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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS JUNE 13, 2023 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -91231
Requesting approval to declare surplus for approximately 500,000 Cubic Yards of Fill Dirt for ''Mission Inlet Drainage Improvements Project (Section C & F -Balboa Estates Area Drainage Improvements)'', in as much as an attempt was made for the sale and removal through RFB No. HCDD1-23-029-06-07-ESZ and as advertised for (2) two consecutive weeks, and No Bids were received.
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -91242
Alamo Expressway Drain Expansion - Budget 320
1 Approval of Application for Payment No. 13 in the amount of $79,608.97 with interest on retainage in the amount of $693.27 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-001-03-08 Alamo Expressway Drain Expansion. Project Engineer HCDD1 PO645596
2. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-001-03-08 Alamo Expressway Drain Expansion. Project Engineer HCDD1 PO645596
1 Approval of Application for Payment No. 13 in the amount of $79,608.97 with interest on retainage in the amount of $693.27 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-001-03-08 Alamo Expressway Drain Expansion. Project Engineer HCDD1 PO645596
2. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-001-03-08 Alamo Expressway Drain Expansion. Project Engineer HCDD1 PO645596
7.
2018 Bond Referendum Projects:
A.
AI -91125
1. Requesting approval to award construction contract C-HCDD1-23-014-06-13 to the lowest responsive and responsible bidder, RBM Contractors, LLC. in the amount of $1,490,579.73 for the "Mile 10N & Baseline Road Phase II - USIBWC Structure 139 - 2018 Bond Project 20", as recommended by project engineer, Quintanilla, Headley & Associates, Inc. (subject to final legal review and compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor.
B.
AI -91179
Requesting approval of closing documents for Parcel 21-5 as it relates to Project 21 of the 2018 Drainage Bond Program - Mile 10 N & Mile 1 W Project and authority for the Chairman of the Board to execute documents.
C.
AI -91182
1. Requesting approval of closing documents for Parcel 10B-2 as it relates to Project 10B of the 2018 Drainage Bond Program - East Mercedes Project and authority for the Chairman of the Board to execute documents.
2. Approval of payment and issuance of a manual check to Jones, Galligan, Key & Lozano, L.L.P. for $302,632.13 upon closing of execution of closing documents.
2. Approval of payment and issuance of a manual check to Jones, Galligan, Key & Lozano, L.L.P. for $302,632.13 upon closing of execution of closing documents.
D.
AI -91234
J-08 Drain - Budget 515
1. Approval of Application for Payment No. 5 in the amount of $112,400.17 from Mor-Wil, LLC pertaining to Construction Contract No. C-HCDD1-22-024-07-26 J-08 Drain. Project Engineer: Quintanilla Headley & Associates PO#646299
Mid-Valley Airport - Budget 519
2. Approval of Application for Payment No. 2 in the amount of $201,238.89 from Mor-Wil, LLC pertaining to Construction Contract No. C-HCDD1-22-020-05-31 Mid-Valley Airport IBWC Ditch. Project Engineer: HCDD1 PO#646596
Mile 9 N. & FM 1015 - Budget 524
3. Approval of Application for Payment No. 3 in the amount of $28,751.76 from Mor-Wil, LLC pertaining to Construction Contract No. C-HCDD1-21-054-12-08 Mile 9 N. & FM 1015. Project Engineer: Halff & Associates PO#645350
South I Rd Detention (West Side) - Budget 533
4. Approval of Application for Payment No. 7 and interest in the amount of $42,093.97 from IOC Company pertaining to Construction Contract No. C-HCDD1-22-028-07-12 South I Rd Detention (West Side). Project Engineer B2Z PO#646281
5. Approval and acceptance of Certificate of Construction Completion from IOC Company pertaining to Construction Contract No. C-HCDD1-22-028-07-12 South I Rd Detention (West Side). Project Engineer B2Z PO#646281
South Lateral Drain - Budget 534
6. Approval of Application for Payment No. 2 in the amount of $69,408.00 from Mor-Wil, LLC pertaining to Construction Contract No. C-HCDD1-22-033-07-12 South Lateral Drain. Project Engineer: HCDD1 PO#646381
1. Approval of Application for Payment No. 5 in the amount of $112,400.17 from Mor-Wil, LLC pertaining to Construction Contract No. C-HCDD1-22-024-07-26 J-08 Drain. Project Engineer: Quintanilla Headley & Associates PO#646299
Mid-Valley Airport - Budget 519
2. Approval of Application for Payment No. 2 in the amount of $201,238.89 from Mor-Wil, LLC pertaining to Construction Contract No. C-HCDD1-22-020-05-31 Mid-Valley Airport IBWC Ditch. Project Engineer: HCDD1 PO#646596
Mile 9 N. & FM 1015 - Budget 524
3. Approval of Application for Payment No. 3 in the amount of $28,751.76 from Mor-Wil, LLC pertaining to Construction Contract No. C-HCDD1-21-054-12-08 Mile 9 N. & FM 1015. Project Engineer: Halff & Associates PO#645350
South I Rd Detention (West Side) - Budget 533
4. Approval of Application for Payment No. 7 and interest in the amount of $42,093.97 from IOC Company pertaining to Construction Contract No. C-HCDD1-22-028-07-12 South I Rd Detention (West Side). Project Engineer B2Z PO#646281
5. Approval and acceptance of Certificate of Construction Completion from IOC Company pertaining to Construction Contract No. C-HCDD1-22-028-07-12 South I Rd Detention (West Side). Project Engineer B2Z PO#646281
South Lateral Drain - Budget 534
6. Approval of Application for Payment No. 2 in the amount of $69,408.00 from Mor-Wil, LLC pertaining to Construction Contract No. C-HCDD1-22-033-07-12 South Lateral Drain. Project Engineer: HCDD1 PO#646381
8.
Human Resources:
A.
AI -91239
1. Approval of the following personnel actions effective June 19, 2023:
2. Approval of Surveying Tech III Job Description
3. Approval of the Revised Classified Positions List
4. Approval of Revised Salary Schedule
5. Approval of Budget Line Item Transfers
| Action | Current Slot # | Current Position Title | Current Grade | Proposed Position Title | Proposed Grade |
| Create | Surveying Tech I | 8 | |||
| Create | Surveying Tech I | 8 | |||
| Reclassification | 23 Admin | Surveying Tech II | 12 | Surveying Tech III | 12 |
| Reclassification | 26 Admin | Surveying Tech II | 12 | Surveying Tech III | 12 |
| Reclassification | 40 Admin | Surveying Tech I | 9 | Surveying Tech II | 10, 2 |
| Reclassification | 128 M&O | Maintenance II | 5 | Surveying Tech I | 8, 2 |
2. Approval of Surveying Tech III Job Description
3. Approval of the Revised Classified Positions List
4. Approval of Revised Salary Schedule
5. Approval of Budget Line Item Transfers
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn