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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING DECEMBER 19, 2023 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
District Attorney's Office:
A.
AI-93312
Approval of 2024 appropriation of funds for the following budgets:
1. Check Fraud (1222)
2. DA CCP59 (1223)
3. DA Pre-Trial Intervention Prgm (1225)
1. Check Fraud (1222)
2. DA CCP59 (1223)
3. DA Pre-Trial Intervention Prgm (1225)
B.
AI-93572
DA - Victim Assistance Program Grant (VAP)(1281):
Approval to submit a VAP Grant #2924306 budget adjustment to the Office of the Governor (OOG)
Approval to submit a VAP Grant #2924306 budget adjustment to the Office of the Governor (OOG)
7.
HIDTA - Task Force:
A.
AI-93601
FY 2022 HIDTA Task Force (1291):
Authorization and approval to accept an extension request for FY 2022 (G22SS0002A) HIDTA Grant from 12/31/2023 to 6/30/2024.
Authorization and approval to accept an extension request for FY 2022 (G22SS0002A) HIDTA Grant from 12/31/2023 to 6/30/2024.
B.
AI-93603
HIDTA Federal Sharing-DOJ (1256):
1. Approval of 2024 appropriation of funds for the DA-HIDTA Federal Sharing-DOJ (1256) Budget.
2. Authorization and approval to pay Agents and TFO's overtime for hours worked over 80 hours per pay period.
1. Approval of 2024 appropriation of funds for the DA-HIDTA Federal Sharing-DOJ (1256) Budget.
2. Authorization and approval to pay Agents and TFO's overtime for hours worked over 80 hours per pay period.
C.
AI-93604
HIDTA CCP 59 (1251):
1. Approval of 2024 appropriation of funds for the HIDTA CCP 59 Asset Forfeiture Fund Budget.
2. Authorization and approval to pay straight time instead of banking extra duty hours from January 1, 2024 - December 31, 2024 to HIDTA Agents and to deputies assigned to the DA'S HIDTA Task Force from the following departments:
Constables PCT. 1, PCT 3, & PCT 4.
1. Approval of 2024 appropriation of funds for the HIDTA CCP 59 Asset Forfeiture Fund Budget.
2. Authorization and approval to pay straight time instead of banking extra duty hours from January 1, 2024 - December 31, 2024 to HIDTA Agents and to deputies assigned to the DA'S HIDTA Task Force from the following departments:
Constables PCT. 1, PCT 3, & PCT 4.
8.
Sheriff's Office:
A.
AI-93673
Sheriff's Office - FY 2021 VOCA (1284):
Authorization and approval to submit a budget amendment in reference to FY 2021 VOCA Grant
Authorization and approval to submit a budget amendment in reference to FY 2021 VOCA Grant
B.
AI-93609
Sheriff's Office - FY 2024 JLEO ICE (1284):
1. Approval to accept overtime funding agreement from U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) FY2024 (10/01/2023 - 09/30/2024) in the amount of $60,000 for 4 Task Force Officers ($15,000 per officer).
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the Co. Auditor, for FY2023 ICE overtime agreement in the amount of $60,000.00 and appropriation of the same.
1. Approval to accept overtime funding agreement from U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) FY2024 (10/01/2023 - 09/30/2024) in the amount of $60,000 for 4 Task Force Officers ($15,000 per officer).
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the Co. Auditor, for FY2023 ICE overtime agreement in the amount of $60,000.00 and appropriation of the same.
9.
Constable Pct. #3:
A.
AI-93599
Constable Pct.3 STOP Truancy Program (1285):
1. Discussion, consideration, and possible action on the First Amendment to the Memorandum of Understanding (MOU) between Hidalgo County, acting by and through Constable Pct. 3, and Mission CISD for the addition of one commissioned peace officer in relation to the STOP Truancy Program for FY 2024.
2. Approval of certification of revenues, as certified by the County Auditor, and appropriation of the same.
1. Discussion, consideration, and possible action on the First Amendment to the Memorandum of Understanding (MOU) between Hidalgo County, acting by and through Constable Pct. 3, and Mission CISD for the addition of one commissioned peace officer in relation to the STOP Truancy Program for FY 2024.
2. Approval of certification of revenues, as certified by the County Auditor, and appropriation of the same.
10.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-93439
Approval to appoint Ashley Iglesias, student at Sam Houston State University, as an intern with the Hidalgo County Constable Precinct 1 Office for the period of 01/16/2024 through 05/30/2024.
C.
AI-93645
Various Departments:
1. Approval of the following personnel changes as per Exhibit A, effective upon Commissioners Court approval and for calendar year 2024.
2. Approval to revise the Classified Positions List in accordance with the action above.
1. Approval of the following personnel changes as per Exhibit A, effective upon Commissioners Court approval and for calendar year 2024.
2. Approval to revise the Classified Positions List in accordance with the action above.
D.
AI-93309
449th DC Juv. Drug Court / Juv. Mental Health Court (1286):
Approval of the following actions, effective upon Commissioners Court approval through 08/31/2024:
Approval of the following actions, effective upon Commissioners Court approval through 08/31/2024:
| Action | Dept./Prg. | Slot # | Position Title | Allowance Amount |
| Add Supplemental Allowance | 011-001 | 0003 | Court Coordinator (DC) | - |
| 011-003 | 0002 | $6,000.00 | ||
| 011-004 | 0002 | $6,000.00 |
E.
AI-93453
Tax Office (1100):
1. Approval to create six (6) full-time temporary positions, effective 01/01/2024 through 03/31/2024 as follows:
2. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
1. Approval to create six (6) full-time temporary positions, effective 01/01/2024 through 03/31/2024 as follows:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 140-001 | T264 - T269 | Clerk I | 01 |
2. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
F.
AI-93455
Elections (1100):
1. Approval to create fourteen (14) full-time temporary positions, effective 01/01/2024 through 06/30/2024 as follows:
2. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
1. Approval to create fourteen (14) full-time temporary positions, effective 01/01/2024 through 06/30/2024 as follows:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 130-001 | T248 - T257 | Clerk I | 01 |
| Create | 130-001 | T258 - T261 | Elections Surveyor Technician | 04 |
2. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
G.
AI-93608
Crim DA (1100) / CJD-VAP / DA Border Prosecution (1281)/ DA Check Fraud (1222):
1. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2024:
2. Approval to revise the Classified Positions List in accordance with the action above.
3. Approval to create the following full-time temporary positions, effective 01/01/2024 through 06/30/2024:
4. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
5. Approval of the following actions, effective 01/01/2024:
1. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2024:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 080-017 | 0026 | Court Advocate | 08 |
| Create | 080-012 | 0013 | Digital Forensic Analyst | 16 |
2. Approval to revise the Classified Positions List in accordance with the action above.
3. Approval to create the following full-time temporary positions, effective 01/01/2024 through 06/30/2024:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 080-002 | T236 | Legal Assistant I | 06 |
| Create | 080-006 | T001 | Clerk I | 01 |
4. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
5. Approval of the following actions, effective 01/01/2024:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 080-002 | 0237 - 0239 | Legal Assistant I | 06 |
H.
AI-93617
Health - CSLFRF/ARPA NEI Public Workforce (1290):
Approval for the employees listed on Exhibit A to continue employment in their respective positions (AI-93458 approved on 12/13/2023).
Approval for the employees listed on Exhibit A to continue employment in their respective positions (AI-93458 approved on 12/13/2023).
I.
AI-93611
Co. Judge - CSLFRF-PH-NEI- Economic Development (1290):
1. Approval of the following action, effective 01/02/2024 through 12/31/2024:
2. Approval to revise the Classified Positions List in accordance with the action above.
1. Approval of the following action, effective 01/02/2024 through 12/31/2024:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 115-345 | 0002 | Eligibility Specialist III | 10 |
2. Approval to revise the Classified Positions List in accordance with the action above.
J.
