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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS JULY 25, 2023 1:30 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -91761
Approval of Resolution and Affidavit requesting financial assistance from the Texas Water Development Board for the Raymondville Drain Project and action designating Mr. Raul E. Sesin, P.E., CFM as authorized signor of the grant agreement and any other necessary documents that apply to the grant and transfer of funds.
B.
AI -91693
Requesting approval to exercise the District's sole option to renew/extend the contract with Terra Firma Materials, L.L.C., for ''Flexible Base Material (Crushed Caliche)'' for a period of one (1) year, under the same, rates, terms, and conditions as stated in the contract number C-HCDD1-22-035-08-09, effective August 9, 2023.
C.
AI -91646
1. Requesting approval of final negotiated Professional Services Agreement with B2Z Engineering, LLC, (C-HCDD1-23-036-07-25) as it relates to Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District No.1 Projects; Approved for negotiations by the HCDD1 Board of Directors on 5/30/23, AI-91054. (subject to final Legal review).
2. Pursuant to Board approval, requesting acceptance and approval of Work Authorization No. 1 in the amount of $66,279.75 to provide Construction Material Testing Services (On-Call) for the project ''Mile 10 N. & Baseline Rd Ph II USIBWC Structure 139 -2018 Bond Referendum Project No. 20'', as submitted by B2Z Engineering, LLC, through Contract No. C-HCDD1-23-036-07-25. (Subject to final legal review)
2. Pursuant to Board approval, requesting acceptance and approval of Work Authorization No. 1 in the amount of $66,279.75 to provide Construction Material Testing Services (On-Call) for the project ''Mile 10 N. & Baseline Rd Ph II USIBWC Structure 139 -2018 Bond Referendum Project No. 20'', as submitted by B2Z Engineering, LLC, through Contract No. C-HCDD1-23-036-07-25. (Subject to final legal review)
D.
AI -91772
Requesting authority to advertise and approval of the procurement packet (requirements, specifications, plans, etc), for the project "365 Toll Off-Site Drainage Improvements Project Outfall #2, #3 & #4" RFB HCDD1-23-042-08-16-KMG, including the re-advertising of the project in the event no responses are received.
E.
AI -91692
Requesting approval of closing documents for Parcel E1 as it relates to the Glasscock Rd Mile 4 to Mile 5 Area Drainage Improvements project and authority for the Chairman of the Board to execute documents.
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -91780
Main Floodwater Channel Weir 4 - Budget 375
Approval of Application for Payment No. 4 in the amount of $151,580.61 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-030-07-12 MFW Weir 4. Project Engineer International Consulting Engineers, PO#646926
Approval of Application for Payment No. 4 in the amount of $151,580.61 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-030-07-12 MFW Weir 4. Project Engineer International Consulting Engineers, PO#646926
7.
2018 Bond Referendum Projects:
A.
AI -91688
Requesting approval of closing documents for Parcel 21-4 as it relates to Project 21 of the 2018 Drainage Bond Program - Mile 10 N & Mile 1 W Project and authority for the Chairman of the Board to execute documents.
B.
AI -91766
Faysville Drain - Budget 511
1. Approval of Application for Payment No. 1 in the amount of $104,579.39 from RDH Site and Concrete pertaining to Construction Contract C-HCDD1-21-047-09-29 Faysville Drain Improvements. Project Engineer KCI, PO#645349
Highway 281 & FM 88 - Budget 514
2. Approval of Application for Payment No. 6 in the amount of $68,850.00 from Go Underground, LLC pertaining to Construction Contract C-HCDD1-22-019-004-20 Highway 281 & FM 88. Project Engineer: Cruz Hogan, PO#646340-R
J-08 Drain - Budget 515
3. Approval of Application for Payment No. 7 in the amount of $18,450.00 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-024-076 J-08 Drain Improvements. Project Engineer: Quintanilla Headley, PO#646299
Mid Valley Airport - Budget 519
4. Approval of Application for Payment No. 3 in the amount of $173,221.54 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-020-05-31 Mid Valley Airport. Project Engineer: HCDD1, PO#646596-R
Mile 9 N & FM 1015 - Budget 524
5. Approval of Application for Payment No. 4 in the amount of $339,085.44 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-054-12-08 Mile 9 N & FM 1015. Project Engineer: Halff Associates, PO#645350
1. Approval of Application for Payment No. 1 in the amount of $104,579.39 from RDH Site and Concrete pertaining to Construction Contract C-HCDD1-21-047-09-29 Faysville Drain Improvements. Project Engineer KCI, PO#645349
Highway 281 & FM 88 - Budget 514
2. Approval of Application for Payment No. 6 in the amount of $68,850.00 from Go Underground, LLC pertaining to Construction Contract C-HCDD1-22-019-004-20 Highway 281 & FM 88. Project Engineer: Cruz Hogan, PO#646340-R
J-08 Drain - Budget 515
3. Approval of Application for Payment No. 7 in the amount of $18,450.00 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-024-076 J-08 Drain Improvements. Project Engineer: Quintanilla Headley, PO#646299
Mid Valley Airport - Budget 519
4. Approval of Application for Payment No. 3 in the amount of $173,221.54 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-020-05-31 Mid Valley Airport. Project Engineer: HCDD1, PO#646596-R
Mile 9 N & FM 1015 - Budget 524
5. Approval of Application for Payment No. 4 in the amount of $339,085.44 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-054-12-08 Mile 9 N & FM 1015. Project Engineer: Halff Associates, PO#645350
8.
2023 Bond Referendum Projects:
A.
AI -91773
1. Presentation and discussion of Hidalgo County Drainage District's Capital Improvement Plan in the amount of $60 million and discussion of outstanding debt.
2. Request approval to authorize District's Financial Advisor, Estrada Hinojosa & Company to proceed with the preparation of financial plan for the sale of bonds needed for the first phase of the 2023 Bond Program.
3. Consideration and action approving a resolution declaring expectation to reimburse expenditures with proceeds of future debt.
2. Request approval to authorize District's Financial Advisor, Estrada Hinojosa & Company to proceed with the preparation of financial plan for the sale of bonds needed for the first phase of the 2023 Bond Program.
3. Consideration and action approving a resolution declaring expectation to reimburse expenditures with proceeds of future debt.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't. Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn