CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 11, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Approval to pay invoices submitted by Data Rx in the amount of $58,509.93 for pharmaceutical services provided to the Indigent Health Care Program.
C.
Approval to terminate service contract C-07-360-10-30 with Data Rx Management effective 2-11-2008.
7.
HIDTA - Task Force - Dora Munoz:
A.
Requesting authorization and approval for the County Judge to execute the "FY 2007 Chapter 59 Asset Forfeiture Report by Law Enforcement Agency."
8.
Urban County - Diana Serna:
A.
1. Hold Public Hearing to consider public comments on a proposed budget and program amendment for Pct. #4 utilizing Urban County funds from Program Years 18 (2005) & Year 19 (2006). The amendment will create a Rehab Single Unit Residential line item in FY 18 (2005) and Increase the Street Improvements line item in FY 19 (2006).
2. Consideration and Approval of an amendment to the Urban County Pct. #4 Year 18 (2005) & Year 19 (2006) CDBG workplan.
2. Consideration and Approval of an amendment to the Urban County Pct. #4 Year 18 (2005) & Year 19 (2006) CDBG workplan.
B.
Hidalgo County Precinct No. 1 is requesting approval to enter into an Interlocal Agreement with the City of Donna for the contribution of CDBG funds to the Altas Palmas Park utilizing Urban County Funding Year 19 (2006).
C.
Approval to award the sole bid submitted by Ferrera Fire Apparatus, Inc. for selected items in the amount of $31,256.00 for the Elsa Fire Department utilizing Urban County Pct. 1 Fire Station Equipment from Year 20 (2007).
9.
Office of the County Judge:
A.
Approval of proclamation proclaiming the week of February 10-16, 2008 as FCCLA Week in Hidalgo County.
10.
Auditor's Office - Ray Eufracio:
A.
Requesting approval to process payment of 2008 membership dues to the Texas Association of County Auditors and the Government Finance Officers Association in the amounts of $355.00 and $1,705.00, respectively (PO #598130 & #597306).
11.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
5.
Recommending bid award to the sole bidder meeting all specifications, requirements and/or terms and conditions with approval lease/contract document (subject to legal review) for: RFB "Lease of Office Space in the City of McAllen-South WIC Clinic", project. (No.: 2007-011)
6.
Requesting authority to exercise the option to extend/renew the first (1) year of the three (3)-one (1) year extension as stated and reflected in the "Exhibit A-Requirements" of the RFQ NO: 2007-018-01-03-Arbitrage Calculation Services, under the same rates, terms and conditions.
7.
Requesting authority to advertise with approval of draft specifications for: Lubricants (Grease, Oil, Hydraulic Fluids) and Anti-Freeze Products.
8.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 11322497 in the amount of $ 2,125.00 from L & G CONSULTING ENGINEERS INC. d/b/a L & G ENGINEERING in connection with Contract No. C-07-400-11-06 and Work Authorization No. 1 for "Turnkey Solution for the Demolition and Removal of Structures & Below Ground Tanks and Related Equipment" (located at 201 and 207 North Closner Street, Edinburg, Texas).
9.
A. Acceptance and approval of the final draft contract document (approved as to form by legal counsel) for the four (4) qualified non-profit organizations for Hidalgo County's RFP: Demonstration Program Primary/Specilty Health Care Services and/or Targeted Case Management":
1. Physicians Educational Foundation 3. Nuestra Clinica Del Valle
2. Hope Family Health Center 4. El Milagro Clinic
B. Presentation for discussion, consideration and determination of grant awards for each qualified non-profit organizations including, but not limited to, the following options:
1) Equal monetary grant awards
2) Proportional monetary grant awards
3) Other, as may developed/determine by Commissioner's Court
Note: All awards are on a re-imbursement basis subject to all audit procedures and processes.
1. Physicians Educational Foundation 3. Nuestra Clinica Del Valle
2. Hope Family Health Center 4. El Milagro Clinic
B. Presentation for discussion, consideration and determination of grant awards for each qualified non-profit organizations including, but not limited to, the following options:
1) Equal monetary grant awards
2) Proportional monetary grant awards
3) Other, as may developed/determine by Commissioner's Court
Note: All awards are on a re-imbursement basis subject to all audit procedures and processes.
10.
Requesting authority to exercise the sixty (60) day grace period extension with Pavement Markings, Inc. in connection with the current contract# E-07-080-02-06-"Striping of County Roads" for Hidalgo County while procurement process is completed. Expiring 04/06/08 or upon new award of bid (which ever comes first).
11.
Presentation by project architects ROFA of bids received with recommedations for award in connection with Hidalgo County's project for the "Construction of Headstart Central Kitchen" to lowest responsible bidder meeting all specifications (Bid No. 200-159C-12-12-MSS)
12.
Presentation for discussion, consideration, acceptance and approval to relocate Hidalgo County Court at Law #6 (currently housed in Annex #1- northside of Courthouse grounds) to second floor courtroom at the Courthouse currently housing IV-D (Master) Court #1 effective upon the retirement (2-29-08) of the Hon. J. M Ramirez, Associate Justice, Fifth Administrative Judicial Region.
13.
Presentation of the approved "pool" of architects for the purpose of nominating at least three (3) firms to score, grade, evaluate, rank, negotiate and engage an architect in connection with the necessity to generate "As-Built" drawings, develop and draft specifications for necessary renovations/repairs or improvement to the Courthouse complex, including but not limited to, annex, parking areas and sidewalks.
B.
Pct. 1
1.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322483 in the amount of $ 123,177.50 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-451-12-26 (PO # 596375) for: FM 493 from MILE 10 to SH 107-Hidalgo County Precinct No. 1
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322489 in the amount of $ 3,653.70 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-06-145-03-06 (PO # 569911) for: FM 88 ROW Mile 12 Road North to FM 1925
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322489 in the amount of $ 3,653.70 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-06-145-03-06 (PO # 569911) for: FM 88 ROW Mile 12 Road North to FM 1925
C.
Pct. 3
1.
Presentation for discussion, consideration, acceptance, and approval Payment No. 2 in the amount of $15,693.00, from Alcocer Garcia Associates Design Consulting, contracted architect for, "Meeting Hall/Pavilion for Precinct No. 3."
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Invoice No. 425551/05/XV in the amount of $2,500.00, from Dannenbaum Environmental Corp., contracted engineer for, Landfill Project."
3.
Presentation for discussion, consideration, and approval to execute a professional engineering services agreement for environmental assessment, right-of-way mapping, and/or acquisition services with L & G Engineering, for the "La Homa Road" as authorized & approved for negotiations by CC on 1/02/08.
4.
Presentation for discussion, consideration, acceptance and approval to proceed with repairs on heavy equipment, specifically Unit #90, roll-off truck with the projected/estimated cost of $10,369.86 submitted by French-Ellison Truck Center, LTD through quote #06319 and requistion #126589.
D.
Pct. 4
1.
Approval of Request for Application No. 1 in the amount of $446,310.00, from CRC Design Consultant, awarded contractor for the, "Construction of New Office for Precinct No. 4," and as certified for payment by project architect, VA Architecture;
E.
Community Service Agency
1.
Requesting authority to advertise and approval of specifications and/or requirements for: RFP- "Replacement of Refrigerators" for County of Hidalgo Community Service Agency. (Bid No. #08-063)
F.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
12.
Budget & Management - Valde Guerra:
A.
Fund 2202- Workers' Compensation Self-Insured
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $68,371.93 for the period of 01/01-15/2008 and requesting approval of wire transfer.
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $68,371.93 for the period of 01/01-15/2008 and requesting approval of wire transfer.
B.
Pct. 2 Road & Bridge:
1. Approval to adjust the 2008 Base Salaries for the following positions reclassified in 2007:
2. Approval of revised salary schedule
1. Approval to adjust the 2008 Base Salaries for the following positions reclassified in 2007:
|
Slot
|
Title
|
2007
Salary
|
COLA
|
2008 Base
Salary
|
| 122-006-0008 | Special Projects/Program Manager |
$47,500.00
|
$1,900.00
|
$49,400.00
|
| 122-006-0014 | Mechanic III |
$31,816.00
|
$1,273.00
|
$33,089.00
|
2. Approval of revised salary schedule
C.
Employee Benefits Section:
1. Discussion, consideration and approval to transfer $ 478,802.66 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the periods:
1. Discussion, consideration and approval to transfer $ 478,802.66 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the periods:
| January 22, 2008 thru January 28, 2008 |
$ 258,067.92
|
| January 29, 2008 thru February 04, 2008 |
$ 220,734.74
|
|
Total:
|
$ 478,802.66
|
D.
1. Discussion, consideration, and approval of Advanced Funding Agreement Amendment #2 between the State of Texas and the County of Hidalgo for the termination of Advanced Funding Agreement for Hidalgo County Loop - SE Portion (CSJ: 0921-02-142) with authority for County Judge to sign the required documents.
2. Discussion, consideration, and approval of Advanced Funding Agreement Amendment #2 between the State of Texas and the County of Hidalgo for the termination of Advanced Funding Agreements for Hidalgo County Loop - SW Portion (CSJ: 0921-02-172) with authority for County Judge to sign the required documents.
2. Discussion, consideration, and approval of Advanced Funding Agreement Amendment #2 between the State of Texas and the County of Hidalgo for the termination of Advanced Funding Agreements for Hidalgo County Loop - SW Portion (CSJ: 0921-02-172) with authority for County Judge to sign the required documents.
E.
1. Discussion, consideration and approval of removal of the CR 341 (Nittler Road) Bridge from TxDOT's Inventory.
2. Discussion, consideration and approval of removal of the Mile 15 1/2 Bridge from TxDOT's Inventory.
2. Discussion, consideration and approval of removal of the Mile 15 1/2 Bridge from TxDOT's Inventory.
F.
Approval of 2008 interdepartmental transfer (1336) for Certificates of Obligation, Series 2006 - Buildings and Grounds from Courthouse Additional Parking (028) to Head Start Kitchen (032) in the amount of $235,000.00.
G.
Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program 004 to program 003 in the amount of $ 58,509.93.
H.
Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to Juvenile Justice Court (1100) in the amount of $2,975.76.
I.
Approval of 2008 interdepartmental transfer from 275th DC- Supplemental Pay to County Wide Adm.-Contingency in the amount of $3,000.00.
J.
Approval of 2008 interdepartmental transfer from County Wide Administration - Contingency to Constable Pct#3 (1100) in the amount of $43,578.59
K.
Approval of 2007 unappropriation of funds for (Fund 1202) Precinct 2 Road and Bridge in the amount of $32,264.43.
L.
Approval of 2007 unappropriation of funds for (Fund 1315) TXDOT projects (FM 88/FM 1015) in the total amount of $11,241.14.
M.
Approval of 2008 unappropriation of funds for District Attorney's Bad Check Account (1222) and District Attorney's Investigation HB65 (1223) in the amounts of $169,879.14 and $139,433.91 (respectively).
N.
Approval of 2008 interfund transfer from Indigent Health Care Program (1249) to County Wide Administration (1100) in the amount of $1,361,727.63.
O.
Urban County:
1. Approval to adjust the 2008 Base Salaries for the following positions reclassified in 2007:
2. Approval of revised salary schedule
1. Approval to adjust the 2008 Base Salaries for the following positions reclassified in 2007:
| Slot | Title | 2007 Salary | COLA | 2008 Base Salary |
| 250-001-0-0002 | Comp Div Mngr. | $44,068.00 | $1,763.00 | $45,831.00 |
| 250-001-0-0008 | Sr. Accountant | $51,451.00 | $2,058.00 | $53,509.00 |
| 250-001-0-0015 |
HR Coordinator | $41,729.00 | $1,669.00 | $43,398.00 |
| 250-001-0-0016 | Jr. Accountant | $38,862.00 | $1,554.00 | $40,416.00 |
| 250-004-0-0002 | Administrative Tech II | $32,829.00 | $1,313.00 | $34,142.00 |
2. Approval of revised salary schedule
P.
Elections Department:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Elections Dept (1100) in the amount of $18,066.05.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Elections Dept (1100) in the amount of $18,066.05.
Q.
Health Administration:
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Health Administration (1100) in the amount of $771,095.00 to fund Indigent Health Care Demonstration Projects.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Health Administration (1100) in the amount of $771,095.00 to fund Indigent Health Care Demonstration Projects.
R.
1. Requesting exemption from competitive bidding requirements, under Texas Local Govt. Code 262.024(a) (4) a professional service in connection with Legal Representation for Hidalgo County
2. Approval of Letter of Engagement with authority to engage the Firm of _________________ in connection with Legal Representation for Hidalgo County
2. Approval of Letter of Engagement with authority to engage the Firm of _________________ in connection with Legal Representation for Hidalgo County
13.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Armando Zapata
E.
Cause No.: C-806-07-F; Nicolas Cantu vs Hidalgo County
F.
Suit No. T-298-07-C; Edinburg Consolidated Independent School District et al vs Gustavo
Morin, et al.
Morin, et al.
14.
Open Session:
A.
Real Estate Acquisition/Sale
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Armando Zapata
E.
Cause No. C-806-07-F; Nicolas Cantu vs Hidalgo County
F.
Suit No.: T-298-07-C, Edinburg Consolidated Independent School District et al vs Gustavo Morin, et al
15.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
16.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
17.
Adjourn