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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS NOVEMBER 28, 2023 1:30 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -93386
Discussion and possible action to accept donation of pipe material for Y Drain Project subject to final legal review
B.
AI -93302
1. Requesting approval to exercise the District's sole option to renew/extend the Engagement Agreement for one (1) year, under the same, rates, terms, and conditions as stated in the contract number C-HCDD1-21-055-12-14, for legal services for condemnation and other related matters, with Caso Law Firm, PLLC, effective December 14, 2023.
2. Requesting approval to exercise the District's sole option to renew/extend the Engagement Agreement for one (1) year, under the same, rates, terms, and conditions as stated in the contract number C-HCDD1-21-056-12-14, for legal services for condemnation and other related matters, with Ricardo Perez Law Firm, PLLC, effective December 14, 2023.
2. Requesting approval to exercise the District's sole option to renew/extend the Engagement Agreement for one (1) year, under the same, rates, terms, and conditions as stated in the contract number C-HCDD1-21-056-12-14, for legal services for condemnation and other related matters, with Ricardo Perez Law Firm, PLLC, effective December 14, 2023.
C.
AI -93314
Approval to exercise the District's sole option to renew/extend the contracts for "Lubricants, Anti-freeze and Related Items" with multiple vendors, for an additional one (1) year, under the same, rates, terms, and conditions as stated in contract numbers below with extension date effective November 29, 2023, through November 28, 2024. Subject to compliance with HB1295
1. C-HCDD1-22-058A-11-29, Arguindegui Oil Co. LTD
2. C-HCDD1-22-058B-11-29 Oil Patch Fuel & Supply, CO.
3. C-HCDD1-22-058C-11-29, Texas Refinery Corp.
1. C-HCDD1-22-058A-11-29, Arguindegui Oil Co. LTD
2. C-HCDD1-22-058B-11-29 Oil Patch Fuel & Supply, CO.
3. C-HCDD1-22-058C-11-29, Texas Refinery Corp.
D.
AI -93360
Requesting approval to accept bid and approval to execute a Requirements Agreement to the lowest and most responsive bidder meeting specifications and/or requirements,
Oil Patch Fuel and Supply for "Fuel-Gasoline and Diesel (On & Off Highway)", with RFB No.HCDD1-23-070-10-31-AG, (subject to final legal review).
E.
AI -93365
Requesting approval of Change Order No. 1 for an increase in the amount of
$108,912.10 and Sixty (60)
additional construction calendar days, in connection with the project "Drainage Area Improvements for Y Drain Ph I, Tower Rd between Rogers & Monte Cristo & Curry Drain & Valverde Rd Crossings,'', Contract No. C-HCDD1-21-050-R-05-30, with Mor-Wil, LLC, as recommended by Project Engineer, Asst. District General Manager, Omar Anzaldua Jr., PE, CFM, PMP, CCM.
6.
2018 Bond Referendum Projects:
A.
AI -93379
Requesting approval to enter into a Ratification of Reimbursement Agreement with Bentsen Lakes L.P., a Texas limited partnership, in the amount of $219,685.70 for cost incurred by HCDD1 in modifying its proposed drainage sytem through the Property from an open ditch to an underground system related to the 2018 Bond Referendum project Mission-McAllen Rado Alternate.
B.
AI -93354
Requesting approval of Hidalgo County Irrigation District No. 6 Utility Crossing Application and Fee as it relates to 2018 Bond Project No. 3 - 4 -1/2 Mile Rd. & Doffing Rd. Drainage Improvements and approval for District General Manager to execute. (Pending final legal review)
C.
AI -93369
1.) Requesting approval of closing documents for Parcel 23-3 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd. project and authority for the Chairman of the Board to execute documents, subject to final legal review.
2.) Requesting approval of closing documents for Parcel 23-17 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd. project and authority for the Chairman of the Board to execute documents.
2.) Requesting approval of closing documents for Parcel 23-17 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd. project and authority for the Chairman of the Board to execute documents.
D.
AI -93378
Requesting approval of closing documents for Parcel 23-6 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd. project and authority for the Chairman of the Board to execute documents, subject to final legal review.
E.
AI -93387
Acceptance and approval of Work Authorization No. 7 to provide Construction Materials Testing Services (CMT) in the total amount of $52,955.45 as submitted by B2Z Engineering, LLC, for "Southwest Weslaco -2018 Bond Referendum Project No. 35 -USIBWC Structure 97L (Tierra Santa Golf Course)'', Contract No. C-HCDD1-23-036-07-25.
F.
AI -93382
Faysville Drain - Budget 511
1. Approval of Application for Payment No. 4 in the amount of $173,973.64 from RDH Site and Concrete, LLC pertaining to construction contract No. C-HCDD1-21-047-11-30. Project Engineer: KCI, PO#645349
Highway 281 & FM 88 - Budget 514
2. Approval of Application for Payment No. 10 in the amount of $70,740.00 from GO Underground, LLC pertaining to construction contract No. C-HCDD1-22-019-07-12. Project Engineer: Cruz Hogan, PO#646340
Mile 10 N & Baseline - Budget 520
3. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from H2O Construction Services, Inc. pertaining to construction contract C-HCDD1-22-065-03-07. Project Engineer: Quintanilla Headley, PO#647700
4. Approval of Application for Payment Retainage in the amount of $48,656.00 and $58.18 in interest from H2O Construction Services, Inc. pertaining to construction contract No. C-HCDD1-22-065-03-07. Project Engineer: Quintanilla Headley, PO#647700
5. Approval of Application for Payment No. 3 in the amount of $70,872.52 from RBM Contractors, LLC pertaining to construction contract No. C-HCDD1-23-014-04-26. Project Engineer: Quintanilla Headley, PO#648064
Mile 9 N & FM 1015 Pkg 1B - Budget 524
6. Approval of Application for Payment No. 6 in the amount of $662,767.76 from Mor-Wil, LLC pertaining to construction contract No. C-HCDD1-21-054-12-08. Project Engineer: Halff & Associates, PO#645350
1. Approval of Application for Payment No. 4 in the amount of $173,973.64 from RDH Site and Concrete, LLC pertaining to construction contract No. C-HCDD1-21-047-11-30. Project Engineer: KCI, PO#645349
Highway 281 & FM 88 - Budget 514
2. Approval of Application for Payment No. 10 in the amount of $70,740.00 from GO Underground, LLC pertaining to construction contract No. C-HCDD1-22-019-07-12. Project Engineer: Cruz Hogan, PO#646340
Mile 10 N & Baseline - Budget 520
3. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from H2O Construction Services, Inc. pertaining to construction contract C-HCDD1-22-065-03-07. Project Engineer: Quintanilla Headley, PO#647700
4. Approval of Application for Payment Retainage in the amount of $48,656.00 and $58.18 in interest from H2O Construction Services, Inc. pertaining to construction contract No. C-HCDD1-22-065-03-07. Project Engineer: Quintanilla Headley, PO#647700
5. Approval of Application for Payment No. 3 in the amount of $70,872.52 from RBM Contractors, LLC pertaining to construction contract No. C-HCDD1-23-014-04-26. Project Engineer: Quintanilla Headley, PO#648064
Mile 9 N & FM 1015 Pkg 1B - Budget 524
6. Approval of Application for Payment No. 6 in the amount of $662,767.76 from Mor-Wil, LLC pertaining to construction contract No. C-HCDD1-21-054-12-08. Project Engineer: Halff & Associates, PO#645350
7.
2023 Bond Referendum Projects:
A.
AI -93278
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with Javier Hinojosa Engineering from the District Pre-approved "Pool of Pre-qualified Professional Engineers" as approved by the Board of Directors on March 07, 2023 (AI 89829) for the "West Main Drain III Extension Phase 5 – 2023 Bond Referendum Project No. 14."
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with Javier Hinojosa Engineering from the District Pre-approved "Pool of Pre-qualified Professional Engineers" as approved by the Board of Directors on March 07, 2023 (AI 89829) for the "West Main Drain III Extension Phase 5 – 2023 Bond Referendum Project No. 14."
B.
AI -93377
1. Requesting approval of the final negotiated Professional Engineering Services Agreement with S2 Engineering, PLLC in connection with the "South Abram Lateral Drain - 2023 Bond Referendum Project No. 19", Contract No. C-HCDD1-23-074-11-14 as approved for negotiations on 11/14/23, AI 93222 (subject to final legal review).
2. Acceptance and approval of Work Authorization No. 1 in the amount of $89,850.48 as submitted by S2 Engineering, PLLC through Contract No. C-HCDD1-23-074-11-14 to provide Professional Engineering Services for "South Abram Lateral Drain - 2023 Bond Referendum Project No. 19" (subject to final legal review).
2. Acceptance and approval of Work Authorization No. 1 in the amount of $89,850.48 as submitted by S2 Engineering, PLLC through Contract No. C-HCDD1-23-074-11-14 to provide Professional Engineering Services for "South Abram Lateral Drain - 2023 Bond Referendum Project No. 19" (subject to final legal review).
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't. Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
9.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
10.
Adjourn