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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS FEBRUARY 20, 2024 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -94349
Requesting approval to submit an application to the Texas Water Development Board for Second Planning Cycle Regional Flood Plain - Region 15, and approval for General Manager or designee to execute the application and all subsequent forms.
B.
AI -94344
Requesting approval of Memorandum of Understanding by and between Hidalgo County Drainage District No.1, Hidalgo County Urban County Program and the City of La Villa as it relates to the East Lateral Northern Weir Project - 2019 - CDBG - DR - Infrastructure Competition.
C.
AI -94345
1. Requesting approval to submit a joint request with Hidalgo County for FY25 Community Project Funding (CFP) for West Main Drain Expansion Project. (Subject to final legal review)
2. Requesting approval of Resolution in support of Joint Request by Hidalgo County and Hidalgo County Drainage District No.1 for FY25 Community Project Funding (CPF) for the West Main Drain Expansion Project. (Subject to final legal review)
2. Requesting approval of Resolution in support of Joint Request by Hidalgo County and Hidalgo County Drainage District No.1 for FY25 Community Project Funding (CPF) for the West Main Drain Expansion Project. (Subject to final legal review)
D.
AI -94276
1. Presentation of the scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to the RFP No. HCDD1-23-076-01-24-ESZ "HCDD1 Complex -M&O Training Facility."
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Contract with the number one ranked firm of: __________________________, for construction services for the "HCDD1 Complex -M&O Training Facility."
| FIRM NAME | SCORE | RANK |
| NM CONTRACTING, LLC | 99.33 | |
| ECON ENRIQUEZ CONSTRUCTION, LLC | 88.91 | |
| RG ENTERPRISES, LLC | 86.80 | |
| TRIGEN CONSTRUCTION, LLC | 83.63 | |
| CELSO GONZALEZ CONSTRUCTION | 80.35 | |
| HOLCHEMONT, LTP | 73.47 |
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Contract with the number one ranked firm of: __________________________, for construction services for the "HCDD1 Complex -M&O Training Facility."
E.
AI -94320
1. Requesting approval of final negotiated Professional Engineering Services Agreement with R.R.P. Consulting Engineers, LLC, as it relates to the project: "Raymondville Drain Outfall System". Action taken by and through the HCDD1 Board of Directors authorizing a Novation Agreement through Agenda Item # 92181 (8/22/23). Subject to final legal review.
2. Pursuant to the Board's Approval of the Professional Engineering Services Agreement with R.R.P. Consulting Engineers, LLC, requesting approval of Work Authorization No. 1 in the amount of $139,583.00, to provide Professional Engineering Services for "Raymondville Drain Outfall System", subject to final legal review (Contract # C-HCDD1-24-012-02-20).
3. Requesting approval of Work Authorization No. 2 in the amount of $1,721,005.26, to provide ASA Feasibility Study for "Raymondville Drain Outfall System", subject to final legal review.
2. Pursuant to the Board's Approval of the Professional Engineering Services Agreement with R.R.P. Consulting Engineers, LLC, requesting approval of Work Authorization No. 1 in the amount of $139,583.00, to provide Professional Engineering Services for "Raymondville Drain Outfall System", subject to final legal review (Contract # C-HCDD1-24-012-02-20).
3. Requesting approval of Work Authorization No. 2 in the amount of $1,721,005.26, to provide ASA Feasibility Study for "Raymondville Drain Outfall System", subject to final legal review.
F.
AI -94348
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement, with Halff Associates Engineering, from the District Pre-approved "Pool of Pre-qualified Professional Engineers", as approved by the Board of Directors on March 07, 2023 (AI 89829) as it relates to the update of the Hidalgo County Drainage District No. 1 Hazard Mitigation Action Plan.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement, with Halff Associates Engineering, from the District Pre-approved "Pool of Pre-qualified Professional Engineers", as approved by the Board of Directors on March 07, 2023 (AI 89829) as it relates to the update of the Hidalgo County Drainage District No. 1 Hazard Mitigation Action Plan.
G.
AI -94322
Requesting authority to advertise and the approval of the Request for Proposal (RFP) packet to establish a ''Pre-qualified Pool for Title Company Services" for Hidalgo County Drainage District No. 1 projects on an ''As needed Basis''. (RFP No. HCDD1-24-004-03-13-MDB).
H.
AI -94237
Requesting authority to advertise and the approval of the Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) to establish a ''Pre-qualified Pool of Professional Services'' for Hidalgo County Drainage District No. 1 on an ''As Needed Basis'':
1. Professional Engineering Services -RFQ No. HCDD1-24-001-03-13-JS
2. Professional Surveying Services -RFQ No. HCDD1-24-002-03-13-ESZ
1. Professional Engineering Services -RFQ No. HCDD1-24-001-03-13-JS
2. Professional Surveying Services -RFQ No. HCDD1-24-002-03-13-ESZ
6.
