|
|
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS OCTOBER 29, 2024 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion and update by HCDD1 General Manager as it relates to pending construction and HCDD1 projects.
6.
General Operations:
A.
AI -97256
Requesting approval of the 2025 Holiday Calendar.
B.
AI -97100
Requesting approval of the AEP Easement as it relates to the Hidalgo County Drainage District No. 1 training facility, subject to final legal review.
C.
AI -97180
Requesting approval to accept bids and award a Requirements Agreement to the most responsible bidder meeting all requirements/specifications, Upper Valley Materials, LLC dba CAPA, for the "Sand & Bedding Material'', RFB No. HCDD1-24-053-10-09-JS, (Subject to final legal review and compliance with HB -1295)
D.
AI -97178
Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bids for items meeting all specified requirements for RFB No. HCDD1-24-052-10-09-JS ''Storm Drain Pipe (RCP) & Related Items''. (subject to legal review and compliance to HB1295)
E.
AI -97161
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.), as attached hereto for: Hidalgo County Drainage District No. 1 "Concrete Mix and Related Items", RFB No. HCDD1-24-054-11-20-AG, including the re-advertisement of project in the event bids are rejected, or no bids are received & project is still required.
7.
2018 Bond Referendum Projects:
A.
AI -97251
Requesting approval for entering an Agreement for Possession and use with Dora Gonzales as it pertains to our 2018 Bond Project 8 - Anaquitas Drain, and authority for the Chairman of the Board to execute documents.
B.
AI -97219
Requesting approval of Supplemental Agreement No. 4 to the Professional Engineering Service Agreement and to the Work Authorization 1 with SAMES, Inc., for the "Hidalgo Drain Project - 2018 Bond Referendum Project # 13", to reflect a revised ''Exhibit D"-Work Schedule, with an extended termination date of December 31, 2025, (subject to final Legal review and compliance with HB1295).
C.
AI -97220
Requesting approval of Supplemental Agreement No. 5 to the Professional Engineering Service Agreement and to the Work Authorization No.1 with Cruz-Hogan Consultants, Inc., for the project "Highway 281 & FM 88 - 2018 Bond Referendum Project # 14", to reflect a revised ''Exhibit D"-Work Schedule, with an extended termination date of December 31, 2024, (subject to final Legal review and compliance with HB1295).
D.
AI -97229
Requesting approval of Change Order No. 5, reflecting an increase in the amount of $81,593.96 and 45 additional construction calendar days for the project "South "I" Rd USIBWC Structure 82L Drainage Improvements - 2018 Bond Referendum Project No 33", Contract No. C-HCDD1-22-060-11-29, with Mor-Will, LLC, as recommended by Project Engineer, B2Z Engineering.
E.
AI -97214
Requesting approval of Change Order No. 1, reflecting an increase in the amount of $90,378.09 and 392 additional construction calendar days for the project "Mile 10 N. & Baseline Rd Phase II - USIBWC Structure 139 - 2018 Bond Project No. 20", Contract No. C-HCDD1-23-014-06-13, with RBM Contractors, LLC, as recommended by Project Engineer, Quintanilla, Headley & Assoc., Inc.
F.
AI -97237
Mile 4 Rd & Minnesota Rd. - Budget 504
1. Approval of Application for Payment No. 1 in the amount of $252,018.02 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-23-049-02-20 Mile 4 Rd & Minnesota Rd. Project Engineer Izaguirre Engineering PO#649254
Highway 281 & FM 88 - Budget 514
2. Approval of Application for Payment No. 15 in the amount of $27,900.00 from Go Underground pertaining to Construction Contract C-HCDD1-22-019-0712 Highway 281 & FM 88. Project Engineer Cruz-Hogan PO#646340
1. Approval of Application for Payment No. 1 in the amount of $252,018.02 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-23-049-02-20 Mile 4 Rd & Minnesota Rd. Project Engineer Izaguirre Engineering PO#649254
Highway 281 & FM 88 - Budget 514
2. Approval of Application for Payment No. 15 in the amount of $27,900.00 from Go Underground pertaining to Construction Contract C-HCDD1-22-019-0712 Highway 281 & FM 88. Project Engineer Cruz-Hogan PO#646340
8.
2023 Bond Referendum Projects:
A.
AI -97243
Requesting approval of Work Authorization No. 19 to provide Construction Materials Testing Services and Construction Management for a total of $87,759.81 as submitted by B2Z Engineering, LLC for "PSJA Drain – 2023 Bond Referendum Project No. 16" Contract No. C-HCDD1-23-036-07-25. (subject to Legal review and compliance with HB1295).
B.
AI -97232
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, Synergy Development & Construction, LLC, in the total amount of $1,931,325.50 for the project "Mission-McAllen Drain Phase II -2023 Bond Referendum Project 12'', RFB No. HCDD1-24-057-10-23-ESZ as recommended by Project Engineer, B2Z Engineering, LLC (subject to Legal review and compliance with HB1295).
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
C.
AI -97216
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, Clore Equipment, LLC, in the total amount of $1,198,619.06 for the project ''PSJA Drain (Expressway 83 to Earling Rd) -2023 Bond Referendum Project 16'', RFB No. HCDD1-24-056-10-16-ESZ as recommended by Project Engineer, Omar Anzaldua, Jr., P.E., CFM, District Asst. General Manager (subject to Legal review and compliance with HB1295).
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
D.
AI -97238
Pharr McAllen Lateral East - Budget 709
1. Approval of Application for Payment No. 2 in the amount of $174,861.36 from Synergy Development & Construction pertaining to Construction Contract C-HCDD1-24-029-06-11 Pharr McAllen Lateral East. Project Engineer GDJ Engineering PO#649635
Mission McAllen Drain - Budget 712
2. Approval of Application for Payment No. 1 in the amount of $107,604.00 from Synergy Development & Construction pertaining to Construction Contract C-HCDD1-24-032-07-09 Mission McAllen Drain. Project Engineer SAMES PO#649764
1. Approval of Application for Payment No. 2 in the amount of $174,861.36 from Synergy Development & Construction pertaining to Construction Contract C-HCDD1-24-029-06-11 Pharr McAllen Lateral East. Project Engineer GDJ Engineering PO#649635
Mission McAllen Drain - Budget 712
2. Approval of Application for Payment No. 1 in the amount of $107,604.00 from Synergy Development & Construction pertaining to Construction Contract C-HCDD1-24-032-07-09 Mission McAllen Drain. Project Engineer SAMES PO#649764
9.
General Fund:
A.
AI -97236
HCDD 1 Complex - Budget 202
Approval of Application for Payment No. 4 in the amount of $290,852.82 from NM Contracting pertaining to construction contract C-HCDD1-23-076-03-05 HCDD1 Complex. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#649184
Approval of Application for Payment No. 4 in the amount of $290,852.82 from NM Contracting pertaining to construction contract C-HCDD1-23-076-03-05 HCDD1 Complex. Project Engineer HCDD1 Omar Anzaldua, Jr. PE, CFM PO#649184
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
11.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
12.
Adjourn