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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS DECEMBER 19, 2023 1:30 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -93669
Requesting approval of budget amendments to carry over the December 31, 2022, available budgets into the District's 2023 Capital Project Fund, respective accounts and Special Revenue Fund. This will facilitate the budgetary accounting for continued operations and construction of District Projects that have been approved by the board in prior years. Fund 130- District Capital Projects, Fund 132 - 2008 Bond Series, Fund 133 - 2013 Bond Series, Fund 123 - Raymondville Drain Restore and Fund 124 Region 15 planning group.
B.
AI -93667
Requesting approval to enter into a three (3) year subscription with DebtBook, for accounting and reporting of leases to comply with GASB Statements 87 & 96, through membership with Omnia Partners Cooperative subject to final legal review.
Year 1 cost $9,500.00, Year 2 $8,400.00, and Year 3 $8,820.00
Year 1 cost $9,500.00, Year 2 $8,400.00, and Year 3 $8,820.00
C.
AI -93460
Requesting approval of the Supplemental Agreement No. 7 to the Professional Engineering Service Contract with Halff Associates, Inc., (C-HCDD1-21-003-05-18), in relation to the ''Region 15 Lower Rio Grande Regional Flood Planning Group (RFPG)", to amend the service period (Article 3 -Period of Service) to December 31, 2025 (Subject to final legal review and compliance with HB-1295).
D.
AI -93644
Requesting authority to advertise and approval of RFP packet (requirements, specifications and plans, etc), for "HCDD1 Complex -M&O Training Facility'', RFP-HCDD1-23-076-01-24-ESZ, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
E.
AI -93665
North Main Drain - Budget 204
Approval of Application for Payment No. 5 in the amount of $202,540.73 from Welch Excavation & Utility Company, Inc. pertaining to C-HCDD1-22-066-05-02. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM. PO#647845
Approval of Application for Payment No. 5 in the amount of $202,540.73 from Welch Excavation & Utility Company, Inc. pertaining to C-HCDD1-22-066-05-02. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM. PO#647845
6.
2018 Bond Referendum Projects:
A.
AI -93591
Requesting approval of closing documents for Parcel 23-5 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
B.
AI -93675
Requesting approval of Change Order No.4, reflecting an increase amount of $219,754.00 and 124 additional construction calendar days for the project "East Mercedes Drainage Improvements, 2018 Bond Referendum Project 10B'', Contract No. (C-HCDD1-22-051-01-17), with RBM Contractors, LLC, as recommended by Project Engineer, Yvette Barrera, PE, CFM, Asst. District General Manager.
C.
AI -93664
Rincon de Encinos Phase 3 - Budget 010
1. Approval of Application for Payment No. 3 in the amount of $53,737.53 from McAllen Multi Service pertaining to construction contract C-HCDD1-23-033-08-08. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM. PO#648190
South Lateral Drain Structure - Budget 534
2. Acceptance and approval of Certificate of Substantial Completion and Certificate of Construction Completion from Saenz Brothers Construction, LLC pertaining to C-HCDD1-20-009-R-04-04.
3. Approval of Application for Payment No. Retainage in the amount of $47,362.32 and $185.05 of interest from Saenz Brothers Construction, LLC pertaining to C-HCDD1-20-009-R-04-04. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#647846
1. Approval of Application for Payment No. 3 in the amount of $53,737.53 from McAllen Multi Service pertaining to construction contract C-HCDD1-23-033-08-08. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM. PO#648190
South Lateral Drain Structure - Budget 534
2. Acceptance and approval of Certificate of Substantial Completion and Certificate of Construction Completion from Saenz Brothers Construction, LLC pertaining to C-HCDD1-20-009-R-04-04.
3. Approval of Application for Payment No. Retainage in the amount of $47,362.32 and $185.05 of interest from Saenz Brothers Construction, LLC pertaining to C-HCDD1-20-009-R-04-04. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#647846
7.
Human Resources:
A.
AI -93666
2024 Budget Personnel Actions
1. Discussion and approval of all personnel actions approved after the Budget Adoption Date of September 26, 2023.
2. Approval to reclassify Slot 22 - Administration from Information System Administrator Grade 16, Step 2, to an Information Technician V, and set salary at Grade 14, Step 1.
3. Approval of Information Technician V revised Job Description
4. Approval of revised Salary Schedule
5. Approval of Budget Line Item Transfers for items 1 and 2 above and no Budget Amendment required
1. Discussion and approval of all personnel actions approved after the Budget Adoption Date of September 26, 2023.
2. Approval to reclassify Slot 22 - Administration from Information System Administrator Grade 16, Step 2, to an Information Technician V, and set salary at Grade 14, Step 1.
3. Approval of Information Technician V revised Job Description
4. Approval of revised Salary Schedule
5. Approval of Budget Line Item Transfers for items 1 and 2 above and no Budget Amendment required
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
1.
AI -93680
Consultation with Legal Counsel regarding possible settlement with a defendant in Cause No. C-0373-17-E; Hidalgo County Drainage District No. 1 vs. Integ Corporation, Godfrey Garza, Jr., Valley Data Collection Specialists, Inc., Annie Q. Garza, Godfrey Garza, III, and Jonathan Garza, et al; in the 275th Judicial District Court of Hidalgo County, Texas.
9.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
10.
Adjourn