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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS APRIL 16, 2024 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -94953
Panchitas Gate Structure
1. Approval to enter into Contribution-In-Aid-of-Construction Agreement For Electric Distribution Service to the Panchitas Gate Structure with AEP Texas and authorize HCDD1 General Manager to execute agreement and any subsequent forms subject to legal review.
2. Approval to issue payment upon receipt of invoice from AEP Texas.
1. Approval to enter into Contribution-In-Aid-of-Construction Agreement For Electric Distribution Service to the Panchitas Gate Structure with AEP Texas and authorize HCDD1 General Manager to execute agreement and any subsequent forms subject to legal review.
2. Approval to issue payment upon receipt of invoice from AEP Texas.
B.
AI -94954
Sunflower Pump Structure
1. Approval to enter into Contribution-In-Aid-of-Construction Agreement For Electric Distribution Service to the Sunflower Pump Structure with AEP Texas and authorize General Manager to execute agreement and any subsequent forms subject to legal review.
2. Approval to issue payment upon receipt of invoice from AEP Texas.
1. Approval to enter into Contribution-In-Aid-of-Construction Agreement For Electric Distribution Service to the Sunflower Pump Structure with AEP Texas and authorize General Manager to execute agreement and any subsequent forms subject to legal review.
2. Approval to issue payment upon receipt of invoice from AEP Texas.
C.
AI -94956
Requesting approval to purchase (1) CAT 352 Excavator through the Hidalgo County Drainage District No. 1 membership/participation with Sourcewell Cooperative awarded vendor Holt CAT, Contract No. 011723-CAT in the total amount of $494,000.00.
D.
AI -94985
Request approval of a Budget Amendment in the amount $494,000 from the District's General Fund unreserve fund balance for the purchase of heavy equipment.
E.
AI -94865
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, RBM Contractors, LLC, in the amount of $645,671.99 for the project ''365 Toll Off-Site Drainage Improvements Project Outfall 2,3,4'', RFB No. HCDD1-23-042B-04-03-ESZ as recommended by Project Engineer, Omar Anzaldua, Jr., P.E., CFM, District Asst. General Manager (subject to final legal review and compliance with HB1295).
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
F.
AI -94987
Possible action to grant partial release of easement/right of way pertaining request made by land owner Alicia Lucia Salinas, and authorize execution of the same by the Chairman, subject to final legal review.
G.
AI -94889
Acceptance and approval of Supplemental Agreement No. 1 to Work Authorization No. 5 to provide additional Construction Materials Testing Services (CMT) in the amount of $13,079.88 as submitted by B2Z Engineering, LLC, for the project "Weslaco Drain Improvements (Proposed Additional 10' x 10' Box with Gate Structure)"; through Contract No. C-HCDD1-20-027-05-19.
H.
AI -94977
Requesting authority to advertise and approval of the procurement packet (i.e., legal notice, specifications, draft contract etc.) for "Custodial /Janitorial Services for Hidalgo County Drainage District No. 1", RFB No. HCDD1-24-023-05-08-ESZ, including the re-advertisement of the project in the event bids are rejected, or no bids are received.
6.
2018 Bond Referendum Projects:
A.
AI -94829
1. Requesting approval of closing documents for Parcel 23-29 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of closing documents for Parcel 23-32 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of closing documents for Parcel 23-32 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
B.
AI -94950
Requesting approval of closing documents for Parcel 12-1 as it relates to Project 12 of the 2018 Drainage Bond Program - FM 493 & Country Rd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
C.
AI -94951
1. Requesting approval of closing documents for Parcel 30-9A as it relates to Project 30 of the 2018 Drainage Bond Program - Penitas Drain Project and authority for the Chairman of the Board to execute documents.
2. Requesting approval of closing documents for Parcel 30-9B as it relates to Project 30 of the 2018 Drainage Bond Program - Penitas Drain Project and authority for the Chairman of the Board to execute documents.
2. Requesting approval of closing documents for Parcel 30-9B as it relates to Project 30 of the 2018 Drainage Bond Program - Penitas Drain Project and authority for the Chairman of the Board to execute documents.
D.
AI -94955
Requesting approval of closing documents for Parcel 26-14 as it relates to Project 26 of the 2018 Drainage Bond Program - Mission Lateral Project and authority for the Chairman of the Board to execute documents, pending final legal review.
E.
AI -94960
1. Requesting approval of closing documents for Parcel 8-1 as it relates to Project 8 of the 2018 Drainage Bond Program - Anaquitas Drainage Project and authority for the Chairman of the Board to execute documents.
2. Requesting approval of closing documents for Parcel 8-6 as it relates to Project 8 of the 2018 Drainage Bond Program - Anaquitas Drainage Project and authority for the Chairman of the Board to execute documents.
2. Requesting approval of closing documents for Parcel 8-6 as it relates to Project 8 of the 2018 Drainage Bond Program - Anaquitas Drainage Project and authority for the Chairman of the Board to execute documents.
F.
AI -94940
1. Requesting approval of the final negotiated Professional Engineering Services Agreement with Supreme Engineering, PLLC in connection with the "Mile 11 North & Texas Blvd – 2018 Bond Referendum Project No. 23", Contract No. C-HCDD1-24-019-04-16 as approved for negotiations on 03/05/2024, AI 94475 (subject to final legal review).
2. Acceptance and approval of Work Authorization No. 1 in the amount of $312,581.00, as submitted by Supreme Engineering, PLLC through Contract No. C-HCDD1-24-019-04-16 to provide Professional Engineering Services for "Mile 11 North & Texas Blvd – 2018 Bond Referendum Project No. 23" (subject to final legal review).
2. Acceptance and approval of Work Authorization No. 1 in the amount of $312,581.00, as submitted by Supreme Engineering, PLLC through Contract No. C-HCDD1-24-019-04-16 to provide Professional Engineering Services for "Mile 11 North & Texas Blvd – 2018 Bond Referendum Project No. 23" (subject to final legal review).
G.
AI -94973
Y Drain - Budget 010
1. Approval of Application for Payment No. 5 in the amount of $268,053.48 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-050-R-05-30 Y Drain. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, CFM, PO#647998
2. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-050-R-05-30 Y Drain. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, CFM, PO#647998
3. Approval of Application for Payment No. 6 in the amount of $78,601.88 and $104.51 interest from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-050-R-05-30 Y Drain. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, CFM, PO#647998
East Mercedes - Budget 510
4. Approval of Application for Payment No. 10 in the amount of $68,787.00 from RBM Contractors pertaining to construction contract C-HCDD1-22-051-01-17 East Mercedes. Project Engineer: HCDD1 Yvette Barrera, PE, CFM PO#647299
M 10 N & Baseline - Budget 520
5. Approval of Application for Payment No. 8 in the amount of $142,714.34 from RBM Contractors pertaining to construction contract C-HCDD1-23-014-04-26-KMG Mile 10 North & Baseline. Project Engineer: Quintanilla Headley PO#648064
Mission-McAllen Rado Alt Ph1 - Budget 525
6. Approval of Application for Payment No. 16 in the amount of $331,269.81 from Gonzalez Engineering pertaining to construction contract C-HCDD1-21-023-07-27 Mission-McAllen Rado. Project Engineer: B2Z Engineering PO#642887
Glasscock Rd Mile 4 to Mile 5 - Budget 543
7. Approval of Application for Payment No. 1 in the amount of $299,653.20 from Saenz Brothers pertaining to construction contract C-HCDD1-23-051-09-27ESZ Glasscock Mile 4 to Mile 5. Project Engineer PO#648791
1. Approval of Application for Payment No. 5 in the amount of $268,053.48 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-050-R-05-30 Y Drain. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, CFM, PO#647998
2. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-050-R-05-30 Y Drain. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, CFM, PO#647998
3. Approval of Application for Payment No. 6 in the amount of $78,601.88 and $104.51 interest from Mor-Wil, LLC pertaining to construction contract C-HCDD1-21-050-R-05-30 Y Drain. Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, CFM, PO#647998
East Mercedes - Budget 510
4. Approval of Application for Payment No. 10 in the amount of $68,787.00 from RBM Contractors pertaining to construction contract C-HCDD1-22-051-01-17 East Mercedes. Project Engineer: HCDD1 Yvette Barrera, PE, CFM PO#647299
M 10 N & Baseline - Budget 520
5. Approval of Application for Payment No. 8 in the amount of $142,714.34 from RBM Contractors pertaining to construction contract C-HCDD1-23-014-04-26-KMG Mile 10 North & Baseline. Project Engineer: Quintanilla Headley PO#648064
Mission-McAllen Rado Alt Ph1 - Budget 525
6. Approval of Application for Payment No. 16 in the amount of $331,269.81 from Gonzalez Engineering pertaining to construction contract C-HCDD1-21-023-07-27 Mission-McAllen Rado. Project Engineer: B2Z Engineering PO#642887
Glasscock Rd Mile 4 to Mile 5 - Budget 543
7. Approval of Application for Payment No. 1 in the amount of $299,653.20 from Saenz Brothers pertaining to construction contract C-HCDD1-23-051-09-27ESZ Glasscock Mile 4 to Mile 5. Project Engineer PO#648791
7.
2023 Bond Referendum Projects:
A.
AI -94991
South Main Drain Phase 1 - Budget 703
Approval of Application for Payment No. 1 in the amount of $274,492.80 from RG Enterprises, LLC pertaining to Construction Contract C-HCDD1-23-053-10-31 South Main Drain Phase 1, Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, CFM PO#648721
Approval of Application for Payment No. 1 in the amount of $274,492.80 from RG Enterprises, LLC pertaining to Construction Contract C-HCDD1-23-053-10-31 South Main Drain Phase 1, Project Engineer: HCDD1 Omar Anzaldua, Jr. PE, CFM PO#648721
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
9.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
10.
Adjourn