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Agenda for CC CONSENT AGENDA SPECIAL MTG

CONSENT AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
OCTOBER 17, 2023
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor,  Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

NOTICE TO THE PUBLIC
CONSENT AGENDA

The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

1.
AI-92790
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
Auditor's Office:
 
A.
AI-92791
Presentation of Fund Information Report
 
3.
2023 Intradepartmental transfers:
 
A.
AI-92908
2023 - Insurance (1100)
 
B.
AI-92846
2023 - Nuisance Abatement (1100)
 
C.
AI-92827
2023 - 332nd DC (1100)
 
D.
AI-92807
2023 - 389th DC (1100)
 
E.
AI-92857
2023 - Constable Pct. 3 (1100)
 
F.
AI-92812
2023 - Constable Pct. 3  (1100)
 
G.
AI-92760
2023 - 93rd DC (1100)
 
H.
AI-92761
2023 - Veterans Services (1100)
 
I.
AI-92766
2023 - Executive Office (1100)
 
J.
AI-92768
2023 - Safety Division (1100)
 
K.
AI-92748
2023 - Pct.4 Road Maint (1200)
 
L.
AI-92747
2023 - Pct.4 Drainage Improvement Proj. (1200)
 
4.
2023 Interdepartmental transfers:
 
A.
AI-92850
Human Resources - Health Benefits (2201):
Approval of a 2023 Interdepartmental Transfer from Human Resources Health Benefits (prg. 017) to Employee Wellness Program (prg. 018) in the amount of $2,000.00.
 
5.
Planning Department:
 
A.
AI-92848
Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
B.
AI-92793
1. Reimbursement of Financial Guarantee
a. Stone Oaks Subdivision- Pct. 1 (A & M Construction) (Mile 6 ½ West Road & Mile 11 North Road)
Reimbursement Request: $19,500.00 for (13) OSSF'S
 
C.
AI-92867
1. Reimbursement of Financial Guarantee
Highland Manor Phase 2 Subdivision- Pct. 1 (DASC Inv., LLC.) (Mile 5 ½ West Road & Mile 11 North Road)
Reimbursement Request: $1,500.00 for (1 OSSF)
 
6.
County Judge's Office:
 
A.
AI-92869
Approval of Resolution Supporting Proposition 4 on the November 7 Ballot.
 
B.
AI-92863
Approval of Resolution Supporting Proposition 8 on the November 7 Ballot.
 
C.
AI-92917
Approval of Resolution Supporting Proposition 9 on the November 7 Ballot.
 
7.
Monthly Fee Reports:
 
A.
AI-92782
District Clerk         Fee report for the month of September 2023     $350,883.24
 
8.
Executive Office:
 
A.
AI-92910
Approval of invoice No. 5131661 dated 10/12/2023 in the amount of $ 699.00 as submitted by McGriff, Seibels & Williams of Texas, Inc. for 3rd Qtr. adjustments to the 2023 County Wide Commercial Property Policy, with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor
 
9.
Human Resources:
 
A.
AI-92801
1.  Approval of reimbursement in the amount of $682,497.12 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/21/2023 to 09/27/2023.
09/21-27/23 $682,497.12
Total $682,497.12

2.  Approval of wire transfer to cover claims paid.
 
B.
AI-92762
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 09/16/2023 - 09/30/2023 in the amount of $17,449.68 and requesting approval of wire transfer.
 
C.
AI-92794
Sheriff (1100):
Approval of the reassignment of clothing allowances as per Exhibit A, effective next full pay period 10/23/2023 and for calendar year 2024.
 
10.
Tax Refunds:
 
A.
AI-92710
NO ACCOUNT NUMBER  PAYER AMOUNT
1 L2050.00.033.0020.00 ENCORE TITLE LLC $3,210.55
2 P4355.00.000.0011.00 JOSEPHIN ASSAD $8,000.00
 
11.
Membership Dues/Certifications:
 
A.
AI-92878
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $2,735.00 (Requisition #482227), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
 
B.
AI-92804
Urban County:
Requesting approval to renew and pay the 2023-2024 National Community Development Association (NCDA) Region VI for Hidalgo County Urban County Program.  The membership covers the period of 7/1/2023-6/30/2024.
 
C.
AI-92765
476th Disctrict Court (1100):
Requesting approval to pay 2023 Texas Association of Court Administration ( TACA) membership dues for Raquel Moran Nevarez, Asst. Court Coordinator in the amount of $75.00 (Req# 480612), with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 
 
D.
AI-92763
Emergency Management:
Requesting approval to submit the 2023-2024 Membership Dues (requisition #481745) for Emergency Management Coordinator Ricardo Saldaña to the Texas Fire Marshal's Association in the amount of $50.00, with authority for the County Treasurer to issue payment after auditing procedures have been completed.
 
E.
AI-92700
Jail (1100)
Requesting approval to pay 2023 membership due to the American jail Association for Chief Steve Herrera, Captain Gerardo Lopez and Captain Jose Vasquez in the amount of $60.00 each (requisition #480766) with authority for the County Treasurer to issue a check after auditing procedures are completed by County Auditor.
 
F.
AI-92740
County Clerk:
Requesting approval to pay the 2023-2024 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate Membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
 
12.
Urban County:
 
A.
AI-92835
Requesting approval to purchase agreement required by vendor, Mozart Holdings thru Distributor Medline Industries, LP to procure for services and equipment, with authority for Urban County Program Director to sign the agreement.
 
B.
AI-92836
Requesting approval of purchase agreement required by vendor, Beckman Coulter to procure for services  and equipment, with authority for Urban County Program Director to sign the agreement.
 
C.
AI-92834
Requesting approval to complete and submit a credit application required by vendor, Becton Dickinson & Company to procure for services and equipment, with authority for Urban County Program Director to sign the credit application and agreement.
 
D.
AI-92837
Requesting approval to complete and submit a credit application required by vendor, Henry Shein to procure for services and equipment, with authority for Urban County Program Director to sign the credit Application.
 
E.
AI-92833
Requesting approval to complete and submit a credit application required by vendor, Abbott Laboratories to procure for services and equipment, with authority for Urban County Program Director to sign the credit application and agreement.
 
13.
Budget & Management:
 
A.
AI-92844
Constable Pct. 3 Irrigation Districts (1285):
Approval of 2023 interfund transfer from Transfers In/Out ( prog. 005, FY 4) to Transfers In/Out ( prog. 020, FY 4) in the amount of $20,332.00 to properly allocate the cash match funds required for the FY 2024 interlocal agreement between Hidalgo County, Hidalgo Co. Irrigation District No. 6, United Irrigation District, and Hidalgo Co. Irrigation District No. 16.
 
14.
Sheriff's Office:
 
A.
AI-92858
Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-TELE-CTSA-002) requesting approval of Cellular Phone Request form (Data Connect Government) for the following:
Approval of requisition # 482205 for 38 Firstnet unlimited Data Cards for new units @ $30.00 a unit.
 
15.
Purchasing Dept - Notes:
A.  FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B.  ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County:
 
1.
AI-92711
Requesting approval to add/delete the following vehicles and fuel card users with US Bank Voyager:
  1. Health and Human Services - Add 5 fuel card users 
  2. Emergency Management - Add 3 vehicles, 1 fuel card user and delete 1 fuel card
  3. Facilities Management - Add 2 vehicles
  4. County Judge's Office - Add 1 vehicle and fuel card user
  5. Head Start Program - Add 1 fuel card user 
  6. Nuisance Abatement - Add 3 vehicles
  7. Planning Department - 1 fuel card replacement (vin no. replaced with license plates)
  8. Sheriff's Department - Add 3 fuel card users and delete 1 fuel card user
 
B.
Pct. #1:
 
1.
AI-92859
Requesting approval to process payment for invoice #10093 in the amount of $1,529.52 as submitted by B2Z Engineering, LLC for engineering services rendered for Pct. 1 Hike & Bike Trail Project with WA #2.
 
2.
AI-92849
Requesting approval to pay the following invoices as submitted by L&G Consulting Engineers, Inc., for engineering services provided for Pct. 1 Projects:
 
Project Name Invoice Date Invoice No. Amount Purchase Order 
Mile 6 WA #2 (M14½-SH107) 09/30/2023 11329538  $45,850.00  815794
Mile 6 WA #5 (M11-M14½) 09/30/2023 11329552 $116,489.45 862918
Mile 10 WA#1 (Mile 6 to FM 1015) 09/30/2023 11329547 $2,475.00  796083
Mile 10 WA#2 (Mile 6 to FM 1015) 09/30/2023 11329548 $134,001.87 860539
Mile 1 E WA#1 (Bus83N-M8N) 09/30/2023 11329549 $112,187.10 868315
 
C.
Pct. #2:
 
1.
AI-92870
Approval of Application for Payment No. 9 in the amount of $153,132.95 for Pct. 2 Las Milpas Road Project submitted by the contractor, George Olivares, dba Go Underground, LLC (Contract C-22-0094-09-06) and reviewed by the project engineer, Saul R. Munoz, P.E.
 
2.
AI-92808
Requesting approval to pay the following invoices submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided to Pct. 2 Projects:
Project Name Invoice 
Date
Invoice 
#
Amount PO#
Las Milpas Rd Project (WA#2) 10/03/23 20395 $30,094.81 856176
Las Milpas Rd Project (WA#3) 10/03/23 20396 $5,870.61 862938
 
3.
AI-92779
Requesting approval to pay the following invoices submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided to Pct. 2 Projects:
Project Name Invoice Date Invoice #      Amount  PO#
Cesar Chavez Rd. Project (WA#4) 09/30/23 11329539 $51,513.35 853336
Cesar Chavez Rd. Project (WA#5) 09/30/23 11329540 $10,874.94 853337
Eldora Rd. Project (WA#3) 09/30/23 11329541 $3,200.00 821432
SH107/Bus281 Rd & Drain Improv Prj. (WA#3) 09/30/23 11329556 $3,373.36 862757
Nolana Loop Project (WA#2) 09/30/23 11329558 $3,200.00 826939
Nolana Loop Project (WA#3) 09/30/23 11329562 $67,244.73 841054
 
D.
Pct. #3:
 
1.
AI-92796
Requesting approval to process Work Authorization No. 1, Invoice No. 2 (30036), submitted by contracted project engineer, B2Z Engineering, for "La Mansion" 5K Hike & Bike Trail project in the amount of $24,634.41
 
2.
AI-92777
Approval of the following invoice (for processing and payment) as submitted by Brownstone Consultants in connection with the Precinct 3 El Paraiso Community Resource Center, contract # C-22-0214-05-17.
Invoice No. Date PO No. Amount
4119700 10-01-2023 861908 $2,767.20
 
3.
AI-92772
Approval of the following invoices (for processing and payment) as submitted by the contracted project engineers, L&G Engineers and B2Z Engineering for Precinct 3 projects.
Invoice No. Date Project Name PO No. Amount
11329543 9-30-23 Veterans Blvd. WA#3 772041 & 868501 $9,820.00
11329536 9-30-23 Liberty Rd. WA #2 700240 $18,691.00
11329535 9-30-23 Mile 3 WA #2 720579 $1,194.20
11329537 9-30-23 Liberty Rd. WA#6 868845 $16,250.00
11329542 9-30-23 Mile 3 II WA#5 773904 $8,785.50
11329559 9-30-23 Mile 3 WA #6 784305 & 868314 $16,500.00
11329557 9-30-23 Veterans Blvd WA#2 763269 $7,033.00
30035 10-2-23 Mile 3 N. Rd. 823768 $39,608.28
 
E.
Pct. #4:
 
1.
AI-92882
Requesting approval of the ARPA project invoices listed below for processing and payment.
Payment Application Date Project Vendor Payment Application Number ARPA Project Number P.O. Number Payment Application Amount
10/02/2023 North Main Drain III Phase II Mor-Wil 1 ARPA-22-124-096 869050 $145,682.16
09/25/2023 Terry Rd Stormwater Project The 5125 Company  Retainage ARPA-22-124-048 849764 $99,555.30
09/15/2023 Terry Rd Stormwater Project The 5125 Company 6 ARPA-22-124-048 849764 $242,539.75
 
2.
AI-92883
Requesting approval of project invoices listed below for processing and payment:
Invoice Date Project Vendor Invoice Number P.O. Number  Invoice Amount
08/11/2023 All Star Park G&G Contractors 4 843995 $502,531.79
08/07/2023 Pueblo De Palmas Park Chanin 20271-5 829818 $4,782.96
06/19/2023 Pueblo De Palmas Park G&G Contractors 5 847386 $126,356.07
06/19/2023 Pueblo De Palmas Park G&G Contractors 6-Retainage 847386 $53,783.38
09/28/2023 Davis Collection Site RO Engineering 9282302 842776 $16,192.50
10/01/2023 Russell Road WA#1  GDJ Engineering 2023-182 830599 $4,050.00
10/01/2023 Davis & Brushline Flashing Beacon WA#2 GDJ Engineering 2023-175 869984 $3,936.00
10/01/2023 Russell Rd Realign WA#2 GDJ Engineering  2023-177 867303 $12,781.40
09/30/2023 FM1925 WA#3 L&G Engineering 11329545 868045 $1,800.00
09/30/2023 Mile 5 Project WA#2 L&G Engineering 11329555 808447 $8,666.29
 
3.
AI-92817
Requesting approval of Work Authorization No. 1, with an estimated cost of $5,647.40, as submitted by Terracon Consultants, Inc., through Precinct No. 4 On-Call Professional Engineering Services for Geotechnical and Construction Material Testing Agreement (C-22-0695-01-01) to provide Geotechnical and Construction Material Testing Services for the "Canopy Improvements at the Linn San Manuel Fire Station" project, with authority for County Judge and Commissioner Precinct No. 4 to sign all required documentation.
 
4.
AI-92767
Requesting approval of the solicitation packet for "Pit Run Caliche Base", with authority to advertise and re-advertise if necessary (RFB 23-0382).
 
F.
Executive Office:
 
1.
AI-92876
Requesting authority for County Executive Officer to sign renewal applications and applicable documentation received throughout term of insurance coverage related to the 2024 Property and Casualty Insurance Policies from McGriff Insurance Services, Inc. and Montalvo Insurance Agency effective January 01, 2024 through January 01, 2025.  
 
2.
AI-92739
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Vendor Invoice Date Invoice # Amount PO #
L&G Consulting Engineers, Inc. 9/30/23 11329550 $12,599.76 858581
 
G.
Co. Wide:
 
1.
AI-92811
Requesting approval to enter into ten (10) lease agreement(s) to replace current countywide leased vehicles for a term of 60 months with awarded vendor, Enterprise Fleet Management, through HC's membership with TIPS, (contract # 190402), for a total estimated monthly lease payment of $10,450.99 with authority for County Judge or County Executive Officer to sign all required documentation.
 
Quantity Year Make Model Monthly Payment
1 2023 Ford F-150 $953.30
1 2023 Ford Explorer $801.82
4 2023 Ford F-250 $1,055.04
2 2023 Ford F-250 $1,139.91
1 2023 Ford F-250 $1,107.56
1 2023 Ford F-250 $1,088.33
 
2.
AI-92764
Requesting approval of the solicitation packet for "General Printing Services & Related Supplies", with authority to advertise and re-advertise if necessary (RFB 23-0299).
 
H.
Facilities Management:
 
1.
AI-92932
Requesting approval to purchase LED lights and exterior pavilion lighting for the Substance Abuse Treatment Facility-Retrofit Project, through OMNIA Partners Cooperative (Contract No. 192163), awarded vendor W.W. Grainger Inc, in the total amount of $16,891.49.
 
2.
AI-92755
Requesting approval of Invoice No. 40214 in the amount of $2,872.59 through PO# 860200 for B2Z Engineering in reference to material testing through County Contract #C-22-0728-01-01 (Work Authorization #1); with authority for Facilities Management Director Oscar Villarreal to sign all required documents.
 
I.
Health & Human Services:
 
1.
AI-92769
Requesting approval to pay invoice # 10104058 dated on 09-15-2023 in the amount of $288.25 through PO# 853723 for professional engineering services as submitted by HALFF Associates, Inc. in connection with the Hidalgo County El Paraiso Health Clinic for WA#1 Project.
 
2.
AI-92778
Requesting approval to process the following invoice from B2Z Engineering Professional Construction Management Services in connection with the Bio-Safety Laboratory Project:
Work Authorization # Invoice # Invoice Date PO # Amount
3 40216 10/03/2023 848232 $3,801.87
 
3.
AI-92674
A. Pursuant to TLGC 263.152 discussion and approval to declare as "surplus" radio equipment as listed on the Asset Disposition Form including authority to remove said property from the Hidalgo County Health and Human Services Department's inventory list. 
B. Requesting approval to utilize existing MOU (C-21-0614-07-13) between Hidalgo County and Rio Grande Valley Amateur Radio Club a non-profit organization to donate "surplus" radio equipment as listed on the Asset Disposition Form.
 
J.
WIC:
 
1.
AI-92820
Requesting authority to ratify lease agreement approved by HCCC on 09/26/2023, AI# 92599 to reflect updates to Article 4.3 lessor's duties and Article 5.1 utility charges (C-23-0278-09-26).
 
2.
AI-92810
Requesting authority to ratify lease agreement approved by HCCC on 09/26/2023, AI# 92595, to reflect updates to Article 5.1, related to utility charges (C-23-0257-09-26).