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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS JULY 9, 2024 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
At the time of the posting of this NOTICE, it is known that a significant weather event/hurricane is approaching an area of Texas potentially inclusive of the County of Hidalgo. In the event that the Board of Directors meeting scheduled for the date indicated above cannot proceed due to this significant weather event/hurricane, then this posting shall also serve as NOTICE in accordance with Chapter 551, Texas Government Code, that the above referenced SPECIAL MEETING of the Board of Directors will be held at the location indicated above at a later date, on either:
Wednesday, July 10, 2024, at 10:00 a.m.;
Thursday, July 11, 2024, at 10:00 a.m.; or
Friday, July 12, 2024, at 10:00 a.m.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -95909
Discussion and update as it relates to Hurricane Beryl Flood Operations.
B.
AI -95911
Requesting approval of Statement of Work with Worldgate LLC for UKG Workforce Ready Solution as it relates to configuration services for UKG Ready Software.
C.
AI -95885
Requesting approval to complete and submit a credit application, to establish a District account with General Industries Inc., for the acquisition of stainless steel tanks, products and services/support with the authority of the District General Manager or his designee to sign the credit application.
D.
AI -95886
Requesting approval to complete and submit a credit application, to establish a District account with McGee Company, for the acquisition of tire repair supplies, products and services/support with the authority of the District General Manager or his designee to sign the credit application.
E.
AI -95902
Requesting approval to exercise the District's sole option to renew/extend the contract for the 2nd and final year with Terra Firma Materials, L.L.C., for ''Flexible Base Material (Crushed Caliche)'' for a period of one (1) year, under the same, rates, terms, and conditions as stated in the contract number C-HCDD1-22-035-08-09, to be effective August 9, 2024. (Subject to compliance with HB-1295).
F.
AI -95882
Requesting approval of Work Authorization No. 13 to provide Construction Materials Testing Services (CMT) for a total amount of $90,002.09 as submitted by B2Z Engineering, LLC for "HCDD1 Complex M&O Training Facility" Contract No. C-HCDD1-23-036-07-25.
G.
AI -95933
Requesting approval of Work Authorization No. 14 to provide Construction Materials Testing Services (CMT) for a total amount of $19,450.28 as submitted by B2Z Engineering, LLC for "365 Toll Off-Site Drainage Improvements Project Outfall 2,3,4", Contract No. C-HCDD1-23-036-07-25.
H.
AI -95935
Requesting approval of the Supplemental Agreement No. 1 to the Professional Engineering Service Agreement with B2Z Engineering, LLC., in relation to the ''North Main Drain Expansion (Canton to 17 1/2), TDEM Project", (C-HCDD1-23-025-05-16) to amend paragraph 32 adding contract provisions related to the Code of Federal Regulations as they are related to the project. (Subject to final legal review and compliance with HB-1295).
I.
AI -95938
Requesting approval of the Supplemental Agreement No. 1 to the Construction Contract with Welch Excavation & Utility Company, Inc., in relation to the ''North Main Drain Expansion (Canton to 17 1/2), TDEM Project", (C-HCDD1-22-066-05-02) to add provisions related to the Code of Federal Regulations. (Subject to final legal review and compliance with HB-1295).
J.
AI -95952
HCRMA - Budget 201
Approval to issue payments on award to three (3) special commissioners, Orlando J. Villarreal, Moises Flores, Jr., and Jason Pena in the amount of $2,000.00 each pertaining to condemnation proceedings for Cause No. CCD-0737-F Parcel OD-6 Triple Net Powersports, LP.
Approval to issue payments on award to three (3) special commissioners, Orlando J. Villarreal, Moises Flores, Jr., and Jason Pena in the amount of $2,000.00 each pertaining to condemnation proceedings for Cause No. CCD-0737-F Parcel OD-6 Triple Net Powersports, LP.
K.
AI -95947
North Main Drain - Budget 204
Approval of Application for Payment No. 7 in the amount of $160,716.54 from Welch Excavation pertaining to construction contract C-HCDD1-22-066-05-02. Project Engineer HCDD1 Omar Anzaldua, Jr., PE., CFM. PO#647845
Approval of Application for Payment No. 7 in the amount of $160,716.54 from Welch Excavation pertaining to construction contract C-HCDD1-22-066-05-02. Project Engineer HCDD1 Omar Anzaldua, Jr., PE., CFM. PO#647845
6.
2018 Bond Referendum Projects:
A.
AI -95913
Requesting approval of Inter Local Agreement by and between Hidalgo County Drainage District No. 1 and Hidalgo County Pct. 2 as it relates to the ''Hidalgo Drain Drainage Improvements -2018 Bond Referendum Project No. 13". (Pending Final Legal Review)
B.
AI -95778
Requesting approval of Supplemental Agreement No. 3 to the Professional Engineering Services Agreement and to the Work Authorization 1, with B2Z Engineering, LLC. for the project of ''South "I" Road Detention -2018 Bond Referendum Project #33'', (C-HCDD1-19-080-03-24) to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
December 31, 2024, (subject to final Legal review and compliance with HB1295).
C.
AI -95910
Requesting approval of closing documents for Parcel 10A-E10 as it relates to Project 10A of the 2018 Drainage Bond Program - East Mercedes and authority for the Chairman of the Board to execute documents.
D.
AI -95912
1. Requesting approval of closing documents for Parcel 23-19 as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of closing documents for Parcel 23-35A as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of closing documents for Parcel 23-35A as it relates to Project 23 of the 2018 Drainage Bond Program - Mile 11 N & Texas Blvd Project and authority for the Chairman of the Board to execute documents, pending final legal review.
E.
AI -95953
South Lateral Drain - Budget 534
Approval to issue payments on award to three (3) special commissioners, Damian Orozco, Veronica Moncivais, and Melba I. Garza in the amount of $3,500 each pertaining to condemnation proceedings for Cause No. CCD-0761-E Parcel 13 Guillermo Lopez and Nilda Lopez.
Approval to issue payments on award to three (3) special commissioners, Damian Orozco, Veronica Moncivais, and Melba I. Garza in the amount of $3,500 each pertaining to condemnation proceedings for Cause No. CCD-0761-E Parcel 13 Guillermo Lopez and Nilda Lopez.
F.
AI -95949
Highway 281 & FM 88 - Budget 514
1. Approval of Application for Payment No. 13 in the amount of $83,790.00 from GO Underground pertaining to construction contract C-HCDD1-22-019-07-12 Highway 281 & FM 88. Project Engineer Cruz-Hogan PO#646340
Mid-Valley Airport - Budget 519
2. Approval of Application for Payment No. 9 in the amount of $146,676.63 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-22-020-05-31 Mid-Valley Airport. Project Engineer HCDD1 Yvette Barrera, PE, CFM PO#646596
Mission Lateral - Budget 526
3. Payment approval of Invoice No. HCDD1-0297 in the amount of $44,421.68 from Hidalgo County Precinct 3 pertaining to work performed at the Mission Lateral Project.
South I RD - Budget 533
4. Approval of Application for Payment No. 7 in the amount of $260,935.65 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-22-060-11-29 South I RD. Project Engineer B2Z Engineering. PO#647343
Southwest Weslaco - Budget 535
5. Approval of Application for Payment No. 2 in the amount of $524,506.89 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-23-056-11-14 Southwest Weslaco. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648668
1. Approval of Application for Payment No. 13 in the amount of $83,790.00 from GO Underground pertaining to construction contract C-HCDD1-22-019-07-12 Highway 281 & FM 88. Project Engineer Cruz-Hogan PO#646340
Mid-Valley Airport - Budget 519
2. Approval of Application for Payment No. 9 in the amount of $146,676.63 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-22-020-05-31 Mid-Valley Airport. Project Engineer HCDD1 Yvette Barrera, PE, CFM PO#646596
Mission Lateral - Budget 526
3. Payment approval of Invoice No. HCDD1-0297 in the amount of $44,421.68 from Hidalgo County Precinct 3 pertaining to work performed at the Mission Lateral Project.
South I RD - Budget 533
4. Approval of Application for Payment No. 7 in the amount of $260,935.65 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-22-060-11-29 South I RD. Project Engineer B2Z Engineering. PO#647343
Southwest Weslaco - Budget 535
5. Approval of Application for Payment No. 2 in the amount of $524,506.89 from Mor-Wil, LLC pertaining to construction contract C-HCDD1-23-056-11-14 Southwest Weslaco. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648668
7.
2023 Bond Referendum Projects:
A.
AI -95929
Requesting approval of Work Authorization No. 12 to provide Construction Materials Testing Services (CMT) in the amount of $35,132.35 and Construction Engineering Inspection Services (CEI) in the amount of $31,924.58 for a total amount of $67,056.93 as submitted by B2Z Engineering, LLC for "Pharr McAllen Lateral East - 2023 Bond Referendum Project No. 9" Contract No. HCDD1-23-036-ESZ.
B.
AI -95851
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, Gonzalez Engineering & Management, LLC, in the amount of $1,936,019.00 for the project ''Mission-McAllen Drain Phase I -2023 Bond Project 12'', RFB No. HCDD1-24-030-06-06-LSM as recommended by Project Engineer, Izaguirre Engineering Group, LLC (subject to Legal review and compliance with HB1295).
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
C.
AI -95928
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, Synergy Development & Construction, LLC, in the amount of $1,062,867.90 for the project ''Mission-McAllen Drain Phase III -2023 Bond Project 12'', RFB No. HCDD1-24-032-07-03-LSM as recommended by Project Engineer, SAMES, Inc. (subject to Legal review and compliance with HB1295).
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
D.
AI -95951
South Main Drain Phase 1 - Budget 703
Approval of Application for Payment No. 4 in the amount of $501,300.00 from RG Enterprises pertaining to construction contract C-HCDD1-23-053-10-31 South Main Drain Ph 1. Project Engineer HCDD1 Omar Anzaldua Jr. PE, CFM PO#648721
Approval of Application for Payment No. 4 in the amount of $501,300.00 from RG Enterprises pertaining to construction contract C-HCDD1-23-053-10-31 South Main Drain Ph 1. Project Engineer HCDD1 Omar Anzaldua Jr. PE, CFM PO#648721
8.
General Fund:
A.
AI -95948
Ditch W-01-00 Gate Structure - Budget 025
Approval of Application for Payment No. 4 in the amount of $187,361.60 form Mor-Wil, LLC pertaining to construction contract C-HCDD1-23-008-04-04. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM. PO#648479
Approval of Application for Payment No. 4 in the amount of $187,361.60 form Mor-Wil, LLC pertaining to construction contract C-HCDD1-23-008-04-04. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM. PO#648479
B.
AI -95950
Raymondville Drain - Budget 010
1. Payment approval of Invoice No. 01-2024 RD in the amount of $30,563.09 from Hidalgo County Precinct 4 for Pay Period 1 2024.
2. Payment approval of Invoice No. 02-2024 RD in the amount of $58,137.82 from Hidalgo County Precinct 4 for Pay Period 2 2024.
3. Payment approval of Invoice No. 04-2024 RD in the amount of $38,360.49 from Hidalgo County Precinct 4 for Pay Period 4 2024.
1. Payment approval of Invoice No. 01-2024 RD in the amount of $30,563.09 from Hidalgo County Precinct 4 for Pay Period 1 2024.
2. Payment approval of Invoice No. 02-2024 RD in the amount of $58,137.82 from Hidalgo County Precinct 4 for Pay Period 2 2024.
3. Payment approval of Invoice No. 04-2024 RD in the amount of $38,360.49 from Hidalgo County Precinct 4 for Pay Period 4 2024.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn