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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING DECEMBER 19, 2023 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-93637
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-93638
Presentation of Fund Information Report
3.
2023 Intradepartmental transfers:
A.
AI-93651
2023 - Constable Pct.3 (1100)
4.
Planning Department:
A.
AI-93613
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
AI-93588
District Attorney's Office Check Fraud Fees Monthly Report - 2023 November
6.
Human Resources:
A.
AI-93531
1. Approval of reimbursement in the amount of $736,350.05 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 12/01/2023 to 12/06/2023.
2. Approval of wire transfer to cover claims paid.
| 12/01/2023 - 12/06/2023 | $736,350.05 |
| Total | $736,350.05 |
2. Approval of wire transfer to cover claims paid.
7.
Tax Refunds:
A.
AI-93596
| NO | ACCOUNT NUMBER | PAYER | AMOUNT |
| 1 | L1300.00.000.0161.04 | K.E. ANDREWS & CO | $7,175.23 |
| 2 | M1880.00.000.0001.00 | OVATION SERVICES LLC | $5,233.65 |
| 3 | S2697.99.000.0001.03 | RYAN TAX COMPLIANCE SERVICES LLC | $15,373.50 |
| 4 | S4755.99.000.0001.01 | DHMS | $44,377.42 |
| 5 | S5915.00.000.0001.00 | CORELOGIC COMMERCIAL | $7,987.62 |
8.
Membership Dues/Certifications:
A.
AI-93530
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $580.00 (Requisition #484853), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for several District Attorney's Office employees, in the amount of $580.00 (Requisition #484853), with authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
9.
Budget & Management:
A.
AI-93636
FY2024 Proposed vs Adopted Budget
B.
AI-93671
Requesting approval to pay Hidalgo County Adult Detention Facility Overtime for pay period Number Twenty-Four (24) on December 21, 2023, with authority for the County Treasurer's Office and the County Auditor's Office to issue payment.
10.
Sheriff's Office:
A.
AI-93623
Requesting approval to process Invoice # 1573 dated 12/12/2023 submitted by 8/A Builders LLC for the Sheriff's Office re-pavement of the Jail Parking Lot in the amount of $104,126.54 through HC's membership with TIPS 23010401, with the authority for the County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
B.
AI-93619
Requesting approval to process invoice # 40223 dated 12/6/2023 in the amount of $2,420.99 (PO# 870316) submitted by B2Z Engineering for material testing services for the Hidalgo County Sheriff's Office Criminal Investigations parking lot through the current agreement Contract # C-22-0728-01-01 AI-92027 CC: 9/5/2023.
C.
AI-93620
Requesting approval to process invoice # 40224 dated 12/6/2023 in the amount of $1,222.24 (PO# 870363) submitted by B2Z Engineering for construction material testing services for the Hidalgo County Sheriff's Office Adult Detention Center parking lot through the current agreement Contract # C-22-0728-01-01 AI-92458 CC: 9/19/2023.
11.
Pct. #2:
A.
AI-93653
Requesting approval to process payment to Iron Bow Technologies, LLC for Invoice#M311963 in the total amount of $3,832.56 as a claim, with authority for the County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Health & Human Services:
1.
AI-93621
Requesting approval to purchase Civic Engage Software for Health and Human Services Department, through HC's membership with TIPS (Contract 220105), awarded vendor CivicPlus, LLC, for the total amount of $18,193.87; with authority for the Health and Human Services Department Chief Administrative Officer or the County Judge to sign all required documentation.
B.
County Judge's Office:
1.
AI-93607
Requesting approval of an "Exception" to Hidalgo County's Accounting Procedures Manual/Non-Travel Meals, Refreshments & Related expenses as supported by the rationale presented herein [Memo attached] for the purchase of applicable supplies as detailed in the Memo through the County's established procurement protocol [i.e. Requisition and PO system] for FY 2024.
2.
AI-93606
Restatement of public purpose approved by CC [5-16-2023/AI-90852] for the County Judge's Office, Public Affairs Division, Economic Development and Emergency Management for the purchase of promotional items as listed in the attached document for FY 2024.
C.
Pct. #1:
1.
AI-93589
Requesting approval of the solicitation packet for "Acceptance and Disposal of Municipal Solid Waste Received at Pct 1 Citizen Collection Stations to Transfer" (RFB 23-0444), with authority to advertise and re-advertise if necessary.
D.
Pct. #2:
1.
AI-92826
Requesting authority to renew the (12) month subscription for Online Drone Mapping Software Services with Drone Deploy, Inc. in the amount of $3,000.00/for (1) year, through Requisition No. 481010.
E.
Pct. #3:
1.
AI-93540
Approval to process invoice #2023-195 dated 11-30-2023 in the amount of $4,250.40 with PO #863852 as submitted by contracted project architect, ERO Architects for Precinct 3 El Paraiso CRC project.
F.
Pct. #4:
1.
