|
|
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS MAY 30, 2023 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -91085
Requesting approval of Resolution regarding expenditure related to attendance of funeral for Armando Hernandez.
B.
AI -91086
Requesting approval of Letter of Support for Pct. 1 Weslaco Hike & Bike Trail / 2023-2024 TASA Program and approval for HCDD1 General Manager to execute.
C.
AI -91084
1.) Requesting approval of Tender Agreement between Hidalgo County Drainage District No.1 and Frankenmuth Mutual Insurance Company as it relates to Construction Contract C-HCDD1-21-050-01-11 "Drainage Area Improvements for Y Drain Ph I, Tower Road between Rogers and Monte Cristo & Curry Drain and Valverde Rd Crossing". (Pending final legal review)
2.) Pursuant to the Boards' approval of the Tender Agreement, requesting approval of Construction Contract C-HCDD1-21-050-R-05-30 with Mor-Wil, LLC for "Drainage Area Improvements for Y Drain Ph I, Tower Road between Rogers and Monte Cristo & Curry Drain and Valverde Rd Crossing". (Pending final legal review)
2.) Pursuant to the Boards' approval of the Tender Agreement, requesting approval of Construction Contract C-HCDD1-21-050-R-05-30 with Mor-Wil, LLC for "Drainage Area Improvements for Y Drain Ph I, Tower Road between Rogers and Monte Cristo & Curry Drain and Valverde Rd Crossing". (Pending final legal review)
D.
AI -91088
Requesting approval to surplus Asset No. 2184 Drone DJI Mavic 2 Pro and approval to remove from the District's asset list.
E.
AI -91071
Requesting approval for entering into a Soil Depository Agreement with Palacios Raquenel V. Revocable Trust in reference to the GLO CDBG-MIT 2015 & 2016 Flood Project. Subject to final legal review.
F.
AI -91006
1. Requesting acceptance and approval of the final negotiated Professional Engineering Services Agreement (C-HCDD1-23-028-05-30) with Izaguirre Engineering Group, LLC. in connection to the "West Main Drain (WMD) Drainage Improvement Project from Inspiration to SH 107 & Western Limits of Conway" as approved for negotiations on 05/16/2023, AI-90886.
2. Pursuant to the approval of the Professional Engineering Services Agreement (C-HCDD1-23-028-05-30) with Izaguirre Engineering Group, LLC., requesting approval of Work Authorization No. 1 in the amount of $231,875.56 to provide professional engineering services for the "West Main Drain (WMD) Drainage Improvement Project from Inspiration to SH 107 & Western Limits of Conway".
2. Pursuant to the approval of the Professional Engineering Services Agreement (C-HCDD1-23-028-05-30) with Izaguirre Engineering Group, LLC., requesting approval of Work Authorization No. 1 in the amount of $231,875.56 to provide professional engineering services for the "West Main Drain (WMD) Drainage Improvement Project from Inspiration to SH 107 & Western Limits of Conway".
G.
AI -90965
Requesting approval to accept bids and award a Requirements Agreement to the sole and most responsible bidder meeting all requirements/specifications, ACT Pipe & Supply, for the "HP Storm Drain Pipes and Related Items'', RFB No. HCDD1-23-017-04-18-ESZ, (Subject to final legal review and compliance with HB -1295)
H.
AI -91054
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service;
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate On-Call Professional Service Agreements for the provisions of Professional Construction Materials Testing (CMT) Services with the following listed Engineering Firms on an as needed basis from the District's pre-approved ''Pool'' of pre-qualified Professional Engineering Services as approved by the Board of Directors on March 7, 2023, AI-89829:
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate On-Call Professional Service Agreements for the provisions of Professional Construction Materials Testing (CMT) Services with the following listed Engineering Firms on an as needed basis from the District's pre-approved ''Pool'' of pre-qualified Professional Engineering Services as approved by the Board of Directors on March 7, 2023, AI-89829:
- Raba Kistner, Inc.
- Millennium Engineers Group, Inc
- B2Z Engineering, LLC
- L&G Engineers Consulting Engineers, Inc.
- Terracon Consultants, Inc.
I.
AI -90995
Requesting approval of the procurement packet RFB HCDD1-23-030-06-21-KMG "Sale and removal of fill dirt for 2016 GLO Projects" as attached hereto with authority to advertise and re-advertise, if applicable.
J.
AI -90975
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, etc.,) for Hidalgo County Drainage District No. 1"Purchase of Precast Culvert Boxes Size 7ft x 7ft, for Southwest Weslaco 2018 Bond Referendum Project No. 35", RFB No. HCDD1-23-031-06-21-ESZ, including the re-advertisement of project in the event bids are rejected, or no bids are received & items are still required.
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -91078
Mission Inlet (Balboa) - Budget 020
1. Approval of Application for Payment No. 17 in the amount of $45,200.05 from Castle Enterprises, LLC pertaining to Construction Contract C-HCDD1-20-002-02-11 Mission Inlet Balboa. Project Engineer L&G Engineering PO#639479
2. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Castle Enterprises, LLC pertaining to Construction Contract C-HCDD1-20-002-02-11 Mission Inlet Balboa. Project Engineer L&G Engineering PO#639479
3. Approval of Application for Payment No. 18 Retainage and interest in the amount of $137,120.25 pertaining to Construction Contract C-HCDD1-20-002-02-11 Mission Inlet Balboa subject to final legal review. Project Engineer L&G Engineering PO#639479
Reconstruction of Main Floodwater Channel Weir 4 - Budget 375
4. Approval of Application for Payment No. 3 in the amount of $136,136.75 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-030-07-12 Reconstruction of Main Floodwater Channel Weir 4. Project Engineer Intr national Consulting Engineers PO#646926
1. Approval of Application for Payment No. 17 in the amount of $45,200.05 from Castle Enterprises, LLC pertaining to Construction Contract C-HCDD1-20-002-02-11 Mission Inlet Balboa. Project Engineer L&G Engineering PO#639479
2. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Castle Enterprises, LLC pertaining to Construction Contract C-HCDD1-20-002-02-11 Mission Inlet Balboa. Project Engineer L&G Engineering PO#639479
3. Approval of Application for Payment No. 18 Retainage and interest in the amount of $137,120.25 pertaining to Construction Contract C-HCDD1-20-002-02-11 Mission Inlet Balboa subject to final legal review. Project Engineer L&G Engineering PO#639479
Reconstruction of Main Floodwater Channel Weir 4 - Budget 375
4. Approval of Application for Payment No. 3 in the amount of $136,136.75 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-030-07-12 Reconstruction of Main Floodwater Channel Weir 4. Project Engineer Intr national Consulting Engineers PO#646926
7.
2018 Bond Referendum Projects:
A.
AI -91037
Acceptance and approval of Work Authorization No. 16 in the total amount of $19,962.79 as submitted by B2Z Engineering, LLC. through Contract C-HCDD1-21-026-06-01 to provide Geotechnical/Construction Material Testing Services for the "Mile 10N & Baseline Road - Bond Referendum Project No. 20".
B.
AI -91043
Acceptance and approval of Work Authorization No. 17 in the total amount of $3,818.00 as submitted by B2Z Engineering, LLC. through Contract C-HCDD1-21-026-06-01 to provide Geotechnical Field and Laboratory Services for the "Southwest Weslaco - 2018 Bond Referendum Project No. 35".
C.
AI -90951
1. Requesting approval of Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-018-03-26), with R. Gutierrez Engineering Corporation, for the project: "East Mercedes - 2018 Bond Referendum Project #10-B", to increase Special Services for additional Parcels Surveys and Metes and Bounds, in the amount of $2,000 (subject to final Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-018-03-26), with R. Gutierrez Engineering Corporation, for the project: "East Mercedes - 2018 Bond Referendum Project #10-B", to increase Special Services for additional Parcels Surveys and Metes and Bounds, in the amount of $2,000, (subject to final Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-018-03-26), with R. Gutierrez Engineering Corporation, for the project: "East Mercedes - 2018 Bond Referendum Project #10-B", to increase Special Services for additional Parcels Surveys and Metes and Bounds, in the amount of $2,000, (subject to final Legal review and compliance with HB1295).
D.
AI -91066
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, etc.), for Hidalgo County Drainage District No. 1"Construction of Cast-in Place Reinforced Concrete Boxes Size 7ft x 7ft, for Southwest Weslaco 2018 Bond Referendum Project No. 35", RFB No. HCDD1-23-032-06-21-ESZ, including the re-advertisement of project in the event bids are rejected, or no bids are received & items are still required.
E.
AI -90949
Requesting approval of Change Order No.3, reflecting an increase in the amount of $104,940.00, and ninety (90) additional construction calendar days, in connection with the project "Mission-McAllen Rado Phase I -2018 Bond Referendum Project No. 25'', Contract No. C-HCDD1-21-023-07-27, with Gonzalez Engineering & Management, LLC, as recommended by Project Engineer, B2Z Engineering, LLC.
F.
AI -91093
Requesting approval of Change Order No.1, reflecting an increase in the amount of $103,634.00 and thirty (30) additional construction calendar days, in connection with the project "Mid-Valley Airport Ditch 18B Drainage Improvements - 2018 Bond Referendum Project No. 19'', Contract No. C-HCDD1-22-020-05-31, with Mor-Wil, LLC, as recommended by Project Manager, B2Z Engineering, LLC.
G.
AI -91070
Mission McAllen Rado Alternate - Budget 525 Requesting approval to issue payments on award to three (3) special commissioners, Robert Fernandez, Veronica L. Ontiveros, and Roberto M.Garcia in the amount of $2,000 each pertaining to condemnation proceedings for Cause No, CCD-0636-D Parcel No. 25-2 Shin Foundation I, LTD
H.
AI -91077
South I Rd Detention (West Side) - Budget 533
1. Approval of Application for Payment No. 6 in the amount of $1,440.00 from IOC Company pertaining to Construction Contract C-HCDD1-22-028-07-12 South I Rd. Detention (West Side). Project Engineer: B2Z Engineering PO#646281
2. Approval and Acceptance of Certificate of Substantial Completion from IOC Company pertaining to Construction Contract C-HCDD1-22-028-07-12 South I Rd. Detention (West Side). Project Engineer: B2Z Engineering PO#646281
Inspiration Road - Budget 543
3. Payment approval of Invoice No. 2 in the amount of $21,129.94 from Hidalgo County Precinct 3 pertaining to Inspiration Road RDF 2022 Pay Period 16.
1. Approval of Application for Payment No. 6 in the amount of $1,440.00 from IOC Company pertaining to Construction Contract C-HCDD1-22-028-07-12 South I Rd. Detention (West Side). Project Engineer: B2Z Engineering PO#646281
2. Approval and Acceptance of Certificate of Substantial Completion from IOC Company pertaining to Construction Contract C-HCDD1-22-028-07-12 South I Rd. Detention (West Side). Project Engineer: B2Z Engineering PO#646281
Inspiration Road - Budget 543
3. Payment approval of Invoice No. 2 in the amount of $21,129.94 from Hidalgo County Precinct 3 pertaining to Inspiration Road RDF 2022 Pay Period 16.
8.
Right of Way Acquisitions:
A.
AI -91083
Requesting acceptance and approval of donation easement from Nowell Borders as it relates to a .58 Acre tract of land out of Lot 1 Block 69, Engleman Re-Subdivision. Pending final legal review.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
1.
AI -91091
Deliberation regarding possible acquisition of property within the Mission Inlet System, tract WEST ADDN. TO SHARYLAND S10.85AC EXC N79.34'-W75' LOT 13-12 10.72AC GR
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn