CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 8, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Open Forum
2.
Roll Call
3.
Pledge of Allegiance
4.
Prayer
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Health & Human Services- Health Division
1. Discussion, consideration and approval to continue payroll for employees on the Adm. Program Income account (Acct # 8-1293-441-00-340-005-0-XXX) effective 1/1/2008.
2. Approval of revised salary schedule.
1. Discussion, consideration and approval to continue payroll for employees on the Adm. Program Income account (Acct # 8-1293-441-00-340-005-0-XXX) effective 1/1/2008.
2. Approval of revised salary schedule.
B.
Requesting authorization and approval to appoint Dr. Ivan Melendez, Medical Director, as the Hidalgo County Local Health Authority for the period of December 6, 2007 to December 5, 2009. This action and documentation is required by Texas Department of State Health Services.
C.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Urban County - Diana Serna:
A.
Award of ORCA 2006 Colonia EDAP Grant #727145 of bid and approval of contract with Garza Plumbing Inc. of Edinburg, Texas (the lowest and only responsible bidder meeting all specifications and requirements) in the amount of $50,744.00 for first time sewer improvements to four (4) colonias in the City of Mercedes ETJ area in Pct. # 1.
B.
1. Approval to award the sole bid submitted by Casco Industries, Inc. for selected items in the amount of $18,509.00 for the Elsa Fire Department utilizing Urban County Pct. 1 Fire Station Equipment from Year 20 (2007).
2. Authority to re-advertise items where a bid was not received for the purchase of fire fighting equipment for the Elsa Fire Department utilizing Urban County Pct. 1 Fire Station Equipment from Year 20 (2007)
2. Authority to re-advertise items where a bid was not received for the purchase of fire fighting equipment for the Elsa Fire Department utilizing Urban County Pct. 1 Fire Station Equipment from Year 20 (2007)
8.
Office of the County Judge:
A.
Approval of the appointment to the South Texas Independent School District Board of Trustees.
9.
Elections Administration - Teresa Navarro:
A.
Discussion, consideration and approval to authorize overtime for Elections Department staff for 2008 Elections, not to exceed 4,682 hours.
10.
WIC - Norma Longoria:
A.
BF Grant
1. Approval to accept BF Award for the continuation of BF Peer Counselor Program for FY 2008 for the amount of 375,000.
2. Approval of appropriation of BF Grant reflecting increase of 17,001 from prior FY Year (1292).
WIC Administration
1. Approval to delete one (1) temporary full time Nutritionist position, slot no. 350-001-T217 at $38,000.00.
2. Approval to create one (1) permanent full time Nutritionist position, slot no. 350-001-0218 and set salary at $38,000.00 per year.
3. Approval of intradepartmental transfer in the amount of $38,000.00 (1292).
1. Approval to accept BF Award for the continuation of BF Peer Counselor Program for FY 2008 for the amount of 375,000.
2. Approval of appropriation of BF Grant reflecting increase of 17,001 from prior FY Year (1292).
WIC Administration
1. Approval to delete one (1) temporary full time Nutritionist position, slot no. 350-001-T217 at $38,000.00.
2. Approval to create one (1) permanent full time Nutritionist position, slot no. 350-001-0218 and set salary at $38,000.00 per year.
3. Approval of intradepartmental transfer in the amount of $38,000.00 (1292).
11.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
A. Presentation for discussion, consideration, and action of the scoring/grading grids of the statements of qualifications received for the purposes of ranking by Commissioners Court in order to proceed forward with the RFQ's negotiation portion of the procurement process for the following services:
RFQ NO: 2007-261-11-21-CGV-Hidalgo County Independent Audit Services:
1.______________________; and 2._____________________
RFQ NO: 2007-422-11-21-VYG-Juvenile Probation Independent Audit Services:
1.______________________; and 2.______________________
B. Requesting authority for Purchasing Department to enter into final negotiations (including best and final offers) with the number one ranked firms for RFQ's as listed above in item 1.
RFQ NO: 2007-261-11-21-CGV-Hidalgo County Independent Audit Services:
1.______________________; and 2._____________________
RFQ NO: 2007-422-11-21-VYG-Juvenile Probation Independent Audit Services:
1.______________________; and 2.______________________
B. Requesting authority for Purchasing Department to enter into final negotiations (including best and final offers) with the number one ranked firms for RFQ's as listed above in item 1.
7.
Presentation for discussion, consideration, acceptance, and approval Payment No. 3 in the amount of $17,578.00, from Alcocer Garcia Associates Design Consulting, contracted architect for Hidalgo County, "New Government Facility."
8.
A. Presentation for discussion, consideration and approval to select (at least three (3) engineering firms from the County's approved "pool") for the purposes of scoring & grading, ranking by CC and negotiating a professional engineering services contract for the provision of the following County obligations in connection with the construction of sub-station(s) for Hidalgo County:
Geotechnical survey East side facility: firm1)_______________;2)_________________;3) _______________;
Geotechnical survey West side facility: firm1)______________;2)_________________;3) _______________;
Topographic survey East side facility: firm 1)_______________: 2)______________;3) ___ ______________;
Topographic survey West side facility: firm 1)____________ __;2)______________; 3)__________________;
B. Discussion, consideration and action in connection with the following engineering services required for the design and construction of sub-station(s) for Hidalgo County:
1. Selection of civil engineer and direct engagement (through the County's approved "pool" and protocol described herein); or, in the alternative;
2. Engagement of professional consultant under the architectural contract (as yet not finalized, accepted or approved by Hidalgo County).
Geotechnical survey East side facility: firm1)_______________;2)_________________;3) _______________;
Geotechnical survey West side facility: firm1)______________;2)_________________;3) _______________;
Topographic survey East side facility: firm 1)_______________: 2)______________;3) ___ ______________;
Topographic survey West side facility: firm 1)____________ __;2)______________; 3)__________________;
B. Discussion, consideration and action in connection with the following engineering services required for the design and construction of sub-station(s) for Hidalgo County:
1. Selection of civil engineer and direct engagement (through the County's approved "pool" and protocol described herein); or, in the alternative;
2. Engagement of professional consultant under the architectural contract (as yet not finalized, accepted or approved by Hidalgo County).
B.
Prct. 1
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Appraisal Services in connection with Hidalgo County Precinct No 1 Various R&B and CIP Projects;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of appraisers in connection with professional appraisal services required for the design construction of Hidalgo County Precinct No 1 Various R&B and CIP Projects;
1st._____________________; 2nd._____________________; 3rd._____________________;
C. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No.1 ranked firm of ____________________________ for the provision of Appraisal Services for Hidalgo County Precinct No 1 Various R&B and CIP Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of appraisers in connection with professional appraisal services required for the design construction of Hidalgo County Precinct No 1 Various R&B and CIP Projects;
1st._____________________; 2nd._____________________; 3rd._____________________;
C. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No.1 ranked firm of ____________________________ for the provision of Appraisal Services for Hidalgo County Precinct No 1 Various R&B and CIP Projects.
2.
A. Presentation for discussion, consideration, acceptance and approval of request for payment of Invoice No. 0723 in the amount of $ 1,500.00 as submitted by Rodriguez Engineering and for County Auditor to process invoice (after review and audit) and for County Treasurer to issue payment in connection with contract #C-06-217-07-18 for various R&B and C.I.P. projects and Work Authorization No. 4 (PO #584629) for Mile 12 (from FM88 to Mile 6).
B. Presentation for discussion, consideration, acceptance and approval of request for payment of Invoice No. 0724 in the amount of $ 800.00 as submitted by Rodriguez Engineering and for County Auditor to process invoice (after review and audit) and for County Treasurer to issue payment in connection with contract #C-06-217-07-18 for various R&B and C.I.P. projects and Work Authorization No. 7 (PO #585814) for Mile 5 (from Milano to Midway).
C. Presentation for discussion, consideration, acceptance and approval of request for payment of Invoice No. 11322440 in the amount of $ 5,164.20 as submitted by L & G Engineering and for County Auditor to process invoice (after review and audit) and for County Treasurer to issue payment in connection with contract #C-06-145-03-06(PO #569911) for:The Provisions of Engineering and Right of Way Acquisition Services for Roadway Projects with Hidalgo County Pct. 1 (FM 88 ROW).
B. Presentation for discussion, consideration, acceptance and approval of request for payment of Invoice No. 0724 in the amount of $ 800.00 as submitted by Rodriguez Engineering and for County Auditor to process invoice (after review and audit) and for County Treasurer to issue payment in connection with contract #C-06-217-07-18 for various R&B and C.I.P. projects and Work Authorization No. 7 (PO #585814) for Mile 5 (from Milano to Midway).
C. Presentation for discussion, consideration, acceptance and approval of request for payment of Invoice No. 11322440 in the amount of $ 5,164.20 as submitted by L & G Engineering and for County Auditor to process invoice (after review and audit) and for County Treasurer to issue payment in connection with contract #C-06-145-03-06(PO #569911) for:The Provisions of Engineering and Right of Way Acquisition Services for Roadway Projects with Hidalgo County Pct. 1 (FM 88 ROW).
C.
Prct. 2
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 2402 in the amount of $7,200.00 (Tower Rd) from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, with authority for Auditor to review and complete processing procedures and County Treasurer to issue checks.
D.
Prct. 4
1.
Requesting approval of amendment to existing contract with Raba-Kistner Consultants, Inc. for "Construction of New Offices for Precinct No. 4" to implement a lump sum amount of $9,753.43. C-07-033A-06-05
2.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice Nos. 07M200-1 thru 07M200-4 in the total amount of $
1,545.05 submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 and Work Authorization No. 2, (PO # 593644) for: "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4.
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice Nos. 07M201-1 thru 07M201-3 in the total amount of $ 1,758.75 submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 and Work Authorization No. 3, (PO # 593645) for: "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4.
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice Nos. 07M201-1 thru 07M201-3 in the total amount of $ 1,758.75 submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 and Work Authorization No. 3, (PO # 593645) for: "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4.
3.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment No. 2 in the amount of $131,768.10 from Asago LLC. (for improvements) in connection with Contract No. C-07-355-10-23 Tamarron Estates Drainage Improvements Project for Precinct No. 4 as presented by project engineer, Quintanilla, Headley & Associates, Inc.
E.
Health & Human Services Dept.
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice Nos. 07M198-1 thru 07M198-8 in the total amount of $
2,241.12 submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 and Work Authorization No. 1, (PO # 595645) for: "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4.
F.
Buildings & Grounds
1.
Discussion for consideration and approval to award the lowest bidder that meets all required specifications submitted for the proposed renovations and/or repairs to the County owned building known as the Progreso CRC Building, to include but not limited to labor, materials and any other appurtenances as needed for the renovations of proposed Progreso CRC Building, to Clean Air Solutions in the amount not to exceed $94,550.00.
G.
Budget & Management
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 11322351 in the amount of $ 15,700.00 from L & G CONSULTING ENGINEERS INC. d/b/a L & G ENGINEERING in connection with Contract No. C-07-351-09-11 and Work Authorization No. 1 for "Structural & Environmental Assessments for the Structure of a/k/a The Old County Jail & Restitution Center" (located at 207 East Loeb Street, Edinburg, Texas).
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
I.
Colonia Access Program Pct. 3
1.
Presentation for discussion, consideration and action on a recommendation by project engineer Quintanilla, Headley & Associates, Inc. to award to the lowest bidder meeting all specifications for bid No CAP-07-033-12-19-LRM Paving & Drainage Construction for Rena Rae Subdivision and approval of contract subject to Legal Review and TXDOT approval.
12.
Budget & Management - Valde Guerra:
A.
UPL:
Discussion and possible action on termination of Contract with Data Rx
Discussion and possible action on termination of Contract with Data Rx
B.
Discussion, consideration and action on rescheduling of January 15, 2008 meeting to Monday, January 14, 2008 and meeting of February 5, 2008 to Wednesday, February 6, 2008 due to court member(s) absence
C.
Employee Benefits Section:
Discussion, consideration and action on ASO Appeal Review Request Claim #074020277201
Discussion, consideration and action on ASO Appeal Review Request Claim #074020277201
D.
Employee Benefits Section:
1. Discussion, consideration and approval to transfer $ 373,268.01 to the Hidalgo County Insurance claims bank account for Health Insurance claims for periods:
2. Approval of wire transfer to cover claims paid.
1. Discussion, consideration and approval to transfer $ 373,268.01 to the Hidalgo County Insurance claims bank account for Health Insurance claims for periods:
| December 11, 2007 thru December 17, 2007 |
$ 194,764.75
|
| December 18, 2007 thru December 24, 2007 |
$ 178,503.26
|
|
Total:
|
$ 373,268.01
|
2. Approval of wire transfer to cover claims paid.
E.
Discussion, consideration and action on hardship withdrawal request for employee #129488
F.
Approval of 2007 interdepartmental transfer from Calma Estates to Rena Rae Subdivision in the amount of $30,062.50 (1311).
G.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to Juvenile Justice Center (1100) in the amount of $9,642.22.
H.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to Indigent Defense (1100) in the amount of $275.00.
I.
Approval of 2007 interdepartmental transfer from County Wide Administration - Contingency to WIC - Late Fees (1100) in the amount of $25.00.
J.
Approval of 2008 interdepartmental transfer from County Wide Administration to DPS License & Weight (1100) in the amount of $ 1,000.00.
K.
Approval of 2008 interfund transfer from Tax Office (1246) to Sheriff's Office (1100) in the amount of $ 16,000.00.
13.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
14.
Open Session:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
15.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
16.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
17.
Adjourn