2018 Bond Referendum Projects:
A.
AI -94292
Requesting approval of closing documents for Parcel 23-1 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents.
B.
AI -94314
Acceptance and approval of Work Authorization No. 9 to provide Construction Materials Testing Services (CMT) in the total amount of $19,695.81 as submitted by B2Z Engineering, LLC, for "4 1/2 Mile Rd & N. Doffing Rd -2018 Bond Referendum Project No. 3'', Contract No. C-HCDD1-23-036-07-25.
C.
AI -94309
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, Mor-Wil, LLC, in the amount of $962,884.10 for the project ''4 Mile Rd & Minnesota Rd Drainage Improvements -2018 Bond Referendum Project No. 4'', RFB No. HCDD1-23-049-08-22-ESZ as recommended by Project Engineer, Izaguirre Engineering Group, LLC. (subject to final legal review and compliance with HB1295).
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
D.
AI -94336
East Mercedes - Budget 510
1. Approval of Application for Payment No. 8 in the amount of $21,600.00 from RBM Contractors pertaining to Construction Contract C-HCDD1-22-051-01-17. Project Engineer HCDD1 Yvette Barrera, PE, CFM PO#647299
Mile 9 N. & FM 1015 Package 1B - Budget 524
2. Approval of Application for Payment No. 7 in the amount of $96,734.89 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-054-12-08. Project Engineer Halff Associates PO#645350
Mission McAllen Rado Alternate - Budget 525
3. Approval of Application for Payment No. 15 in the amount of $172,890.00 from Gonzalez Engineering pertaining to Construction Contract C-HCDD1-21-023-07-27. Project Engineer B2Z Engineering PO#642887
South I Rd - Budget 533
4. Approval of Application for Payment No. 3 in the amount of $74,338.20 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29. Project Engineer B2Z Engineering PO#647343
1. Approval of Application for Payment No. 8 in the amount of $21,600.00 from RBM Contractors pertaining to Construction Contract C-HCDD1-22-051-01-17. Project Engineer HCDD1 Yvette Barrera, PE, CFM PO#647299
Mile 9 N. & FM 1015 Package 1B - Budget 524
2. Approval of Application for Payment No. 7 in the amount of $96,734.89 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-054-12-08. Project Engineer Halff Associates PO#645350
Mission McAllen Rado Alternate - Budget 525
3. Approval of Application for Payment No. 15 in the amount of $172,890.00 from Gonzalez Engineering pertaining to Construction Contract C-HCDD1-21-023-07-27. Project Engineer B2Z Engineering PO#642887
South I Rd - Budget 533
4. Approval of Application for Payment No. 3 in the amount of $74,338.20 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29. Project Engineer B2Z Engineering PO#647343
7.
2023 Bond Referendum Projects:
A.
AI -94352
1. Requesting approval of the final negotiated Professional Engineering Services Agreement with Izaguirre Engineering Group, LLC in connection with the "PD Lateral Drain Extension 5 – 2023 Bond Referendum Project No. 15", Contract No. C-HCDD1-24-009-02-20 as approved for negotiations on 02/06/2023, AI 94173 (subject to final legal review).
2. Acceptance and approval of Work Authorization No. 1 in the amount of $98,919.10, as submitted by Izaguirre Engineering Group, LLC through Contract No. C-HCDD1-24-009-02-20 to provide Professional Engineering Services for "PD Lateral Drain Extension 5 – 2023 Bond Referendum Project No. 15" (subject to final legal review).
2. Acceptance and approval of Work Authorization No. 1 in the amount of $98,919.10, as submitted by Izaguirre Engineering Group, LLC through Contract No. C-HCDD1-24-009-02-20 to provide Professional Engineering Services for "PD Lateral Drain Extension 5 – 2023 Bond Referendum Project No. 15" (subject to final legal review).
8.
General Fund:
A.
AI -94324
Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) to establish a ''Pre-qualified Pool of Professional Real Estate Appraisal Services'', for Hidalgo County Drainage District No. 1 projects for on an ''As Needed Basis''.
9.
TCEQ Raymondville Drain Project Phase 2:
A.
AI -94337
Raymondville Drain - Budget 010
1. Payment approval of Invoice No. 18-21-2023 RD in the amount of $207,259.79 from Hidalgo County Precinct 4 for Pay Periods 18 through 21, 2023.
2. Payment approval of Invoice No. 18-21-2023 RD in the amount of $76,045.81 from Hidalgo County Precinct 4 for Pay Period 22, 23, and 25, 2023.
1. Payment approval of Invoice No. 18-21-2023 RD in the amount of $207,259.79 from Hidalgo County Precinct 4 for Pay Periods 18 through 21, 2023.
2. Payment approval of Invoice No. 18-21-2023 RD in the amount of $76,045.81 from Hidalgo County Precinct 4 for Pay Period 22, 23, and 25, 2023.
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
11.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
12.
Adjourn