.
7.
Office of the County Judge:
A.
Discussion, consideration and action on Appointment of Hidalgo County Fire Marshal in the Department of Homeland Security
B.
Discussion, consideration and action on Appointment of Hidalgo County Budget Officer as per Tx. Local Govt. Code Section 111.062
8.
Right of Way - Joe Pena:
A.
Approval of Interlocal Cooperation Agreement between County of Hidalgo and Hidalgo County Drainage District #1.
9.
Pct. #1 - Comm. Handy:
A.
Approval of 2007 interfund transfer from Precinct 1 - Sanitation (1100) to Precinct 1 - Road Administration (1201, program 004) in the amount of $9,500.00.
10.
Pct. #3 - Comm. Flores:
A.
1. Discussion, consideration and approval to transfer one (1) filled full-time permanent Administrative Secretary position, slot no. 0021 and employee no. 152951 from County Judge's Office (110-006) to Precinct No. 3 Road & Bridge (123-005) department.
2. Approval of 2007 interfund transfer from County Judges (110-006) to Precinct No. 3 R&B (123-005) in the amount of $454.12.
3. Approval of revised salary schedules
2. Approval of 2007 interfund transfer from County Judges (110-006) to Precinct No. 3 R&B (123-005) in the amount of $454.12.
3. Approval of revised salary schedules
11.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
5.
92nd District Court:
Approval to remove the following fixed assets from inventory list:
1. One (1) Laptop FOSA Celeron 600MHZ - Asset Tag Number 36397
2. One (1) Sony VAIO A170 C9/1.5 60GB CRW XPP - Tag Number 43006
Approval to remove the following fixed assets from inventory list:
1. One (1) Laptop FOSA Celeron 600MHZ - Asset Tag Number 36397
2. One (1) Sony VAIO A170 C9/1.5 60GB CRW XPP - Tag Number 43006
6.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provide in contract) with Sign Language Interpreter. LLC.
7.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provide in contract) with NTC Drug Testing Services.
8.
Requesting authority to advertise and approval of qualifications, requirements and scopes of services as attached hereto for: "Hidalgo County Pool for Professional Services" for the following:
-Engineering Services (RFQ No. 2008-001-01-16-VYG)
-Architectural Services (RFQ No. 2008-002-01-16-MSS)
-Construction Materials Testing Services (RFQ No. 2008-003-01-16-ROL)
-Real Estate Appraisers (RFQ NO. 2008-004-01-16-OTM)
-Surveyors (RFQ No. 2008-004-01-16-OTM)
for selection on an "as needed basis" (through a grading/scoring, ranking, negotiation protocol- as established by CC) per project by Hidalgo County Commissioners Court, Precincts, all County Departments and/or applicable Progams or Agencies requiring said services as set forth
-Engineering Services (RFQ No. 2008-001-01-16-VYG)
-Architectural Services (RFQ No. 2008-002-01-16-MSS)
-Construction Materials Testing Services (RFQ No. 2008-003-01-16-ROL)
-Real Estate Appraisers (RFQ NO. 2008-004-01-16-OTM)
-Surveyors (RFQ No. 2008-004-01-16-OTM)
for selection on an "as needed basis" (through a grading/scoring, ranking, negotiation protocol- as established by CC) per project by Hidalgo County Commissioners Court, Precincts, all County Departments and/or applicable Progams or Agencies requiring said services as set forth
9.
A. Presentation for discussion, consideration and action to accept final negotiations (including best and final offer), and award of sole response received for RFP NO: "2007-445-12-05-VYG-Hidalgo County's Excess Workers Compensation Insurance" with McGriff, Seibels & Williams (previously ranked as "qualified" to proceed w/neg. by CC on 12/11/07);
B. Requesting approval to purchase the insurance coverages and/or services for: RFP NO: 2007-445-12-05-VYG-Hidalgo County Excess Workers Compensation Insurance as described in the "RFP Proposal-Premium & Fee Schedule" as submitted by and through "McGriff, Seibels & Williams".
B. Requesting approval to purchase the insurance coverages and/or services for: RFP NO: 2007-445-12-05-VYG-Hidalgo County Excess Workers Compensation Insurance as described in the "RFP Proposal-Premium & Fee Schedule" as submitted by and through "McGriff, Seibels & Williams".
10.
Recommending bid award to the bidder meeting all specifications and/or requirements for RFB- Precast Safety End Treatments for Hidalgo County and approval of contract, subject to legal review.(bid no.: 2007-117)
11.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with UniFirst in connection with : Mats, Dust Mops & Shop Rags.
12.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineer Services in connection with Hidalgo County - New County Government Facility;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional engineer services required for the design construction of Hidalgo County's New Government Facility;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineer Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineer Services for Hidalgo County New Government Facility.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional engineer services required for the design construction of Hidalgo County's New Government Facility;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineer Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineer Services for Hidalgo County New Government Facility.
B.
Prct. 1
1.
Presentation for consideration, discussion, acceptance and approval of Work Authorizations Nos. 104 in the amount of $8,900.00 each from Border Visions Consulting Group, LLC for Consulting Services (National Park Services)-Hidalgo County Pct. No. 1, in connection with Contract No. C-06-380-09-05.
2.
A. Requesting approval of a professional engineering services contract with L & G Consulting Engineers Inc. d/b/a L & G Engineering for the " FM 493 from MILE 10 to SH 107 (for Schematics, Environmental Assessments, Public Involvement, ROW Mapping, Surveying Bridge and Roadway Design) for Hidalgo County Precinct No. 1 (as selected after evaluation of S.O.Q.'s from the POOL OF ENGINEERS and previously approved by C.C. on November 27, 2007 for negotiation of the contract with L & G ENGINEERING and approved by legal council to proceed with final execution of contract)
B. Presentation for consideration, discussion, acceptance and approval of WORK AUTHORIZATION NO. 1 in the amount of $ 1,598,950.00 with L & G Engineering Laboratory, LLC for: FM 493 from MILE 10 to MILE 14 (for Schematics, Environmental Assessments, Public Involvement, ROW Mapping, Surveying Bridge and Roadway Design) for Hidalgo County Precinct No. 1, in connection with Contract No. C-07-451-00-00.
B. Presentation for consideration, discussion, acceptance and approval of WORK AUTHORIZATION NO. 1 in the amount of $ 1,598,950.00 with L & G Engineering Laboratory, LLC for: FM 493 from MILE 10 to MILE 14 (for Schematics, Environmental Assessments, Public Involvement, ROW Mapping, Surveying Bridge and Roadway Design) for Hidalgo County Precinct No. 1, in connection with Contract No. C-07-451-00-00.
3.
Presentation for consideration, discussion, acceptance and approval of the CORRECTED Work Authorization No. 7 in the amount of $33,679.41 with Rodriguez Engineering to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-06-217-07-18 for "General Engineering Services for the design plans along with construction staking for "Mile 4 1/2 from (Mile 5 N South to dead end) and for Mile 5 from (Milano west to Midway), and Mile 4 1/2 from (Mile 5 North to City Limits"
4.
Presentation for discussion, consideration and authority to purchase equipment including installation from TAC Americas, Inc for "Access Control and Surveillance Equipment" through our participation with TCPN, contract No. R4788 for Hidalgo County Precinct No. 1 Offices.
5.
Presentation for consideration, discussion acceptance and approval of Work Authorization No. 4 (with a proposed fee of $
7,187.04) with TEDSI Infrastructure Group to provide engineering services to Hidalgo County Precinct No. 1 in connection with Contract No. C-06-313-09-05 for the "Design of Jose E. Pulido in Wesmer Colonia, Lucille Avenue and Alma Avenue in Mid Valley Estates Colonia.
C.
Prct. 2
1.
Requesting approval of a "Certificate of Substantial Completion" with McAllen Construction, reflecting the substantial completion date of November 6, 2007 for the "Installation of 36-inch RCP and Misc. Items for McColl Rd" for Hidalgo County Precinct No. 2.
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 2393 in the amount of $17,641.23 (McColl Rd II) from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks.
D.
Prct. 3
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Engineer Services in connection with Hidalgo County Precinct No 3- Various La Homa Rd Projects;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional engineer services required for the design construction of Hidalgo County Precinct No 3 - Various La Homa Rd Project;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineer Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineer Services for Hidalgo County Precinct no 3 - Various La Homa Rd Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of engineers in connection with professional engineer services required for the design construction of Hidalgo County Precinct No 3 - Various La Homa Rd Project;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Engineer Services Contract with the No.1 ranked firm of ____________________________ for the provision of Engineer Services for Hidalgo County Precinct no 3 - Various La Homa Rd Projects.
2.
Requesting approval of a "Supplemental Agreement #2 to Work Authorization No. 1" with Dannenbaum Enviromental Corporation to reflect the increased cost by $10,000.00 for a revised total of $64,884.96 in connection with services related to the on-going efforts to acquire land for the possible establishment of a landfill in Precinct 3.
E.
Prct. 4
1.
A. Requesting authority to purchase additional/optional equipment for a 4-W Sweeper in the amount of $713.00 purchased thru Hidalgo County's participation with TASB (Buy Board) from Cooper Equipment Company.
B. Requesting authority to increase open purchase order number 594432 in the amount $713.00 to cover the costs of additional/optional equipment.
B. Requesting authority to increase open purchase order number 594432 in the amount $713.00 to cover the costs of additional/optional equipment.
F.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
G.
Colonia Access Program Pct. 2
1.
Requesting approval of Certificate of Construction Completion as submitted by project engineer R. Gutierrez Engineering reflecting the completion date of August 10, 2007 for Country Living Estates Subdivision with contractor IOC Company, LLC. C-CAP-07-009-03-13.
H.
Colonia Access Program Pct. 4
1.
Presentation for discussion, consideration, acceptance and approval of Application for Payment Final in the amount of $42,270.97, from S & G Paving, contracted vendor for Morningside Estates Subdivision submitted by project engineer J.E. Saenz and Associates. C-CAP-07-003-03-13
I.
Sheriff's Office
1.
Requesting authority to award (from solicited quotes) and approval of contract (subject to legal review) for " Pager and Pager Service" to sole quote meeting all specification and/or requirements for a one (1) year term commencing January 1, 2008.
J.
Buildings & Grounds:
1.
Presentation for discussion, consideration, acceptance and approval of claims/invoices with authority for auditor to issue payment for the items detailed in "Exhibit A" as attached hereto:
A. Buildings & Grounds for Gulf Transport and Storage in the amount of $250.00 for invoice #8284 for an attempted job to be performed (moving of furniture). Purchase order was not obtained, nor was this item covered under contract #07-173-05-01.
A. Buildings & Grounds for Gulf Transport and Storage in the amount of $250.00 for invoice #8284 for an attempted job to be performed (moving of furniture). Purchase order was not obtained, nor was this item covered under contract #07-173-05-01.
12.
Budget & Management - Valde Guerra:
A.
UPL:
Discussion and possible action on termination of Contract with Data Rx
Discussion and possible action on termination of Contract with Data Rx
B.
Safety Division:
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for claims paid by Tristar Risk Management for the period starting September 1, 2007 to October 3, 2007 in the amount of $31,911.22.
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for claims paid by Tristar Risk Management for the period starting September 1, 2007 to October 3, 2007 in the amount of $31,911.22.
2. Approval of wire transfer to cover the claims paid.
C.
Fund 2202 - Workers' Compensation Self-Insured
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 43,718.69 for the period of 11/16-30/2007 and requesting approval of wire transfer.
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 43,718.69 for the period of 11/16-30/2007 and requesting approval of wire transfer.
D.
Appointment of a representative on behalf of Hidalgo County to meet with the governing body of the City of Palmview concerning "Proposed Tax Increment Reinvestment Zone (TIRZ), City of Palmview".
E.
Approval to deobligate funds from the FY 2007-2008 Indigent Health Care fund (1249) and appropriate into Countywide Administration - Contingency (1100) in the amount of $800,000.00.
F.
Approval of interdepartmental transfer from Countywide Administration - Contingency to Public Defense - Legal & Expert Witness (1100) in the amount of $300,000.00.
G.
Approval of 2007 interdepartmental transfer from Co. Wide Contingency to General Litigation in the amount of $70,000.00 (1100).
H.
Approval of 2007 interdepartmental transfer from Insurance to General Litigation (1100) in the amount of $25,000.00.
I.
Approval of 2007 interdepartmental transfer from County Wide Administration to Constable Precinct No. 3 (1100) in the amount of $5,487.00 (1100).
J.
Approval of 2007 interdepartmental transfer from County Wide Administration to Sheriff's Office (1100) in the amount of $3,093.00.
K.
Approval of 2007 interdepartmental transfer from County Wide Administration to Courthouse Parking Lot (1100) in the amount of $384.00.
L.
Approval of 2007 interdepartmental transfer from County Wide Administration to County Judges Office (1100) in the amount of $8,636.00.
M.
Approval of 2007 interdepartmental transfer from Pct. 1 P/U Rd- Pipes to Pct. 1 Rd Adm.- Telephone (1201) in the amount of $1,500.00.
N.
Approval of 2007 interdepartmental transfer from County Wide Administration to Constable Pct 4 (1100) in the amount $8.25.
13.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Anna E. Fuentes
14.
Open Session:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Anna E. Fuentes
15.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
16.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
17.
Adjourn