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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS AUGUST 20, 2024 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion and update by HCDD1 General Manager as it relates to pending construction and HCDD1 projects.
6.
General Operations:
A.
AI -96433
1. Public Hearing for the purpose of receiving public comments related to Hidalgo County Drainage District No.1 Hazard Mitigation Action Plan update in accordance with the requirements of the Federal Emergency Management Agency (FEMA).
B.
AI -96376
1. Presentation by Burton McCumber & Longoria, LLP of the Hidalgo County Drainage District No. 1's 2023 Financial Audit, 2023 Single Audit, and the 2023 Annual Comprehensive Financial Report.
2. Requesting approval of the Hidalgo County Drainage District No. 1 2023 Financial Audit, 2023 Single Audit, and the 2023 Annual Comprehensive Financial Report.
2. Requesting approval of the Hidalgo County Drainage District No. 1 2023 Financial Audit, 2023 Single Audit, and the 2023 Annual Comprehensive Financial Report.
C.
AI -96386
1. Submission of the 2024 No New Revenue and Voter Approval Rate for Hidalgo County Drainage District No. 1.
2. Discussion of the 2024 Planning Calendar
3. Discussion of the 2024 Tax Rates.
4. Record vote on the proposed 2024 Tax Rate and schedule a public hearing if applicable.
2. Discussion of the 2024 Planning Calendar
3. Discussion of the 2024 Tax Rates.
4. Record vote on the proposed 2024 Tax Rate and schedule a public hearing if applicable.
D.
AI -96293
Requesting approval to complete and submit a credit application, to establish a District account with Southern Tire Mart LLC., for the acquisition of tires & tire related services, with the authority of the District General Manager or his designee to sign the credit application
E.
AI -96317
Requesting approval of Hidalgo County Irrigation District No. 2 Permit Application as it relates to the Nolanna Loop project and authority for the Chairman of the Board to execute documents.
F.
AI -96243
Requesting approval to renew/extend the contract with the following companies for the provision of Title Report Related Services for one (1) additional year under the same rates, terms, and conditions, to be effective September 5, 2024. (Subject to compliance with HB-1295):
| COMPANY | CONTRACT No. |
| Sierra Title of Hidalgo County, Inc. | C-HCDD1-23-007A-09-05 |
| Valley Land Title Company | C-HCDD1-23-007B-09-05 |
| Amigo Title | C-HCDD1-23-035-09-05 |
G.
AI -96416
Requesting acceptance and approval of Donation Deed from Border Town Development, LLC as it relates to aa 11.83 Acre tract of land out of Lot 4 and 5 Block 70, Engelman Re-subdivision, pending final legal review.
H.
AI -96242
Requesting approval of the following final negotiated Professional Service Contracts for the provision of ''Real Estate Appraisal Services (On call on as needed basis)'' for Hidalgo County Drainage District No. 1 projects, as approved for negotiations by HCDD1 Board of Directors on 03/19/24, AI-94576. (Subject to final legal review and compliance with HB1295):
Leonel Garza Jr. & Associates, LLC; (C-HCDD1-24-003A-08-20)
Appraisal Haus, LLC; (C-HCDD1-24-003B-08-20)
Leonel Garza Jr. & Associates, LLC; (C-HCDD1-24-003A-08-20)
Appraisal Haus, LLC; (C-HCDD1-24-003B-08-20)
I.
AI -96315
Requesting authority to advertise and approval of RFB packet for "HCDD1 M&O Training Facility Site Improvements", RFB No. HCDD1-24-048-09-04-JS, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
J.
AI -96403
Hidalgo County Precinct 1 Reimbursement - Various Funds
Payment approval of Invoice No DD-27 in the amount of $108,034.00 from Hidalgo County Precinct No.1 for Equipment Rental for the first quarter of 2024.
Payment approval of Invoice No DD-27 in the amount of $108,034.00 from Hidalgo County Precinct No.1 for Equipment Rental for the first quarter of 2024.
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -96401
Weslaco Drain - Budget 335
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-017-R-05-02 Weslaco Drain. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#647867
2. Approval of Application for Payment No. Retainage in the amount of $56,756.41 and $142.25 in interest from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-017-R-05-02 Weslaco Drain. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#647867
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-017-R-05-02 Weslaco Drain. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#647867
2. Approval of Application for Payment No. Retainage in the amount of $56,756.41 and $142.25 in interest from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-21-017-R-05-02 Weslaco Drain. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#647867
8.
2018 Bond Referendum Projects:
A.
AI -96413
Requesting approval of closing documents for Parcel 26-11 as it relates to Project 26 of the 2018 Drainage Bond Program - Mission Lateral Project and authority for the Chairman of the Board to execute documents, pending final legal review.
B.
AI -96240
Requesting approval of Supplemental Agreement No. 1 to the Work Authorization 1, with S2 Engineering, PLLC. for the project of ''Southwest Weslaco Phase III -2018 Bond Referendum Project No. 35'', (C-HCDD1-23-012-02-17) to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of November 30, 2025, (Subject to final legal review and compliance with HB1295).
C.
AI -96256
Requesting approval of Supplemental Agreement No. 5 to the Professional Engineering Services Agreement and to the Work Authorization No. 1 for the project, "Mile 10 N. & Baseline Road -2018 Bond Referendum Project No. 20", (C-HCDD1-19-021-03-26) with Quintanilla, Headley & Associates, Inc., to reflect a Revised ''Exhibit D" Work Schedule with an extended termination date of December 31, 2024, (subject to final legal review and compliance with HB-1295).
D.
AI -96402
Highway 281 & FM 88 - Budget 514
1. Approval of Application for Payment No. 14 in the amount of $37,800 from Go Underground pertaining to construction contract C-HCDD1-22-019-07-12 Highway 281 & FM 88. Project Engineer Cruz Hogan PO#646340
M10 N & Baseline - Budget 520
2. Approval of Application for Payment No. 11 in the amount of $204,124.85 from RBM Contractors pertaining to construction contract C-HCDD1-23-014-04-26-KMG M10 N & Baseline. Project Engineer Quintanilla Headley PO#648064
Glasscock Rd (Mile 4 Mile 5) - Budget 453
3. Approval of Application for Payment No. 5 in the amount of $311,673.60 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-23-051-09-27ESZ Glasscock(Mile 4 to Mile 5). Project Engineer J&R Engineering PO#648791
1. Approval of Application for Payment No. 14 in the amount of $37,800 from Go Underground pertaining to construction contract C-HCDD1-22-019-07-12 Highway 281 & FM 88. Project Engineer Cruz Hogan PO#646340
M10 N & Baseline - Budget 520
2. Approval of Application for Payment No. 11 in the amount of $204,124.85 from RBM Contractors pertaining to construction contract C-HCDD1-23-014-04-26-KMG M10 N & Baseline. Project Engineer Quintanilla Headley PO#648064
Glasscock Rd (Mile 4 Mile 5) - Budget 453
3. Approval of Application for Payment No. 5 in the amount of $311,673.60 from Saenz Brothers Construction pertaining to construction contract C-HCDD1-23-051-09-27ESZ Glasscock(Mile 4 to Mile 5). Project Engineer J&R Engineering PO#648791
9.
2023 Bond Referendum Projects:
A.
AI -96314
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with South Texas Infrastructure Group, LLC from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on March 19, 2024 (AI 94576) for the 2023 Bond Referendum Project No 15 - PD Lateral Drain Extension 3.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with South Texas Infrastructure Group, LLC from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on March 19, 2024 (AI 94576) for the 2023 Bond Referendum Project No 15 - PD Lateral Drain Extension 3.
B.
AI -96424
South Main Drain Phase 2 - Budget 703
Approval of Application for Payment No. 3 in the amount of $633,521.39 from E-Con Group pertaining to construction contract C-HCDD1-24-007-03-19 South Main Drain Phase 2. Project Engineer HCDD1 Omar Anzaldua, Jr. PE. CFM PO#649085
Approval of Application for Payment No. 3 in the amount of $633,521.39 from E-Con Group pertaining to construction contract C-HCDD1-24-007-03-19 South Main Drain Phase 2. Project Engineer HCDD1 Omar Anzaldua, Jr. PE. CFM PO#649085
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
11.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
12.
Adjourn