AI-93595
Pursuant to Texas LGC Chapter/Section 263.151 (2)(B)(C)(D) and 263.152 (a)(2) action to declare three (3) 2009 Peterbilt Water Trucks as "Surplus" for the purpose of disposition (of the 3 units) for use as "Trade-Ins" toward the acquisition of two (2) 2025 Peterbilt 548 Water Trucks approved on 12/12/2023 (AI-93582), including the removal of said assets from Hidalgo County's inventory.
G.
Auditor's Office:
1.
AI-93300
Requesting authority to exercise the final one (1) year renewal with 5 percent increase with Lance, Soll, and Lunghard, LLP for Professional Public Accounting Services Support for Yearly Audit (C-22-0106-05-03).
H.
Constables:
1.
AI-93517
Constable Pct. 4:
A. Pursuant to Texas LGC Chapter/Section 263.151 (2)(B)(C)(D) and 263.152 (a)(2) action to declare Glock PG21507, Glock 21, and Gen IV handguns as "Surplus" (detailed & described in the exhibit attached herein) for the purpose of disposition (of the 22 units) for use as "trade-ins" toward the acquisition of new armory equipment.
B. Approval to purchase 24 handguns, attachments, and holsters through HC's membership with Omnia Partners Cooperative (Contract #12-19), awarded vendor CTC Gunworks, LLC, in the total amount of $21,267.32
C. Requesting approval to remove said equipment (A) from Hidalgo County's inventory once purchase is approved.
A. Pursuant to Texas LGC Chapter/Section 263.151 (2)(B)(C)(D) and 263.152 (a)(2) action to declare Glock PG21507, Glock 21, and Gen IV handguns as "Surplus" (detailed & described in the exhibit attached herein) for the purpose of disposition (of the 22 units) for use as "trade-ins" toward the acquisition of new armory equipment.
B. Approval to purchase 24 handguns, attachments, and holsters through HC's membership with Omnia Partners Cooperative (Contract #12-19), awarded vendor CTC Gunworks, LLC, in the total amount of $21,267.32
C. Requesting approval to remove said equipment (A) from Hidalgo County's inventory once purchase is approved.
I.
District Attorney:
1.
AI-93537
Requesting approval to renew for one (1) year with NMS Labs (prior exempted services presented in AI-83952 on 12/28/21) and utilize the current price fee schedule services to include various postmortem toxicology reports, on an as needed basis through submission of, Analysis Requisition and Chain of Custody form.
2.
AI-93593
Requesting approval to enter into a 36 monthly Ethernet service term with SmartCom Telephone, LLC through Hidalgo County's Membership with TIPS Cooperative (Contract #230105) in the amount of $449.00 per month, with authority for County Judge to sign all required documentation.
3.
AI-93551
Requesting Commissioners' Court approval, pursuant to Article 3, Section 52(a) of the Texas Constitution, to purchase promotional items to include journals/notebooks, drawstring backpacks, plastic bottles, ceramic mugs, magnets, pencils, tent(s), lapel pins, lanyards, banners, table covers, plastic bags, customized picture/article frames, recognition plaques/ challenge coins, banners, presentation folders, flyers, instructional & informational booklets/pamphlets/brochures, challenge coin boxes, spin wheel(s) and any other related items deemed necessary as part of public purpose efforts for the period of 01/01/2024 - 12/31/2024.
J.
Human Resources:
1.
AI-93437
Requesting authority to exercise the final (3rd) one (1) year extension for "Cobra Administration Services" with Connect Your Care, LLC under the same rates, terms and conditions.
K.
Sheriff's Office:
1.
AI-93594
A. Requesting approval of the following Change Directive in connection with the Renovations and Repairs to the Leased Willacy County Detention Facility project(C-22-0661-05-30) from the contracted vendor, Noble Texas Builders, LLC:
B. Requesting authority for the HC Sheriff, Designee or the County Judge to sign all required documentation.
| Description | Amount |
| Change Directive #20 - Roof Top Unit Hook up / Start-up | $5,693.00 |
2.
AI-93539
Requesting approval to exercise the first (1st) of three (3) available renewals on Interlocal Agreement (ILA) with Tropical Texas Behavioral Health for the provision of "Screening Assessment & Psychiatric Evaluations for Inmates " (C-20-403-12-15), under the same rates, terms and conditions.
3.
AI-93320
Requesting approval to exercise the first and final one (1) year extension as provided in the current contract (C-20-401-11-17) for Physician Services for Inmates under the same rates, terms, and conditions with Dr. Ivan Melendez.
L.
Urban County:
1.
AI-93629
Requesting authority to advertise with approval of the procurement packet for "Lease of Office Space - Urban County Program" for Hidalgo County Urban County Program with authority to re-advertise if applicable (RFB 23-0460).
M.
Veterans Office:
1.
AI-93522
Requesting approval of one (1) 11-month Ricoh Copier Lease (Model IMC6000 #418228) with Ricoh USA, Inc. through HC's membership with DIR Cooperative Contract (DIR-CPO-4435) in the amount of $291.35 per month.