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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS APRIL 30, 2024 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -95145
Requesting approval to exercise the District's sole option to renew/extend the contract for "Storm Drain Pipes and Related Items" with ACT Pipe & Supply, for a period of one (1) year, under the same, rates, terms, and conditions as stated in the contract number C-HCDD1-23-017-05-30, with extension date effective May 30, 2024 through May 29, 2025.
B.
AI -95078
Requesting approval of Supplemental Agreement No. 1 to the Work Authorization No. 1 for the project "HCDD1 Complex - M&O Training Facility", (C-HCDD1-23-022-05-02), with Halff Associates, Inc., to reflect a revised ''Exhibit C-1" -Project Team, to add Downs Design Solutions, LLC as sub-consultant (subject to final legal review and compliance with HB-1295).
C.
AI -95030
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service;
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate On-Call Professional Surveying Services Agreements with the following engineering firms for Professional Surveying Services on an as-needed basis from the District's pre-approved "pool" of pre-qualified Professional Surveyors as approved by the Board of Directors on March 19, 2024, AI-94576:
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate On-Call Professional Surveying Services Agreements with the following engineering firms for Professional Surveying Services on an as-needed basis from the District's pre-approved "pool" of pre-qualified Professional Surveyors as approved by the Board of Directors on March 19, 2024, AI-94576:
- SAMES, Inc.
- S2 Engineering, PLLC
- Quintanilla, Headley & Associates, Inc.
D.
AI -95158
1. Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to the RFP No. HCDD1-24-015-03-27-ESZ "Archaeological Surveying Services - Phase I Flood Control Project -Segment 21''.
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Services Agreement with the number one ranked firm of: __________________________, for the provisions of "Archaeological Surveying Services - Phase I Flood Control Project -Segment 21".
| Firm Name | SCORE | RANK |
| Colliers Engineering & Design | 93.67 | |
| Integrated Environmental Solutions | 70.40 | |
| Raba Kistner | 50.68 |
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Services Agreement with the number one ranked firm of: __________________________, for the provisions of "Archaeological Surveying Services - Phase I Flood Control Project -Segment 21".
E.
AI -95150
Payment approval of Invoice Nos. DD-23, DD-24, DD-25, DD-26 in the amount of $344,266.32 from Hidalgo County Precinct 1 for Quarters 1 through 4 2023 for Equipment Use on Drainage Projects.
6.
2018 Bond Referendum Projects:
A.
AI -95144
Requesting approval of Work Authorization No. 1 to provide Construction Materials Testing Services (CMT) for a total amount of $28,805.73 as submitted by L&G Consulting Engineers, Inc. for "4 Mile Rd & Minnesota Rd Drainage Improvements - 2018 Bond Referendum Project No. 4" Contract No. C-HCDD1-23-039-08-08.
B.
AI -95033
Requesting approval of Supplemental Agreement No. 4 to the Professional Engineering Services Agreement and to the Work Authorization No. 1 for the project, "Mile 10 N. & Baseline Road -2018 Bond Referendum Project No. 20", (C-HCDD1-19-021-03-26) with Quintanilla, Headley & Associates, Inc., to reflect a Revised ''Exhibit " Work Schedule with an extended termination date of August 30, 2024, (subject to final legal review and compliance with HB-1295).
C.
AI -95038
Requesting approval of Supplemental Agreement No. 6 to the Professional Engineering Services Agreement and to the Work Authorization No. 1 for the project "Mission-McAllen Rado Alternate -2018 Bond Referendum Project No. 25", (C-HCDD1-19-010-03-26), with B2Z Engineering, LLC, to reflect a revised ''Exhibit D" Work Schedule, with an extended termination date of July 31, 2024, (subject to final legal review and compliance with HB-1295).
D.
AI -95041
Requesting approval of Supplemental Agreement No. 4 to the Professional Engineering Services Agreement and Supplemental Agreement No. 3 to the Work Authorization No. 1 for the project: "Peñitas Drain -2018 Bond Referendum Project No. 30", (C-HCDD1-19-015-04-23), with L & G Consulting Engineers, Inc. dba L&G Engineering, to reflect a revised ''Exhibit D" Work Schedule, with an extended termination date of March 01, 2026. (subject to final legal review and compliance with HB 1295).
E.
AI -95082
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 12 to provide additional Construction Materials Testing Services (CMT) in the amount of $18,383.38 as submitted by B2Z Engineering, LLC, for the project "Mid Valley Airport IBWC Ditch 18B Drainage Improvement -2018 Bond Referendum Project No. 19"; through Contract No. C-HCDD1-21-026-06-01. (Subject to final legal review and compliance with HB-1295).
F.
AI -95148
Jackson Rd Drain Ph2 - Budget 516
1. Approval of Application for Payment No. 2 in the amount of $192,190.50 from RDH pertaining to construction contract C-HCDD1-21-047-11-30 Jackson Rd Drain Phase 2. Project Engineer Quintanilla Headley PO#648343
Southwest Weslaco - Budget 535
2. Approval of Application for Payment No. 1 in the amount of $121,137.70 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-23-056-11-14 Southwest Weslaco. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#648668
Glasscock Rd (Mile 4 to Mile 5) - Budget 543
3. Approval of Application for Payment No. 2 in the amount of $369,504.00 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-23-051-09-27 Glasscock Road (Mile 4 to Mile 5). Project Engineer J&R Engineering PO#648791
1. Approval of Application for Payment No. 2 in the amount of $192,190.50 from RDH pertaining to construction contract C-HCDD1-21-047-11-30 Jackson Rd Drain Phase 2. Project Engineer Quintanilla Headley PO#648343
Southwest Weslaco - Budget 535
2. Approval of Application for Payment No. 1 in the amount of $121,137.70 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-23-056-11-14 Southwest Weslaco. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#648668
Glasscock Rd (Mile 4 to Mile 5) - Budget 543
3. Approval of Application for Payment No. 2 in the amount of $369,504.00 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-23-051-09-27 Glasscock Road (Mile 4 to Mile 5). Project Engineer J&R Engineering PO#648791
7.
2023 Bond Referendum Projects:
A.
AI -95020
Requesting approval of Work Authorization No. 2 to provide Construction Materials Testing Services (CMT) for a total amount of $39,923.00 as submitted by Terracon Consultants, Inc. for "South Main Drain - 2023 Bond Referendum Project No. 3" Contract No. C-HCDD1-23-038-08-08.
B.
AI -95042
Requesting authority to advertise and approval of RFB packet (requirements, specifications and plans), for "West Main Drain - Inspiration to SH 107 & Western Limits of Conway - 2023 Bond Project 14", RFB-HCDD1-24-026-05-22-LSM, including the re-advertising of the project in the event no responses are received and / or are rejected and project is still required.
8.
Right of Way Acquisitions:
A.
AI -95154
Requesting acceptance and approval of drainage easement from Lite Oil Ltd. as it relates to a 23.79 Acre tract of land, Lot 1 thru Lot 29, Block "A" Retama Acres Subdivision, subject to final legal review..
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn