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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING NOVEMBER 28, 2023 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-93127
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-93128
Presentation of Fund Information Report
B.
AI-93328
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
C.
AI-93327
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
3.
2023 Intradepartmental transfers:
A.
AI-93363
2023 - 93rd DC (1100)
B.
AI-93338
2023 - JP Pct. 1 PL 2 (1100)
C.
AI-93286
2023 - Constable Pct. 3 (1100)
D.
AI-93304
2023 - J.P. Pct. 4 Pl. 1 (1100)
E.
AI-93280
2023 - Nuisance Abatement (1100)
F.
AI-93275
2023 - 449th DC Juvenile Mental Health Court (1286)
G.
AI-93271
2023 - 449th DC Juvenile Drug Court (1286)
H.
AI-93347
2023 - 449th District Court (1100)
4.
Planning Department:
A.
AI-93351
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c)(2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c)(2)
B.
AI-93370
1. PIPELINE AND UTILITY PERMITS
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Lot 5 Blk. 51 Hargill Townsite (McKinley Street & 4th Street) (Pct. 1)
Location of Pipeline or Utilities: Existing 4" waterline east of McKinley Street.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring McKinley Street.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 7.12 acres out of lot 10 RB Curry Subdivision No. 3 (Curry Road & 83rd Street) (Pct. 4)
Location of Pipeline or Utilities: Existing 6" waterline west of 83rd Street.
Proposed improvement within Right-of-Way: One ¾" water service line with a 2" PVC casing boring 83rd Street.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: .0489 acres out of Farm Tract 242 West and Adams Tract Subdivision (Mile 12 North Road & Mile 5 ½ West Road) (Pct. 1)
Location of Pipeline or Utilities: Existing 16" waterline north of Mile 12 North Road.
Proposed improvement within Right-of-Way: One ¾" water service line with a 2" PVC casing boring Mile 12 North Road.
d. Applicant: Spectrum (Project No. 1869025-SM35E)
Proposed location of Power Supply Pole:East of Mayberry Road approximately 2,040.00 feet north of State SHY 107. (Pct. 3)
e. Applicant: Housley Group FTR# 5314104
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Sylvia Handy Street, George Busch Street, Abraham Lincoln Street, John F. Kennedy Street, and Jimmy Carter Street for Puesta Del Sol Subdivision and bore crossing Mile 12 North Road and Mile 3 ½ West Road.
f. Applicant: Housley Group FTR# 5314117
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Marlen Street, Hermosillo Street, Isaac Street, Jaime Street, and Calhua Street for Colonia Del Noreste Subdivision.
g. Applicant: Housley Group FTR# 5314118
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Nogales Street, Esperanza Drive, Lopez Drive, Alondra Drive, Phoebie Drive, Blue Sky Drive, and Cardinal Drive for Eagles Nest Unit 1 Subdivision and Eagles Nest Unit 2 Subdivision.
h. Applicant: Housley Group FTR# 5321584
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Mile 6 ½ West Road approximately 1/2 mile south from Nogales Street.
i. Applicant: Housley Group FTR# 5321585
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Mile 11 North Road, Ida Street, Mile 12 North Road, Mile 12 ½ North Road and Mile 13 ½ North Road approximately 1 mile east and west from F.M 88.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Lot 5 Blk. 51 Hargill Townsite (McKinley Street & 4th Street) (Pct. 1)
Location of Pipeline or Utilities: Existing 4" waterline east of McKinley Street.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring McKinley Street.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 7.12 acres out of lot 10 RB Curry Subdivision No. 3 (Curry Road & 83rd Street) (Pct. 4)
Location of Pipeline or Utilities: Existing 6" waterline west of 83rd Street.
Proposed improvement within Right-of-Way: One ¾" water service line with a 2" PVC casing boring 83rd Street.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: .0489 acres out of Farm Tract 242 West and Adams Tract Subdivision (Mile 12 North Road & Mile 5 ½ West Road) (Pct. 1)
Location of Pipeline or Utilities: Existing 16" waterline north of Mile 12 North Road.
Proposed improvement within Right-of-Way: One ¾" water service line with a 2" PVC casing boring Mile 12 North Road.
d. Applicant: Spectrum (Project No. 1869025-SM35E)
Proposed location of Power Supply Pole:East of Mayberry Road approximately 2,040.00 feet north of State SHY 107. (Pct. 3)
e. Applicant: Housley Group FTR# 5314104
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Sylvia Handy Street, George Busch Street, Abraham Lincoln Street, John F. Kennedy Street, and Jimmy Carter Street for Puesta Del Sol Subdivision and bore crossing Mile 12 North Road and Mile 3 ½ West Road.
f. Applicant: Housley Group FTR# 5314117
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Marlen Street, Hermosillo Street, Isaac Street, Jaime Street, and Calhua Street for Colonia Del Noreste Subdivision.
g. Applicant: Housley Group FTR# 5314118
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Nogales Street, Esperanza Drive, Lopez Drive, Alondra Drive, Phoebie Drive, Blue Sky Drive, and Cardinal Drive for Eagles Nest Unit 1 Subdivision and Eagles Nest Unit 2 Subdivision.
h. Applicant: Housley Group FTR# 5321584
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Mile 6 ½ West Road approximately 1/2 mile south from Nogales Street.
i. Applicant: Housley Group FTR# 5321585
Proposed improvement within Right-of-Way: One 2" conduit fiber optic line being installed along Mile 11 North Road, Ida Street, Mile 12 North Road, Mile 12 ½ North Road and Mile 13 ½ North Road approximately 1 mile east and west from F.M 88.
5.
HIDTA - Task Force:
A.
AI-93305
Requesting approval to process the following invoices as a claim with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
| Vendor: | Station #: | Amount: |
| JJ's Commercial and Auto Inspection | 3P056884 | $7.00 |
6.
Executive Office:
A.
AI-93344
Discussion, consideration and approval of payment for Inv# R6W67500-67 and R6W67500-74 $73,679.25; Inv# R6W67500-70 and R6W67500-78 $3,864.01; Inv# R6W67500-75 $6,656.00 submitted by Jacobs, Project Manager for the Hidalgo County New Courthouse Project and acknowledging that written notice was provided after the maximum amount of services was exceeded, as per Work Authorization #9 with authority for County Treasurer to issue check after review and auditing procedures are completed.
7.
Human Resources:
A.
AI-93307
1. Approval of reimbursement in the amount of $1,041,225.30 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/02/2023 to 11/15/2023.
2. Approval of wire transfer to cover claims paid.
| 11/02/2023 - 11/08/2023 | $366,413.53 |
| 11/09/2023 - 11/15/2023 | $674,811.77 |
| TOTAL | $1,041,225.30 |
2. Approval of wire transfer to cover claims paid.
B.
AI-93342
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 11/01/2023 - 11/15/2023 in the amount of $59,696.91 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 11/01/2023 - 11/15/2023 in the amount of $59,696.91 and requesting approval of wire transfer.
C.
AI-93356
Sheriff (1100):
Approval of the following actions, effective next full pay period 12/04/2023 and for calendar year 2024:
Approval of the following actions, effective next full pay period 12/04/2023 and for calendar year 2024:
| Action | Dept./ Prg. | Slot # | Position Title | Current Allowance | Proposed Allowance | Net Change |
| Remove Clothing Allowance | 280-001 | 0028 | Sergeant | $500.00 | $0.00 | ($500.00) |
| Add Clothing Allowance | 280-001 | 0038 | Sergeant | $0.00 | $500.00 | $500.00 |
8.
Adult Probation:
A.
AI-93316
Approval of certification of the revenues by the County Auditor for the DWI Court Grant program income and appropriation of the same for the month of September 2023 in the amount of $337.00 and October 2023 in the amount of $694.00.
9.
Tax Refunds:
A.
AI-93029
| NO | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1 | B4965.04.000.0334.00 | ABBORENO FRANK R DIANA N | $2,515.24 |
| 2 | G5900.01.004.0060.01 | CYNTHIA HINOJOSA | $3,999.53 |
| 3 | E5656.02.000.0004.00 | CAPITAL TITLE OF TEXAS LLC | $8,824.46 |
| 4 | T0807.02.000.0019.00 | CORELOGIC | $3,259.97 |
| 5 | L3149.00.002.0014.00 | CORELOGIC | $8,206.74 |
10.
Membership Dues/Certifications:
A.
AI-93311
County Clerk:
Requesting approval to pay the renewal membership dues for 2023-2024 (iGO) International Association of Government Officials, in the amount of $200.00 for Arturo Guajardo, Jr. and $125.00 for Deputy Member, Annette Muñiz, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the renewal membership dues for 2023-2024 (iGO) International Association of Government Officials, in the amount of $200.00 for Arturo Guajardo, Jr. and $125.00 for Deputy Member, Annette Muñiz, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
11.
Head Start:
A.
AI-93322
Approval of Monthly Reports: October 2023
1. Program Information Summary (PIS)
2. Financial and Credit Card Log
3. Enrollment - Average Daily Attendance (ADA)
4. Texas Department of Agriculture Meals/Snacks
1. Program Information Summary (PIS)
2. Financial and Credit Card Log
3. Enrollment - Average Daily Attendance (ADA)
4. Texas Department of Agriculture Meals/Snacks
12.
Urban County:
A.
AI-93349
"Subject to Compliance with HB 1295", the Urban County Program is requesting approval to purchase supplies from Fisher Scientific Company LLC for the Hidalgo County Health Facility Project in the amount of $193.00. UCP Fiscal Year 33 (2020) CDBG-CV Other Public Services funds will be utilized.
B.
AI-93345
"Subject to Compliance with HB 1295", the Urban County Program is requesting approval to purchase supplies from Fisher Scientific Company LLC for the Hidalgo County Health Facility Project in the amount of $29,340.48 UCP Fiscal Year 33 (2020) CDBG-CV Other Public Services funds will be utilized.
13.
IT Department:
A.
AI-93376
Discussion, consideration and approval of Two-factor Authentication Policy (subject to final legal approval)
B.
AI-93283
Requesting approval to pay ManagerPlus Contract Renewal Subscription starting 09/24/2022 ending 09/23/2023 (Requisition no. 481959) ManagerPlus Contract Renewal Subscription starting 09/24/2023 ending 09/23/2024 (Requisition no. 481960) with authority for the County Treasurer to issue check after auditing procedures are completed by the County Auditor.
| Vendor | Date | Amount |
| Eptura | 07/24/2022 | $15,099.84 |
| Eptura | 07/24/2023 | $16,609.82 |
14.
Budget & Management:
A.
AI-93336
FY 2023 Constable Pct. 3 Operation Slowdown (1284):
Approval to rescind action taken by Commissioners Court on November 14, 2023 (AI-93217) in relation to the FY 2023 Constable Pct. 3 Operation Slowdown grant.
Approval to rescind action taken by Commissioners Court on November 14, 2023 (AI-93217) in relation to the FY 2023 Constable Pct. 3 Operation Slowdown grant.
B.
AI-93298
County Clerk (1100):
Approval of the following Salary Schedule change in accordance with the Hidalgo County Classification & Compensation Pay Plan effective as indicated and for calendar year 2024:
Approval of the following Salary Schedule change in accordance with the Hidalgo County Classification & Compensation Pay Plan effective as indicated and for calendar year 2024:
| FROM | TO | |||||||
| Action | Dept/Prg. | Slot | Position Title | G/S | Budgeted Salary | G/S | Proposed Salary | Effective Date |
| Budget Adjustment (Promotion) | 180-001 | 0088 | Deputy County Clerk II | 07/01 | $32,835.00 | 07/02 | $33,984.00 | 11/06/2023 |
15.
Sheriff's Office:
A.
AI-92396
Sheriff's Office-Organized Crime Drug Enforcement Task Forces (OCDETF Silver Heron NFZ) (1284):
1. Approval of the Organized Crime Drug Enforcement Task Forces (OCDETF Silver Heron NFZ) Agreement for FY 2024 (10/01/2023 to 09/30/2024) between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office OCDETF Strike Force Group D-81.
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2024 OCDETF "Silver Heron NFZ" grant agreement award in the amount of $10,000.00 (in reference to Investigation Number SW-TXS-1317 and appropriation of same amount.
1. Approval of the Organized Crime Drug Enforcement Task Forces (OCDETF Silver Heron NFZ) Agreement for FY 2024 (10/01/2023 to 09/30/2024) between the Hidalgo County Sheriff's Office and the Drug Enforcement Administration McAllen District Office OCDETF Strike Force Group D-81.
2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2024 OCDETF "Silver Heron NFZ" grant agreement award in the amount of $10,000.00 (in reference to Investigation Number SW-TXS-1317 and appropriation of same amount.
16.
Pct. #4:
A.
AI-93255
Requesting approval to process payment to Linde Gas & Equipment Inc. for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor:
| Invoice Date | Invoice No. | Invoice Amount |
| 03/31/2023 | 35136595 | $116.78 |
| 05/31/2023 | 86068851 | $125.12 |
| 06/30/2023 | 36899841 | $129.30 |
17.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Executive Office:
1.
AI-93352
Requesting approval of Supplemental Agreement No. 4 to Work Authorization No. 1 between Hidalgo County and L & G Consulting Engineers, for the "RGV - MPO Technical Advisory Committee & Transportation Policy Board Advisor" (C-21-117-11-30), to amend the scope of services to include additional hours to update RGV MPO on Cat 7 project readiness sheets and UTP program evaluation forms on a quarterly basis, for a total amount of $32,652.16; with authority for County Judge to sign all required documentation.
B.
Pct. #2:
1.
AI-92093
A. Requesting authority to enter into (1) new 36-month (capital) lease with Canon Financial Services, Inc., for Copier Model DX-C3926i through our membership/participation with Department of Information (DIR) contract DIR-CPO-4437 through requisition #478884 in the amount of $201.11 per month-equipment, maintenance service agreement 2,000 B/W copies per month @ $22.80/month with overages billed @ $0.0114 per copy, 1,000 color copies per month @ $69.00/month with overages billed @ $0.0690 per copy for a total monthly cost of $292.91; effective upon approval and delivery & installation and subject to compliance with HB-1295;
B. Requesting authority to enter into (1) new 36-month (capital) lease with Canon Financial Services, Inc for Copier Model DX C3935i through our membership/participation with Department of Information (DIR) contract DIR-CPO-4437 through requisition #478899 in the amount of $200.92 per month-equipment, maintenance service agreement 2,000 B/W copies per month @ $21.20/month with overages billed @ $0.0106 per copy, 1,000 color copies per month @ $59.20/month with overages billed @ $0.0592 per copy for a total monthly cost of $281.32; effective upon approval and delivery & installation and subject to compliance with HB-1295;
C. Requesting authority to enter into (1) new 36-month (capital) lease with Canon Financial Services, Inc for Copier Model DX C3935i through our membership/participation with Department of Information (DIR) contract DIR-CPO-4437 through requisition #478905 in the amount of $200.92 per month-equipment, maintenance service agreement 2,000 B/W copies per month @ $21.20/month with overages billed @ $0.0106 per copy, 600 color copies per month @ $35.52/month with overages billed @ $0.0592 per copy for a total monthly cost of $257.64; effective upon approval and delivery & installation and subject to compliance with HB-1295.
C. Requesting authority to enter into (1) new 36-month (capital) lease with Canon Financial Services, Inc for Copier Model DX C3935i through our membership/participation with Department of Information (DIR) contract DIR-CPO-4437 through requisition #478905 in the amount of $200.92 per month-equipment, maintenance service agreement 2,000 B/W copies per month @ $21.20/month with overages billed @ $0.0106 per copy, 600 color copies per month @ $35.52/month with overages billed @ $0.0592 per copy for a total monthly cost of $257.64; effective upon approval and delivery & installation and subject to compliance with HB-1295.
C.
Co. Wide:
1.
AI-93334
Requesting authority to exercise the first (1st) of two (2) additional one (1) year term(s) under the same rates, terms, and conditions as permitted under the agreement with Davila & Associates Inc. for "Translation & Interpretation Services" (C-22-0722-01-17).
2.
AI-93319
Requesting approval of the solicitation packet for "Lease and Service of Portable Toilets and Showers ", with authority to advertise and re-advertise if necessary (RFB 23-0424).
3.
AI-93332
Requesting approval of the solicitation packet for "Lubricants (Grease-Oil-Hydraulic Fluids-Antifreeze) Products", with authority to advertise and re-advertise if necessary (RFB 23-0436).
4.
AI-93301
Requesting approval to update the Laboratory Service Contract Agreement (C-23-0352-10-31) with the Center for Disease Detection, LLC approved by HCCC on 10/31/2023, AI 93002 to reflect the last contract revision to section 10 (Insurance) and section 11 (Indemnification).
D.
Emergency Management:
1.
AI-93282
Requesting approval to rescind action taken on Agenda Item 93151 approved by Commissioners' Court on 11/14/2023, for the Everbridge, Inc. incident communication support services.
E.
Facilities Management:
1.
AI-93284
Requesting approval of Payment Application #3 in the amount of $118,599.03 through PO# 859091 for A-1 Facilities (Alamo Environmental) regarding the Election's Warehouse Renovation Project; with authority for Facilities Management Director Oscar Villarreal to sign all required documents.
F.
J.P.'s:
1.
AI-93331
JP. Pct.2, Pl.2:
Requesting approval of one (1) 48 month Ricoh Lease (Model IMC4510) with Ricoh USA, INC through HC's Membership with DIR Cooperative Contract (DIR-CPO-4435) for the amount of $235.14 per month.
Requesting approval of one (1) 48 month Ricoh Lease (Model IMC4510) with Ricoh USA, INC through HC's Membership with DIR Cooperative Contract (DIR-CPO-4435) for the amount of $235.14 per month.
2.
AI-93306
Justice of the Peace JP5-1:
Requesting approval to purchase Promotional Items for the Justice of the Peace JP5-1, in the amount of $2,774.20 (Purchase Requisition No. 00483909), Items are to be used at Community Events.
Requesting approval to purchase Promotional Items for the Justice of the Peace JP5-1, in the amount of $2,774.20 (Purchase Requisition No. 00483909), Items are to be used at Community Events.
G.
Sheriff's Office:
1.
AI-93292
Requesting approval to exercise the second (2), one (1) year contract extension for "Radio Service for Law Enforcement Departments" with Rio Grande Valley Communications Group (RGVCG) under the same rates, terms and conditions (C-22-0233-05-03).