AI-93624
Pct 3 Road Maintenance (1200):
1. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2024:
2. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2024:
1. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2024:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Delete | 123-005 | 0121 | Director of Internal Operations II | 18 |
| Create | 123-005 | 0141 | Assistant Chief Administrator II | 19 |
2. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2024:
| Action | Dept./Prg. | Slot # | Position Title | Grade | Current Allowance | Proposed Allowance |
| Remove Supplemental Allowance | 123-005 | 0125 | Assistant Chief Administrator | 18 | $10,000.00 | $0.00 |
| Add Supplemental Allowance | 123-005 | 0141 | Assistant Chief Administrator II | 19 | $0.00 | $7,000.00 |
K.
AI-93628
464th DC (1100):
1. Approval of the following actions upon Commissioners Court approval and for calendar year 2024:
2. Approval to award a discretionary step for the employee listed below in accordance with HR criteria certification as per Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners Court approval and for calendar year 2024:
1. Approval of the following actions upon Commissioners Court approval and for calendar year 2024:
| Action | Dept./Prg. | Slot # | Position Title | Grade | Current Amount | Proposed Amount |
| Decrease Interpreter Allowance | 012-001 | 0006 | Bailiff II (DC) | 13 | $6,000.00 | $4,000.00 |
| Add Interpreter Allowance | 012-001 | 0004 | Assistant Court Coordinator (DC) | 13 | $0.00 | $2,000.00 |
2. Approval to award a discretionary step for the employee listed below in accordance with HR criteria certification as per Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners Court approval and for calendar year 2024:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Discretionary Step 2 | 012-001 | 0004 | Assistant Court Coordinator (DC) | 13 |
L.
AI-93630
District Clerk (1100):
Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2024:
Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2024:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 090-001 | 0089 | Deputy District Clerk III | 09 |
| Create | 090-001 | 0090 - 0098 | Deputy District Clerk II | 07 |
M.
AI-93672
Constable Pct. 3 - Stop Truancy (1285):
Approval of the following personnel action, effective 01/01/2024:
Approval of the following personnel action, effective 01/01/2024:
| Action | Dept./Prg. | Slot # | Position Title | Rank |
| Create | 293-005 | 0006 | Deputy Constable | 06 |
11.
Urban County:
A.
AI-93633
Requesting approval of Addendum #1 to the Memorandum of Understanding between the Hidalgo County Urban County Program, Texas Homeless Network and the Pharr Housing Authority with authority for the Urban County Finance Manager to execute
12.
Head Start Program:
A.
AI-93648
Discussion/Approval of Bid Award and Contract of the best and lowest Bidder meeting all Specifications for Bid #1822101:
Hidalgo County Head Start Outdoor Learning Environments and Discovery Classrooms
Hidalgo County Head Start Outdoor Learning Environments and Discovery Classrooms
13.
Health & Human Services:
A.
Health Care Funding District:
1.
AI-93674
A. Discussion, consideration and approval to draw down funds for Hospital Augmented Reimbursement Program (HARP) SFY 2024 1
st Half Year 3 IGT in the amount to be determined by Health & Human Services Commission (HHSC) instructions from the Local Provider Participation Fund (LPPF) with a transfer date of 01/04/2024 and a settlement date of 01/05/2024.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
14.
Emergency Management:
A.
AI-93605
Discussion and approval of Interlocal Cooperation Agreement between the City of Mission and the County of Hidalgo for Emergency Medical Services (Ambulance).
15.
Community Service Agency:
A.
AI-93614
Discussion, consideration, and possible action to recommend approval of Amendment #1 to the FY 2023 Comprehensive Energy Assistance Program (CEAP) - Emergency Supplemental Contract #58930003989 to include an extension date until March 31, 2024.
16.
Precinct #1 - Comm. Fuentes:
A.
AI-93627
Requesting approval to accept the counteroffers to purchase a tract of land known as Parcels No.58 associated with the Mile 6 W Road Improvement Project (RCSJ# 0921-02-355) with authority for the County Judge to sign the Administration Evaluation and Approval Form.
17.
Precinct #2 - Comm. Cantu:
A.
AI-93668
Pct 2 Cesar Chavez (Bus. 83-Nolana Loop):
Requesting approval to accept a counter-offer to purchase a tract of land known as Parcel 69associated with the Pct 2 Cesar Chavez Road Project from Bus 83 to Nolana Loop (ROW CSJ:0921-02-406) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
Requesting approval to accept a counter-offer to purchase a tract of land known as Parcel 69associated with the Pct 2 Cesar Chavez Road Project from Bus 83 to Nolana Loop (ROW CSJ:0921-02-406) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
B.
AI-93396
Pct 2 Cesar Chavez (Bus. 83-Nolana):
Requesting approval to accept a counter-offer to purchase a tract of land known as Parcel 71associated with the Pct 2 Cesar Chavez Road Project from Bus 83 to Nolana Loop (ROW CSJ:0921-02-406) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
Requesting approval to accept a counter-offer to purchase a tract of land known as Parcel 71associated with the Pct 2 Cesar Chavez Road Project from Bus 83 to Nolana Loop (ROW CSJ:0921-02-406) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
18.
Precinct #4 - Comm. Torres:
A.
AI-93618
Approval to appoint/reinstate new board member(s) to the Hidalgo County Emergency Service District No. 3, pursuant to Texas Health & Safety Code Section 775.034.
19.
Budget & Management:
A.
AI-93592
1. Approval of all personnel actions approved after September 26, 2023 (2024 Budget Adoption date) and listed in Exhibit A, to be effective 01/01/2024.
2. Approval of changes/corrections to 2024 Adopted Salary Schedule.
2. Approval of changes/corrections to 2024 Adopted Salary Schedule.
B.
AI-93602
Discussion, consideration, and approval of MVEC Purchase of Power Agreement for the installation of streetlights for Aurora Valley Ph.1, Aurora Valley Ph.2, Aurora Valley Ph.3, & Aurora Valley Ph.4 Subdivisions located in Precinct 1 for 58 streetlights.
C.
AI-93610
Discussion, consideration, and approval of MVEC Purchase of Power Agreement for the installation of streetlights for Pueblo de Palmas Ph.22, Pueblo de Palmas Ph.23, Pueblo de Palmas Ph.24, Pueblo de Palmas Ph.25, Pueblo de Palmas Ph.26 Subdivisions located in Precinct 4 for 90 streetlights.
D.
AI-93663
TXDOT-Pct 1 FM1015 Road Project (Mile 12 - SH 107):
Approval of Amendment No. 1 which terminates the Advance Funding Agreement (AFA) between Hidalgo County and the Texas Department of Transportation (TXDOT) for the FM1015 Road Project from Mile 12 to SH 107 (CSJ:1228-03-041), with authority for the County Judge to sign all required documentation.
Approval of Amendment No. 1 which terminates the Advance Funding Agreement (AFA) between Hidalgo County and the Texas Department of Transportation (TXDOT) for the FM1015 Road Project from Mile 12 to SH 107 (CSJ:1228-03-041), with authority for the County Judge to sign all required documentation.
E.
Budget Appropriations:
1.
AI-93615
CJD VAP (1281):
Approval to deobligate cash match funds and appropriate into Co. Wide Adm.-Contingency in the amount of $69,969.00 in relation to the CJD VAP grant due to it not being required.
Approval to deobligate cash match funds and appropriate into Co. Wide Adm.-Contingency in the amount of $69,969.00 in relation to the CJD VAP grant due to it not being required.
20.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Executive Office
1.
AI-93527
Nuisance Abatement Division:
Requesting approval to terminate the lease agreement for one (1) 48 month Copier (model IMC6000 #418228) with G.E. Capital Information Technology Solutions, DBA Ricoh USA, approved by CC on 10-20-2020 (Project No. 2020-593)
Requesting approval to terminate the lease agreement for one (1) 48 month Copier (model IMC6000 #418228) with G.E. Capital Information Technology Solutions, DBA Ricoh USA, approved by CC on 10-20-2020 (Project No. 2020-593)
B.
Pct. 1
1.
AI-93631
Requesting approval of Supplemental Agreement No.1 to Work Authorization No.1 between Hidalgo County and Supreme Engineering, PLLC, for the Hidalgo County Precinct 1 "Inline Check Valves Stormwater Project" (C-22-0312-07-12/ARPA-22-121-045), to amend Fee Schedule to address documentation modifications, in the amount of $373,360.00; with authority for County Judge to sign all required documentation.
C.
Pct. 3
1.
AI-93676
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4): a personal or professional services;
B. Presentation of the scoring grid, for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for "[ARPA-23-340-330] Construction Material Testing Services - Hidalgo County Precinct 3 La Mansion Health Clinic" located within Precinct No.3
C. Requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Construction Material Testing Services Agreement commencing with the number one ranked firm of ___________ for the Hidalgo County Precinct 3 La Mansion Health Clinic located within Precinct No.3
B. Presentation of the scoring grid, for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for "[ARPA-23-340-330] Construction Material Testing Services - Hidalgo County Precinct 3 La Mansion Health Clinic" located within Precinct No.3
| Evaluated Firms | Terracon Consultants, INC. | Millenium Engineers Group, INC. | HVJ South Central, Texas M&J, INC. |
| Evaluator No.1 | 2 | 1 | 3 |
| TOTAL | 2 | 1 | 3 |
| RANK | |||
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*Evaluation and Scoring conducted by Pct.3
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D.
Pct. 4
1.
AI-93600
Requesting approval to purchase a Playground System for Linn-San Manuel Veterans Park for Precinct 4 through HC's membership with BuyBoard Cooperative (Contract No. 679-22), awarded to Park Place Recreation Designs, Inc., in the amount of $140,566.50, with authority for County Judge to sign all required documentation.
2.
AI-93625
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4): a personal or professional service;
B. Discussion, consideration and possible action to approve the scoring grids (as attached herein), for the purpose of ranking by HCCC, of firms evaluated for demonstrated competence (in accordance with Government Code Chapter 2254) from the County's Pools of pre-qualified Professional Services for On-Call Professional Service Agreements on projects located within Precinct No.4 for the following professional services:
Engineering Services (Building Renovations, Alterations)
Engineering Services (R&B, CIP & Other General Projects)
Architectural Services
Construction and/or Project Management Services
Geotechnical and/or Material Testing Services
Appraisal Services
Appraisal Review Services
Surveying Services
C. Requesting authority for the Hidalgo County Purchasing Department to negotiate On-Call Professional Service Agreements commencing with the number one ranked firm for each of the Professional Services identified below for projects located within Precinct No.4
(2) Engineering Services (Building Renovations, Alterations)
___________________
___________________
(2) Engineering Services (R&B, CIP & Other General Projects)
___________________
___________________
(2) Architectural Services
___________________
___________________
(1) Construction and/or Project Management Services
___________________
(2) Geotechnical and/or Material Testing Services
___________________
___________________
(2) Appraisal Services
___________________
___________________
(1) Appraisal Review Services
___________________
(2) Surveying Services
___________________
___________________
B. Discussion, consideration and possible action to approve the scoring grids (as attached herein), for the purpose of ranking by HCCC, of firms evaluated for demonstrated competence (in accordance with Government Code Chapter 2254) from the County's Pools of pre-qualified Professional Services for On-Call Professional Service Agreements on projects located within Precinct No.4 for the following professional services:
Engineering Services (Building Renovations, Alterations)
Engineering Services (R&B, CIP & Other General Projects)
Architectural Services
Construction and/or Project Management Services
Geotechnical and/or Material Testing Services
Appraisal Services
Appraisal Review Services
Surveying Services
C. Requesting authority for the Hidalgo County Purchasing Department to negotiate On-Call Professional Service Agreements commencing with the number one ranked firm for each of the Professional Services identified below for projects located within Precinct No.4
(2) Engineering Services (Building Renovations, Alterations)
___________________
___________________
(2) Engineering Services (R&B, CIP & Other General Projects)
___________________
___________________
(2) Architectural Services
___________________
___________________
(1) Construction and/or Project Management Services
___________________
(2) Geotechnical and/or Material Testing Services
___________________
___________________
(2) Appraisal Services
___________________
___________________
(1) Appraisal Review Services
___________________
(2) Surveying Services
___________________
___________________
3.
AI-93632
A. Requesting authority to accept and award construction contract (C-22-0089-12-19/ ARPA-22-124-051) for the Hidalgo County Precinct 4 Mile 17 & 83rd Stormwater Project to the lowest responsive and responsible bidder, Rene Guerra & Son Hauling, LLC, for the total amount of $327,030.00 (Base Bid); with the authority to issue Notice to Proceed upon receipt of the required payment & performance bonds.
B. Pursuant to Article 4.14 of the Legal Notice, requesting authority to waive minor technicalities for the submission requirements of RFB received.
B. Pursuant to Article 4.14 of the Legal Notice, requesting authority to waive minor technicalities for the submission requirements of RFB received.
4.
AI-93587
A. Requesting acceptance and approval of Professional Construction Material Testing Services final negotiated agreement (C-23-0446-12-19) with Raba Kistner, Inc., for the "Construction Material Testing - Hidalgo County Precinct 4 Tex-Mex Rd Stormwater" project, as ranked and approved by CC (11/14/2023, AI-93245); with authority for County Judge to sign all required documentation.
B. Requesting approval of Work Authorization No.1 in the amount of $21,662.85, for the "Construction Material Testing - Hidalgo County Precinct 4 Tex-Mex Rd Stormwater" project; with authority for County Judge to sign all required documentation and issuance of a Notice to Proceed.
B. Requesting approval of Work Authorization No.1 in the amount of $21,662.85, for the "Construction Material Testing - Hidalgo County Precinct 4 Tex-Mex Rd Stormwater" project; with authority for County Judge to sign all required documentation and issuance of a Notice to Proceed.
E.
Health & Human Services Dept.
1.
AI-93474
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, 262.024(a)(7)(A) for an item that can only be obtained from one source because of the existence of patents.
B. Acceptance and approval of a Sole Source Declaration for vendor, Emocha Mobile Health, Inc. dba Scene Health for the purchase of web users monthly subscription to be used by the Health and Human Services Department in the total amount of $5,580.00
B. Acceptance and approval of a Sole Source Declaration for vendor, Emocha Mobile Health, Inc. dba Scene Health for the purchase of web users monthly subscription to be used by the Health and Human Services Department in the total amount of $5,580.00
F.
Facilities Management
1.
AI-93622
A. Requesting approval to purchase six (6) Split Systems, one (1) RTU, and services to remove and install new equipment at the HC District Attorney's Office, awarded vendor Texas Chiller Systems, through HC's membership with TIPS Cooperative (Contract No. 220605) for the total amount of $150,939.00; with authority for County Judge to sign all required documents.
B. Requesting authority to issue a Notice to Proceed upon receipt of the required bond.
B. Requesting authority to issue a Notice to Proceed upon receipt of the required bond.
2.
AI-93586
Requesting approval to award job order contractor, Rio United Builders, LLC, through HC's membership with TIPS (JOC Contract# 211001), for the "New TPO Roof System Installation for Hidalgo County Building" project, in the amount of $148,350.00; with the authority to issue a Notice to Proceed upon receipt of the required payment and performance bonds.
G.
Elections Department
1.
AI-93616
Requesting approval of the Annual Software License and Support Renewal for voting equipment with Sole Source vendor, Hart Intercivic in the total amount of $349,029.00, with authority for County Judge to sign all required documentation.
H.
Sheriff's Office
1.
AI-93413
A. Requesting exemption from competitive bidding requirements pursuant to Texas Local Gov't Code 262.024(a)(7)(A), items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies;
B. Acceptance and approval of the "Sole Source Declaration" for Rhyan Technologies Services LLC for any and all patented software services to be utilized by HC, with said declaration to remain in effect while the declaration is in place or until revoked by HCCC;
C. Requesting approval to enter into a one (1) year "License, Customization, Implementation and Support Agreement", between HC Sheriff's Office and Rhyan Technologies Services LLC, with authority for HC Sheriff to sign all required documentation.
B. Acceptance and approval of the "Sole Source Declaration" for Rhyan Technologies Services LLC for any and all patented software services to be utilized by HC, with said declaration to remain in effect while the declaration is in place or until revoked by HCCC;
C. Requesting approval to enter into a one (1) year "License, Customization, Implementation and Support Agreement", between HC Sheriff's Office and Rhyan Technologies Services LLC, with authority for HC Sheriff to sign all required documentation.
I.
Adult Probation
1.
AI-93488
Requesting approval to purchase one (1) Ford Expedition XLT and one (1) Ford Escape Active through HC's membership with TIPS Cooperative (Contract #210907) awarded vendor Boswell Elliff Ford in the total amount of $99,249.00; with authority for County Judge to sign all required documentation.
J.
Auditor's Office
1.
AI-93635
A. Requesting approval of the solicitation packet for "Independent Auditing Services for Hidalgo County" with authority to advertise and re-advertise if necessary.
B. Requesting action to appoint/designate an evaluation committee to review, score, and grade the submitted Statements of Qualifications pursuant to the criteria set forth in the solicitation packet.
B. Requesting action to appoint/designate an evaluation committee to review, score, and grade the submitted Statements of Qualifications pursuant to the criteria set forth in the solicitation packet.
| Evaluators |
| 1. |
| 2. |
| 3. |
| 4. |
| 5. |
K.
Co. Wide
1.
AI-93626
Requesting acceptance and approval of Amendment No. 5 between Hidalgo County and Triple R Fire & Safety LLC for fire alarm and security monitoring services to include additional location as illustrated in Exhibit B (C-22-0402-09-20), with authority for County Judge to sign all required documentation.
21.
Executive Office:
A.
Presentation for discussion of the following:
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects
3) Emergency situations occurring since last agenda meeting
B.
AI-93590
Pursuant to Article ยง81.005(a) (Terms of the Court Meeting) of the Texas Local Government Code, consideration and entering of an Order into the minutes the designation of the day of the week and week of the month of Hidalgo County Commissioners Court Regular Term Meeting Tex. Loc Gov. Code ORDER OF THE COURT:
HIDALGO COUNTY COMMISSIONERS COURT
Week of the Month: _______
Day of the Week: ________
Time of the Day: _________ for the calendar year of 2024
HIDALGO COUNTY COMMISSIONERS COURT
Week of the Month: _______
Day of the Week: ________
Time of the Day: _________ for the calendar year of 2024
22.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. American Rescue Plan Act (ARPA) Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. American Rescue Plan Act (ARPA) Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client privilege under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-93597
Civil Action No. 4:23-cv-02778; Aspen Specialty Insurance Company v. Allied Healthcare Providers of Hidalgo County, et al.
24.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-93598
Civil Action No. 4:23-cv-02778; Aspen Specialty Insurance Company v. Allied Healthcare Providers of Hidalgo County, et al.
26.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn