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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS JUNE 11, 2024 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -95648
Requesting approval to assign 24 hour possession of District vehicles to District Maintenance & Operations Director and Supervisors during the 2024 Hurricane Season.
B.
AI -95638
Requesting approval to accept the sole bid received from M&R's Elite Janitorial Solutions, LLC., for the "Custodial Services for Hidalgo County Drainage District No. 1", RFB No. HCDD1-24-023-05-08-ESZ, on a yearly basis.
C.
AI -95542
Requesting approval to accept the sole bid received from SAMES McAllen Inc., for the "Purchase Full-Size Pickup Trucks'', RFB No. HCDD1-24-027-05-29-JS, total purchase in the amount of $542,566.00 for all the listed trucks below.
| QUANTITY | MODEL | COST |
| (4) | 2024 3/4 TON REGULAR CAB PICKUP TRUCK | $198,228.00 |
| (2) | 2024 3/4 TON CREW CAB PICKUP TRUCK | $107,318.00 |
| (1) | 2024 ONE TON SINGLE CAB DIESEL CAB & CHASSIS | $63,326.00 |
| (2) | 2024 ONE TON EXTEND CAB CAB & CHASSIS | $111,354.00 |
| (1) | 2024 1/2 TON FULL-SIZE SPORT UTILITY VEHICLE (SUV) | $62,340.00 |
6.
2018 Bond Referendum Projects:
A.
AI -95618
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service;
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service Agreement with Halff Associates, Inc. from the District's pre-approved "Pool" of pre-qualified Professional Engineers as approved by the Board of Directors on March 19, 2024, AI-94576:
3. Pursuant to the Board's approval requesting approval of the final negotiated Professional Engineering Service Agreement with Halff Associates, Inc., in connection with the project ''Mile 10 N. & Mile 1 W -2018 Bond Referendum Project No. 21 Contract No. C-HCDD1-24-035-06-11 for "Professional Engineering Services" (subject to final legal review and compliance to HB1295).
4. Acceptance and approval of Work Authorization No. 1 in the amount of $14,250.00 as submitted by Halff Associates, Inc. to provide Structural Services for "Mile 10 N & Mile 1 W -2018 Bond Referendum Project No. 21'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-24-035-06-11).
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Service Agreement with Halff Associates, Inc. from the District's pre-approved "Pool" of pre-qualified Professional Engineers as approved by the Board of Directors on March 19, 2024, AI-94576:
3. Pursuant to the Board's approval requesting approval of the final negotiated Professional Engineering Service Agreement with Halff Associates, Inc., in connection with the project ''Mile 10 N. & Mile 1 W -2018 Bond Referendum Project No. 21 Contract No. C-HCDD1-24-035-06-11 for "Professional Engineering Services" (subject to final legal review and compliance to HB1295).
4. Acceptance and approval of Work Authorization No. 1 in the amount of $14,250.00 as submitted by Halff Associates, Inc. to provide Structural Services for "Mile 10 N & Mile 1 W -2018 Bond Referendum Project No. 21'', subject to legal review and compliance to HB1295. (Contract # C-HCDD1-24-035-06-11).
B.
AI -95533
Requesting authority to advertise and approval of RFB packet (requirements, specifications and plans) for "Hidalgo Drain Drainage Improvements -2018 Bond Referendum Project 13," RFB No. HCDD1-24-034-07-03-ESZ, including the re-advertising of the project in the event no responses are received or bids are rejected and project is required.
C.
AI -95643
Mission McAllen Rado Alt Ph1 - Budget 525
1. Approval of Application for Payment No. 17 in the amount of $39,600.00 from Gonzalez Engineering pertaining to construction contract C-HCDD1-21-023-07-27 Mission-McAllen Rado Alt Ph1. Project Engineer: B2Z Engineering PO#642887
South I Rd - Budget 533
2. Approval of Application for Payment No. 6 in the amount of $76,504.50 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-22-060-11-29 South I Rd. Project Engineer: B2Z Engineering PO#647343
Glasscock Rd (Mile 4 to Mile 5) - Budget 543
3. Approval of Application for Payment No. 3 in the amount of $379,427.40 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-23-051-09-27ESZ Glasscock Road (Mile 4 to Mile 5). Project Engineer J&R Engineering PO#648791
1. Approval of Application for Payment No. 17 in the amount of $39,600.00 from Gonzalez Engineering pertaining to construction contract C-HCDD1-21-023-07-27 Mission-McAllen Rado Alt Ph1. Project Engineer: B2Z Engineering PO#642887
South I Rd - Budget 533
2. Approval of Application for Payment No. 6 in the amount of $76,504.50 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-22-060-11-29 South I Rd. Project Engineer: B2Z Engineering PO#647343
Glasscock Rd (Mile 4 to Mile 5) - Budget 543
3. Approval of Application for Payment No. 3 in the amount of $379,427.40 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-23-051-09-27ESZ Glasscock Road (Mile 4 to Mile 5). Project Engineer J&R Engineering PO#648791
7.
2023 Bond Referendum Projects:
A.
AI -95541
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, Blue Dot Site & Utilities, LLC, in the amount of $705,121.70 for the project ''West Main Drain -2023 Bond Referendum Project No. 14 '', RFB No. HCDD1-24-026-05-22-LSM as recommended by Project Engineer, Izaguirre Engineering Group, LLC. (subject to final Legal review and compliance with HB1295).
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
B.
AI -95653
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, Synergy Development & Construction, LLC, in the total amount of $1,070,829.20 for the project ''Pharr McAllen Lateral East -2023 Bond Referendum Project No. 9'', RFB No. HCDD1-24-029-06-05-LSM as recommended by Project Engineer, GDJ Engineering, LLC. (subject to final Legal review and compliance with HB1295).
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
2. Pursuant to TXLGC 262.031 (b), requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18 % or more without the consent of the contractor.
C.
AI -95554
Requesting authority to advertise and approval of RFB packet (requirements, specifications and plans), for "Mission McAllen Drain Phase III - 2023 Bond Referendum Project 12", RFB-HCDD1-24-032-07-03-LSM, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
D.
AI -95646
South Main Drain Phase 2 - Budget 703
Approval of Application for Payment No. 1 in the amount of $689,356.67 from E-Con Group pertaining to construction contract C-HCDD1-24-007-03-19 South Main Drain Phase 2. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#649085
Approval of Application for Payment No. 1 in the amount of $689,356.67 from E-Con Group pertaining to construction contract C-HCDD1-24-007-03-19 South Main Drain Phase 2. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#649085
8.
General Fund:
A.
AI -95649
Harvest Time - Budget 006
Approval to reimburse Hidalgo County Precinct 3 in the amount of $21,437.25 for equipment and force labor for the Harvest Time Project.
Approval to reimburse Hidalgo County Precinct 3 in the amount of $21,437.25 for equipment and force labor for the Harvest Time Project.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn