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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS SEPTEMBER 17, 2024 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion and update by HCDD1 General Manager as it relates to pending construction and HCDD1 projects.
6.
General Operations:
A.
AI -96751
Presentation of the Hidalgo County Drainage District #1 Tax Collection Report.
B.
AI -96749
1. Discussion of the Hidalgo County Drainage District No. 1 Budget for the 2025 Calendar Year.
C.
AI -96657
1. Requesting authority to exercise the Sixty (60) Day Grace Period extension for Sand & Bedding Material" with Terra Firma Materials LLC., (Contract No.: C-HCDD1-22-045-09-20), under the same rates, terms and conditions for the completion of the procurement process to award of a new contract.
2. Requesting authority to advertise and approval of the procurement packet (i.e., legal notice specifications, draft contract, etc., ) for ''Sand & Bedding Material'', RFB No. HCDD1-24-053-10-09-JS, including the re-advertisement of project if no bids are received or rejected & project is still required.
2. Requesting authority to advertise and approval of the procurement packet (i.e., legal notice specifications, draft contract, etc., ) for ''Sand & Bedding Material'', RFB No. HCDD1-24-053-10-09-JS, including the re-advertisement of project if no bids are received or rejected & project is still required.
D.
AI -96659
Requesting approval to accept bid and approval to execute a Requirements Agreement to the lowest and most responsive bidder meeting specifications and/or requirements, Royal Concrete Products LLC "HCDD1 M&O Training Facility Site Improvements Purchase of Class A 3000 PSI Concrete", with RFB No.HCDD1-24-048-09-04-JS, (subject to final legal review)
E.
AI -96655
Requesting authority to advertise and approval of the procurement packet (i.e., legal notice, specifications, draft contract etc.) for ''RCP Storm Drain Pipes and Related Items'' - RFB No. HCDD1-24-052-10-09-JS, including the re-advertisement of project if no bids are received or rejected & project is still required.
7.
2018 Bond Referendum Projects:
A.
AI -96706
Requesting approval of closing documents for Parcel 15A-9 as it relates to Project 15A of the 2018 Drainage Bond Program - J-08 Drain Project and authority for the Chairman of the Board to execute documents.
B.
AI -96707
Requesting approval of closing documents for Parcel 8-5 as it relates to Project 8 of the 2018 Drainage Bond Program - Anaquitas Drainage Project and authority for the Chairman of the Board to execute documents. (Subject to final legal review).
C.
AI -96573
Requesting approval of Supplemental Agreement No. 5 to the Professional Engineering Service Contract and to Work Authorization 1 with Izaguirre Engineering Group, LLC., for the project of ''4 Mile Rd & Minnesota Rd. -2018 Bond Referendum Project No. 4; (C-HCDD1-19-052-11-26) to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of January 31, 2025, (subject to final legal review and compliance with HB1295).
D.
AI -96574
Requesting approval of Supplemental Agreement No. 4 to the Professional Engineering Service Contract and to Work Authorization 1 with South Texas Infrastructure Group, LLC., for the project of ''Mile 11 N & FM 1015 -2018 Bond Referendum Project No. 22; (C-HCDD1-19-045-07-01) to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of January 31, 2026, (subject to final legal review and compliance with HB1295).
E.
AI -96575
Requesting approval of Supplemental Agreement No. 8 to the Professional Engineering Services Agreement and to the Work Authorization 1 with Quintanilla Headley & Associates, Inc. for the project of ''Jackson Rd. Drain -2018 Bond Referendum Project No. 16'', (C-HCDD1-19-009-03-26) to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of March 31, 2025, (Subject to final legal review and compliance with HB1295).
F.
AI -96712
Requesting authority to advertise and approval of the procurement packet (i.e., requirements, specifications and plans) for "Southwest Weslaco Phase III-A -
IBWC Structure 105AL -2018
Bond Referendum Project 35," RFB No. HCDD1-24-055-10-30-ESZ, including the re-advertisement of project if no bids are received or rejected & project is still required.
G.
AI -96741
South I Rd - Budget 533
Approval of Application for Payment No. 8 in the amount of $61,182.00 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29 South I Rd. Project Engineer B2Z PO#647343
Approval of Application for Payment No. 8 in the amount of $61,182.00 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29 South I Rd. Project Engineer B2Z PO#647343
8.
2023 Bond Referendum Projects:
A.
AI -96579
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, 3E Logistics of TX, LLC, in the total amount of $700,719.91 for the project ''Alamo Expressway Drain Phase II -2023 Bond Referendum Project 21'', RFB No. HCDD1-24-047-08-28-ESZ as recommended by Project Engineer, GDJ Engineering, LLC, (subject to Legal review and compliance with HB1295).
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
B.
AI -96742
South Main Drain Phase 2 - Budget 703
Approval of Application for Payment No. 4 in the amount of $763,502.64 from E-Con Group pertaining to Construction Contract C-HCDD1-24-007-03-19 South Main Drain Phase 2. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#649085
Approval of Application for Payment No. 4 in the amount of $763,502.64 from E-Con Group pertaining to Construction Contract C-HCDD1-24-007-03-19 South Main Drain Phase 2. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#649085
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn