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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS NOVEMBER 14, 2023 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -93259
1.) Requesting approval of Resolution as it relates to HCDD1 Personnel Safety Training Session / Luncheon.
B.
AI -93260
Requesting approval of Subrecipient Closeout Certification Form from the Texas Division of Emergency Management for DR-4223 and approval for Drainage District General Manager or his designee to execute.
C.
AI -93180
Acceptance and Approval of Work Authorization No. 2 in the total amount of $17,200.00 as submitted by Halff Associates, Inc., through Contract No. C-HCDD1-23-022-05-02 to provide Planning, Design and Construction Services for the new illumination system for the HCDD1 Complex - M&O Training Facility (subject to final legal review).
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -93242
Main Floodwater Channel Weir 4 - Budget 375
Approval of Application for Payment No. 7 in the amount of $114,544.88 from Clore Equipment, LLC pertaining to C-HCDD1-22-030-07-12 Main Floodwater Channel Weir 4. Project Engineer ICE PO# 646926
Approval of Application for Payment No. 7 in the amount of $114,544.88 from Clore Equipment, LLC pertaining to C-HCDD1-22-030-07-12 Main Floodwater Channel Weir 4. Project Engineer ICE PO# 646926
7.
2018 Bond Referendum Projects:
A.
AI -93219
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, Mor-Wil, LLC, in the amount of $962,183.20 for the project ''Southwest Weslaco -2018 Bond Project No. 35 -USIBWC Structure 97L (Tierra Santa Golf Course)'', RFB No. HCDD1-23-056-11-08-ESZ as recommended by Project Engineer, Omar Anzaldua, Jr., P.E., CFM, District Asst. General Manager (subject to final legal review and compliance with HB1295).
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
B.
AI -93126
Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 in the amount of $9,500.00 as submitted by CSJ Group, through Contract No. C-HCDD1-19-023-04-23 to revise 10 (ten) parcels for "Mile 11 North & Texas Boulevard - 2018 Bond Referendum Project No. 23" (subject to final and legal review).
C.
AI -93265
Acceptance and approval of Work Authorization No. 6 to provide Construction Materials Testing Services (CMT) in the total amount of $14,925.56 as submitted by B2Z Engineering, LLC, for "Southwest Weslaco -2018 Bond Referendum Project No. 35 -USIBWC Structure 97L (Tierra Santa Golf Course)'', Contract No. C-HCDD1-23-036-07-25.
D.
AI -93177
Requesting approval of Inter Local Cooperation Agreement between Hidalgo County Drainage District No.1 and Hidalgo & Cameron Counties Irrigation District No.9 as it relates to 2018 Bond Project 10B and 21 Irrigation Line adjustments. Subject to final legal review.
E.
AI -93241
Rincon de Encinos Phase III - Budget 010
1. Approval of Application for Payment No. 2 in the amount of $120,159.00 from McAllen Multi Service pertaining to Construction Contract C-HCDD1-23-033-08-08. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE CFM PO#648190
Mid-Valley Airport - Budget 519
2. Approval of Application for Payment No. 4 in the amount of $375,669.74 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-020-05-31. Project Engineer: HCDD1 Yvette Barrera PE, CFM PO#646596
1. Approval of Application for Payment No. 2 in the amount of $120,159.00 from McAllen Multi Service pertaining to Construction Contract C-HCDD1-23-033-08-08. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE CFM PO#648190
Mid-Valley Airport - Budget 519
2. Approval of Application for Payment No. 4 in the amount of $375,669.74 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-020-05-31. Project Engineer: HCDD1 Yvette Barrera PE, CFM PO#646596
8.
2023 Bond Referendum Projects:
A.
AI -93220
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with TEDSI Infrastructure Group from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on March 07, 2023 (AI 89829) for the PD Lateral - Iowa Rd Drainage Improvements - 2023 Bond Referendum Project No. 18.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with TEDSI Infrastructure Group from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on March 07, 2023 (AI 89829) for the PD Lateral - Iowa Rd Drainage Improvements - 2023 Bond Referendum Project No. 18.
B.
AI -93222
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with S2 Engineering, PLLC from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on March 07, 2023 (AI 89829) for the South Abram Lateral Drain - 2023 Bond Referendum Project No. 19.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with S2 Engineering, PLLC from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on March 07, 2023 (AI 89829) for the South Abram Lateral Drain - 2023 Bond Referendum Project No. 19.
9.
General Fund:
A.
AI -93244
FM 1425 Railroad Crossings
1. Requesting approval to ammend Interlocal Cooperation Agreement between Hidalgo County Drainage District No.1 and Hidalgo County & Cameron Counties Irrigation District No. 9 approved on January 17, 2023, to include rail-road on site inspector services subject to final legal review.
2. Issue payment to Hidalgo County & Cameron Counties Irrigation Distirct No. 9 for engineering services and railroad inspector services for a total amount of $70,650.00.
1. Requesting approval to ammend Interlocal Cooperation Agreement between Hidalgo County Drainage District No.1 and Hidalgo County & Cameron Counties Irrigation District No. 9 approved on January 17, 2023, to include rail-road on site inspector services subject to final legal review.
2. Issue payment to Hidalgo County & Cameron Counties Irrigation Distirct No. 9 for engineering services and railroad inspector services for a total amount of $70,650.00.
10.
Human Resources:
A.
AI -93263
1. In accordance to the Classification & Compensation Plan, approval of the following personnel action, effective November 20, 2023:
2. Approval of revised salary schedule.
| Action | Dept. | Slot # | Current Position Title | Current Grade | Current Step | Requested Grade | Requested Step |
| Re-grade | Admin. | 8 | Information Technology Manager | 15 | 4 | 16 | 2 |
2. Approval of revised salary schedule.
11.
Right of Way Acquisitions:
A.
AI -93253
Requesting acceptance and approval of a Deed without Warranty from Richard Ruppert as it relates to a tract of land containing .90 out of Lot 8, Block 39 and a tract of land containing .78 Acres out of lot 9, block 39
of the Santa Cruz Gardens Unit No.2 Subdivision. Pending final legal review.
of the Santa Cruz Gardens Unit No.2 Subdivision. Pending final legal review.
B.
AI -93176
1. Requesting approval of closing documents for Parcel 3 as it relates to the FM 2220 N. Ware TxDOT road expansion project and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of Possession and use agreement between TxDot and Hidalgo Drainage District No. 1 as it relates to the TxDOT FM 2220 N. Ware road expansion project and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of Possession and use agreement between TxDot and Hidalgo Drainage District No. 1 as it relates to the TxDOT FM 2220 N. Ware road expansion project and authority for the Chairman of the Board to execute documents, pending final legal review.
12.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
1.
AI -93129
Consultation with Legal Counsel regarding Hidalgo County Drainage District No. 1 vs Godfrey Garza et al, Cause No. C--0373-17-E, pending in the 275 District Court of Hidalgo County, Texas
2.
AI -93264
Hidalgo County Drainage District No 1 vs Take Kim & Nancy Vargas Kim et al, Cause No. CCD-0632-I
13.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
14.
Adjourn