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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS SEPTEMBER 26, 2023 1:30 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -92620
A. Hidalgo County Drainage District No.1 2024 Budget.
1. Discussion, consideration, and action on changes to the 2024 proposed Budget.
2. Adoption of the 2024 Annual Budget.
3. Approval of the Compensation Plan and Grade and Step Salary Schedule, effective January 1, 2024
4. Approval to set Salaries, Allowances, and other compensation for the District's 2024 calendar year Budget.
B. Adoption of Hidalgo County Drainage District No. 1 2023 Tax Rate.
1. Approval of Order setting the 2023 Hidalgo County Drainage District No. 1 Tax Rate at $0.1139 per $100.00 tax valuation. Maintenance and Operation Rate of $0.0460 and Debt Service Rate of $0.0679 per $100 tax valuation.
1. Discussion, consideration, and action on changes to the 2024 proposed Budget.
2. Adoption of the 2024 Annual Budget.
3. Approval of the Compensation Plan and Grade and Step Salary Schedule, effective January 1, 2024
4. Approval to set Salaries, Allowances, and other compensation for the District's 2024 calendar year Budget.
B. Adoption of Hidalgo County Drainage District No. 1 2023 Tax Rate.
1. Approval of Order setting the 2023 Hidalgo County Drainage District No. 1 Tax Rate at $0.1139 per $100.00 tax valuation. Maintenance and Operation Rate of $0.0460 and Debt Service Rate of $0.0679 per $100 tax valuation.
B.
AI -92591
Requesting approval to reject bids for the project "365 Toll Off-Site Drainage Improvements Project Outfall #2,3 & 4", RFB No. HCDD1-23-042A-09-13-ESZ, as for project to be an in-house project.
C.
AI -92629
Raymondville Drain - Budget 010
1. Payment approval of Invoice No. 15 2023 RD in the amount of $36,740.89 from Hidalgo County Precinct 4 for Pay Period 15 Raymondville Drain services.
North Main Drain - Budget 204
2. Approval of Application No. 2 in the amount of $535,684.90 from Welch Excavation pertaining to Construction Contract C-HCDD1-22-066-05-02 North Main Drain. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, PO# 647845
1. Payment approval of Invoice No. 15 2023 RD in the amount of $36,740.89 from Hidalgo County Precinct 4 for Pay Period 15 Raymondville Drain services.
North Main Drain - Budget 204
2. Approval of Application No. 2 in the amount of $535,684.90 from Welch Excavation pertaining to Construction Contract C-HCDD1-22-066-05-02 North Main Drain. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, PO# 647845
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -92627
Weslaco Drain - Budget 335
1. Approval of Application for Payment No. 2 in the amount of $89,380.71 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-017-R-05-02 Weslaco Drain. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, PO#647867
Main Floodwater Channel Weir 4 - Budget 375
2. Approval of Application for Payment No. 6 in the amount of $91,262.81 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-030-07-12 Main Floodwater Channel Weir 4. Project Engineer: International Consulting Engineers PO#646926
1. Approval of Application for Payment No. 2 in the amount of $89,380.71 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-017-R-05-02 Weslaco Drain. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, PO#647867
Main Floodwater Channel Weir 4 - Budget 375
2. Approval of Application for Payment No. 6 in the amount of $91,262.81 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-22-030-07-12 Main Floodwater Channel Weir 4. Project Engineer: International Consulting Engineers PO#646926
7.
2018 Bond Referendum Projects:
A.
AI -92601
Requesting approval of Supplemental Agreement No. 5 to the Professional Engineering Services Agreement and to the Work Authorization No. 1, for the project "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25", (C-HCDD1-19-010-03-26), with B2Z Engineering, LLC, to reflect a revised ''Exhibit D"-Work Schedule, with an extended termination date of April 30, 2024, (subject to Legal review and compliance with HB1295).
B.
AI -92611
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, The 5125 Company, in the amount of $644,444.00 for the project ''4 1/2 Mile Rd & Doffing Rd Drainage Improvements -2018 Bond Referendum Project No. 3'', RFB No. HCDD1-23-048-08-22-ESZ as recommended by Project Engineer, CSJ Group, LLC (subject to Legal Review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
C.
AI -92628
Mile 10 N & Baseline - Budget 520
Approval of Application for Payment No. 1 in the amount of $437,904.00 from H2O Construction Services, Inc. pertaining to Construction Contract C-HCDD1-22-065-03-07 Mile 10 N & Baseline. Project Engineer Quintanilla Headley PO#647700
Approval of Application for Payment No. 1 in the amount of $437,904.00 from H2O Construction Services, Inc. pertaining to Construction Contract C-HCDD1-22-065-03-07 Mile 10 N & Baseline. Project Engineer Quintanilla Headley PO#647700
8.
2023 Bond Referendum Projects:
A.
AI -92616
1. Requesting approval of the final negotiated Agreement for Professional Engineering Services with GDJ Engineering, LLC for the project, "Pharr-McAllen Lateral East - 2023 Bond Referendum Project No. 9", Contract No. C-HCDD1-23-054-09-26 and as approved for negotiations on 09/05/23, AI-92355 (subject to final legal review).
2. Acceptance and approval of Work Authorization No. 1 in the amount of $134,485.00 as submitted by GDJ Engineering, LLC through Contract No. C-HCDD1-23-054-09-26, to provide Professional Engineering Services for "Pharr-McAllen Lateral East - 2023 Bond Referendum Project No. 9."
2. Acceptance and approval of Work Authorization No. 1 in the amount of $134,485.00 as submitted by GDJ Engineering, LLC through Contract No. C-HCDD1-23-054-09-26, to provide Professional Engineering Services for "Pharr-McAllen Lateral East - 2023 Bond Referendum Project No. 9."
B.
AI -92617
1. Requesting approval of the final negotiated Agreement for Professional Engineering Services with GDJ Engineering, LLC for the project, "Alamo Expressway Drain Phase 2 - 2023 Bond Referendum Project No. 21", Contract No. C-HCDD1-23-055-09-26 and as approved for negotiations on 09/05/23, AI-92355 (subject to final legal review).
2. Acceptance and approval of Work Authorization No. 1 in the amount of $85,300.00 as submitted by GDJ Engineering, LLC through Contract No. C-HCDD1-23-055-09-26, to provide Professional Engineering Services for "Alamo Expressway Drain Phase 2 - 2023 Bond Referendum Project No. 21."
2. Acceptance and approval of Work Authorization No. 1 in the amount of $85,300.00 as submitted by GDJ Engineering, LLC through Contract No. C-HCDD1-23-055-09-26, to provide Professional Engineering Services for "Alamo Expressway Drain Phase 2 - 2023 Bond Referendum Project No. 21."
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't. Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn