CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
January 22, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
1. Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
2. Approval to pay invoices submitted by US Script, Inc. and Data RX for Pharmaceutical Services provided to the Indigent Health Care Program.
2. Approval to pay invoices submitted by US Script, Inc. and Data RX for Pharmaceutical Services provided to the Indigent Health Care Program.
B.
Approval of 2007 interdepartmental transfer from Health Clinics - Equipment & Vehicle Rentals to Health Administration - Equipment & Vehicle Rentals (from program 003 to program 001, fund 1100) in the amount of $40.00.
7.
Emergency Services Division - Tony Pena:
A.
Fire Marshal's Office:
Discussion and approval of the following Year 2008 Rural Emergency Services Contracts:
1. City of Alton
2. City of La Villa
Discussion and approval of the following Year 2008 Rural Emergency Services Contracts:
1. City of Alton
2. City of La Villa
8.
IT Department - Renan Ramirez:
A.
Discussion, consideration and approval to provide cellular service to two (2) cell phones for the Division of Emergency Services - Emergency Management.
9.
HIDTA - Task Force - Dora Munoz:
A.
Authoization and approval to accept the Memorandum of Understanding between the County of Hidalgo and the Hidalgo County HIDTA Task Force, whereas, HIDTA will reimburse the county for utility services.
B.
Authorization and approval to accept the the Interlocal Governmental Agreement between the Hidalgo County HIDTA Task Force and the United States Immigration and Customs Enforcement.
C.
1. Approval to accept grant award (increase in funds) for grant no. I7PSSP573Z from the Executive Office of the President - Office of National Drug Control Policy in the amount of $27,200.00 for the period of January 1, 2007 through December 31, 2008 for a total award amount of $724,514.00.
2. Approval to appropriate funds in the amount of $27,200.00 for the period of Janauary 1, 2007 through December 31, 2008.
2. Approval to appropriate funds in the amount of $27,200.00 for the period of Janauary 1, 2007 through December 31, 2008.
10.
Urban County - Diana Serna:
A.
The Urban County Program is requesting authorization to acquire right-of-way in the amount of $27,450.00 in the City of Penitas for a Drainage Improvements project utilizing Pct. #3 Year 19
(2006) recaptured funds.
(2006) recaptured funds.
11.
Right of Way - Joe Pena:
A.
Authorization for surveys, title reports, appraisals and acquisition of additional right of way Cesar Chavez Road between Texas and SH 107.
12.
Precinct #2 - Comm. Palacios:
A.
Discussion only on El Gato Collection Site Restrictions, Rules & Regulation for the windshield sticker permit.
13.
Precinct #3 - Comm. Flores:
A.
Approval of 2007interdepartmental transfer from TXDOT-FM 1924 Ph. II (program 37) to TXDOT-FM 1924 Ph. II (program 31) in the amount of 692.65 (1315)
14.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
5.
A. Requesting authority to exercise the sixty (60) day grace period for C-06-053-02-14 New & Used Guard Rail Beam Materials & Installation for various Capital Improvements and/or Road & Bridge Projects so as not to have lapse in service until new bid is completed and awarded.
B. Requesting authority to advertise for New & Used Guard Rail Beam Material & Installation and approval of specifications.
B. Requesting authority to advertise for New & Used Guard Rail Beam Material & Installation and approval of specifications.
6.
Requesting authority to exercise the last one (1) year option to extend as provided under current contract for "Bullet Proof Vests (Armor)" for Hidalgo County, under the same rates, terms and conditions with Lone Star Uniforms, Inc.
7.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service in connection with Surveying and related services for the following:
1. Hidalgo County's pauper Cemetery adjacent to Hillcrest Memorial (privately-owned) & Brushwood (city-owned) Cemeteries located on east Schunior Street in Edinburg, Texas;
2. Determination and identification of utilities easements on the properties between the New Administration, New Adult Probation Buildings & the Rudy de la Vina Juvenile Detention Facility in order to trench and lay network infrastructure
B. Presentation of the grid reflecting all Surveyors on County's approved "pool" (for the purposes of ranking by CC) based on the "completion time proposed" by each firm for the provision of the services detailed herein for the above mentioned projects:
1. Hidalgo County's Pauper Cemetery:
1st ________________________; 2nd ________________________; 3rd ________________________;
2. Identification of Utility Easements between the New Administration ,New Adult Probation Buildings & Rudy de la Vina Juvenile Detention Facility:
1st ________________________; 2nd ________________________; 3rd ________________________;
C. Authority for the Purchasing Department to negotiate a professional Surveyor Services Contract with the No.1 ranked firm for the provision of Surveying Services for Hidalgo County's Pauper Cemetery with the No. 1 ranked firm of ______________________; and, Identification of Utility Easements with the No. 1 ranked firm of _____________________.
1. Hidalgo County's pauper Cemetery adjacent to Hillcrest Memorial (privately-owned) & Brushwood (city-owned) Cemeteries located on east Schunior Street in Edinburg, Texas;
2. Determination and identification of utilities easements on the properties between the New Administration, New Adult Probation Buildings & the Rudy de la Vina Juvenile Detention Facility in order to trench and lay network infrastructure
B. Presentation of the grid reflecting all Surveyors on County's approved "pool" (for the purposes of ranking by CC) based on the "completion time proposed" by each firm for the provision of the services detailed herein for the above mentioned projects:
1. Hidalgo County's Pauper Cemetery:
1st ________________________; 2nd ________________________; 3rd ________________________;
2. Identification of Utility Easements between the New Administration ,New Adult Probation Buildings & Rudy de la Vina Juvenile Detention Facility:
1st ________________________; 2nd ________________________; 3rd ________________________;
C. Authority for the Purchasing Department to negotiate a professional Surveyor Services Contract with the No.1 ranked firm for the provision of Surveying Services for Hidalgo County's Pauper Cemetery with the No. 1 ranked firm of ______________________; and, Identification of Utility Easements with the No. 1 ranked firm of _____________________.
8.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as povided in contract ) with Welding House, Inc. for Industrial Welding Services and Supplies.
9.
Requesting authority to advertise and approval of specifications as attached hereto for "Hidalgo County-Pest Control Services" (Bid No.: 2008-009)
10.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional ine (1) year term (as provided in contract) for CRS-2 Emulsified Asphalt with Ergon Aspalt & Emulsions, Inc and Sem Materials.
11.
A. Presentation scoring/grading grid of the proposals received in response to "RFP NO: 2007-402-10-31-VYG-DEMONSTRATION PROGRAM PRIMARY/SPECIALITY HEALTH CARE SERVICES AND/OR TARGETED CASE MANAGEMENT SERVICES in order for Commissioners Court to qualify/rank participants for the purposes of awarding grant(s);
B. Discussion, consideration and determination of amount of grant awards for qualifying participants with action regarding method of distribution, commencement date, and related issues (if necessary and applicable).
B. Discussion, consideration and determination of amount of grant awards for qualifying participants with action regarding method of distribution, commencement date, and related issues (if necessary and applicable).
B.
Pct. 1
1.
Presentation for discussion, consideration, acceptance and approval of request for payment of Invoice No. 0801 in the amount of $2,000.00 as submitted by Rodriguez Engineering and for County Auditor to process invoice (after review and audit) and for County Treasurer to issue payment in connection with contract #C-
06-217-07-18 (PO #580185) and Work Authorization No. 4 for various R&B and C.I.P. projects for Victoria Road (from Expwy 83 North to End of Asphalt Approximately 3.72 Miles).
2.
Presentation for discussion, consideration, acceptance and approval of request for payment of Invoice No. 0802 in the amount of $ 1,800.00 as submitted by Rodriguez Engineering and for County Auditor to process invoice (after review and audit) and for County Treasurer to issue payment in connection with contract #C-06-217-07-18 (PO #584609) and Work Authorization No. 6 for various R&B and C.I.P. projects for Mile 13 1/2 (from FM 1015 to Mile 6).
C.
Pct. 2
1.
Presentation for consideration, discussion, acceptance, and approval of an "Amendment" to the current lease agreement, between Hidalgo County and Union Pacific Railroad for lease to reflect a rent of $6,500.00. C-04-095-01-01
2.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 5 (with a estimated cost of $51,800.00) for "The Reconstruction of Val-Mex Drive" with R. Gutierrez Engineering to provide engineer services to Hidalgo County Precinct No. 2. C-07-358-09-04
D.
Pct. 3
1.
Presentation for discussion, consideration and approval to award proposal(s) received (through Hidalgo County's membership/participation with state cooperative purchasing programs, interlocal agreements (awarded jocs) or contractor services to Clean Air Solutions for the provision of all labor, materials and related accessories for: "Renovations and Repairs to Veterans Memorial Pavilion" in an amount not to exceed $67,527.96.
E.
Pct. 4
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 8 (with a proposed fee of $
5,000.00) with TEDSI Infrastructure Group to provide engineering services to Hidalgo County Precinct No. 4 in connection with Contract No. C-
07-051-02-06 for a "Multi-Way Stop Sign Warrant Study at the intersection of Terry Road with Mile 17 North" and a "Spot-Speed Study along Terry Road between Schunior and Mile 171/2 North".
F.
IT Department:
1.
Presentation for discussion, consideration and authority to advertise and approval of draft specifications, scope of services and requirements for: Support & Maintenance of County Phone System - RFP-2008-038-LRM.
2.
Requesting authority to purchase computer equipment & peripherals through Department of Information Resources (DIR) contract with DELL MARKETING - DIR-SDD-192 through Requisition #124691 for the total amount of $5,235.00.
G.
Tax Office
1.
Requesting authority for Hidalgo County to purchase "One(1) New 2008 Ford Fusion (compact vehicle)" through Philpott Motor Company, Port Neches, Texas, the County's participation/membership with TASB Buyboard in the total purchase price (including Buyboard fee) of $
15,304.00.
H.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract ) with EnviroTech Carriers, Inc. for Biohazardous Waste Disposal Service.
I.
Auditor's Office
1.
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262,024 (a)(7((A) 'an item that can only be obtained from a sole source because of the existence of patents, copyrights (i.e. proprietary software) in connection with maintenance and support services of the financial accounting and human resources system software for the Hidalgo County Auditor's Office;
B. Presentation for discussion, consideration and approval of a "Sole Source Declaration" with authority to purchase and enter into a 12-month renewal maintenance and support services agreement with "WEIDENHAMMER SYSTEMS CORP." , fka, Information Design Inc. (IDI) for the Auditor's Department - Requisition #123985 in an amount not to exceed $32,370.00 for the year - effective: 01/01/08 - 12/31/08.
B. Presentation for discussion, consideration and approval of a "Sole Source Declaration" with authority to purchase and enter into a 12-month renewal maintenance and support services agreement with "WEIDENHAMMER SYSTEMS CORP." , fka, Information Design Inc. (IDI) for the Auditor's Department - Requisition #123985 in an amount not to exceed $32,370.00 for the year - effective: 01/01/08 - 12/31/08.
15.
Budget & Management - Valde Guerra:
A.
Presentation regarding the upcoming 10K/2Mile Run/Walk-David Chavana
B.
Requesting approval to authorize County Auditor to issue payment to McGriff, Seibels & Williams of Texas, Inc. for the Workers' Compensation Excess Insurance in the amount of $ 146, 750.00 for policy term January 1, 2008 thru January 1, 2009.
C.
Health Insurance Division:
Approval of 2007 appropriation of funds for the Health Benefits fund (2201) in the total amount of $209,347.14.
Approval of 2007 appropriation of funds for the Health Benefits fund (2201) in the total amount of $209,347.14.
D.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to Autopsies - Autopsy Services (1100) in the amount of $4,000.00.
E.
Approval of 2007 interdepartmental transfer from Jail (1100) to County Wide Administration (1100) in the amount of $400,000.00.
F.
Approval of 2007 interdepartmental transfer from County Wide Administration to the Fire Marshal's Office (1100) in the amount of $138,615.00.
G.
Approval of 2007 interdepartmental transfer from various fire departments to Alton Fire Department in the amount of $ 23,595.00 (1100) and Hidalgo Fire Department in the amount of $ 1,065.00 (1100).
H.
Approval of 2007 interdepartmental transfer from C.O. Series 2004- Health Department Pharr-Bldgs to C.O. Series 2004- Health Department various facilities (fund 1334) in the amount of $ 220,600.00.
I.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to Various Departments - Various Object Codes (1100) in the amount of $198,383.16.
J.
Approval of 2008 interdepartmental transfer from Countywide Administration- Contingency to Auxiliary Court - Food (1100) in the amount of $500.00.
K.
Approval of 2008 interdepartmental transfer from Constable Pct. 3 to Justice of the Peace Pct 3 Plc 1 (1100) in the amount of $365.79.
L.
Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to JP Pct# 5 Pl 1 - various object codes (1100) in the amount of $9,930.00
M.
Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to JP Pct#3 Pl 2 - various object codes (1100) in the amount of $21,960.00.
N.
Approval of 2008 interdepartmental transfer from Co. Wide Adm. - Contingency to Amigos Del Valle - Membership dues in the amount of $ 1,500.00
O.
Approval of 2008 membership dues and authorize County Auditor to issue payment for the following:
NACO - $ 10,420.00
Texas Conf. of Urban Counties - $ 18,414.00
Amigos Del Valle - $ 5,000.00
NACO - $ 10,420.00
Texas Conf. of Urban Counties - $ 18,414.00
Amigos Del Valle - $ 5,000.00
P.
County Court at Law No. 1:
1. Discussion, consideration, and approval to increase interpreter pay for slot #021-001-0-0005 in the amount of $2,700.00.
2. Approval of revised salary schedule.
3. Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to County Court at Law No. 1 (1100) in the amount of $3,468.45.
1. Discussion, consideration, and approval to increase interpreter pay for slot #021-001-0-0005 in the amount of $2,700.00.
2. Approval of revised salary schedule.
3. Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to County Court at Law No. 1 (1100) in the amount of $3,468.45.
Q.
398th District Court:
1. Approval of interpreter pay for the Court Coordinator position (slot # 0002) in the amount of $2,000.00.
2. Approval of the 1% increase in salaries for the Court Coordinator position (slot # 0002), Court Coordinator position (slot # 0003), and the Bailiff / Interpreter position (slot # 0004); in the amounts of $556.00, $479.00, & $468.00 (respectively). Effective date of 1/21/08.
3. Approval of 2008 revised salary schedule.
4. Approval of 2008 intradepartmental transfer to fund increase to salaries and related fringes.
1. Approval of interpreter pay for the Court Coordinator position (slot # 0002) in the amount of $2,000.00.
2. Approval of the 1% increase in salaries for the Court Coordinator position (slot # 0002), Court Coordinator position (slot # 0003), and the Bailiff / Interpreter position (slot # 0004); in the amounts of $556.00, $479.00, & $468.00 (respectively). Effective date of 1/21/08.
3. Approval of 2008 revised salary schedule.
4. Approval of 2008 intradepartmental transfer to fund increase to salaries and related fringes.
R.
449th District Court:
1. Approval to pay interpreter pay for slot no. 011-001-0004 in the amount of $3,000.00.
2. Approval of 2008 interdepartmental transfer from the Juvenile Justice Court to the newly created 449th District Court (fund 1100) in the total amount of $360,000.00 and to County Wide Administration - Contingency (fund 1100) in the amount of $17,702.14.
3. Approval of revised salary schedule.
1. Approval to pay interpreter pay for slot no. 011-001-0004 in the amount of $3,000.00.
2. Approval of 2008 interdepartmental transfer from the Juvenile Justice Court to the newly created 449th District Court (fund 1100) in the total amount of $360,000.00 and to County Wide Administration - Contingency (fund 1100) in the amount of $17,702.14.
3. Approval of revised salary schedule.
S.
1. Approval to adjust 2008 Base Salaries for the following positions reclassified in 2007 in the Pct. 3 Road & Bridge and Sanitation Departments:
Pct. 3 Road & Bridge (Paved/Unpaved):
Pct. 3 Road & Bridge (Paved/Unpaved):
|
Slot #
|
Title
|
2007 Reclassified Salary |
Adjustment Amount |
2008 Adjusted Base Salary |
|
0052
|
Maintenance III |
$23,704.00
|
$1,000.00
|
$24,704.00
|
|
0063
|
Tire Repair & Maintenance |
$25,765.00
|
$1,031.00
|
$26,796.00
|
|
Totals
|
$49,469.00
|
$2,031.00
|
$51,500.00
|
|
Slot #
|
Title
|
2007 Reclassified Salary |
Adjustment Amount |
2008 Adjusted Base Salary |
|
0006
|
Heavy Equipment Operator II |
$24,772.00
|
$1,000.00
|
$25,772.00
|
|
0017
|
Maintenance I |
$22,300.00
|
$1,000.00
|
$23,300.00
|
|
Totals
|
$47,072.00
|
$2,000.00
|
$49,072.00
|
2. Approval of Revised 2008 Salary Schedule.
16.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Elma Garcia.
E.
Personnel:
1. Duties, evaluation and possible reassignment of Urban County Program Director
2. Duties, evaluation and possible reassignment of Urban County Program Deputy Director
1. Duties, evaluation and possible reassignment of Urban County Program Director
2. Duties, evaluation and possible reassignment of Urban County Program Deputy Director
17.
Open Session:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Elma Garcia.
E.
Personnel:
1. Duties, evaluation and possible reassignment of Urban County Program Director
2. Duties, evaluation and possible reassignment of Urban County Program Deputy Director
1. Duties, evaluation and possible reassignment of Urban County Program Director
2. Duties, evaluation and possible reassignment of Urban County Program Deputy Director
18.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
19.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
20.
Adjourn