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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING DECEMBER 10, 2024 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Approval of Awards/Recognitions:
A.
AI-97635
Approval of Proclamation congratulating McAllen International Airport on its Historic Millionth Passenger Achievement.
6.
Open Forum
7.
Emergency Management:
A.
AI-97634
Discussion, consideration, and approval to make changes to the submitted FY2024 Homeland Security Grant application due to an incorrect submission on budget line item.
8.
HIDTA - Task Force:
A.
AI-97606
Approval of 2025 appropriation of funds for the following budgets:
1. HIDTA CCP59 (1251)
2. HIDTA TREAS (1252)
3. HIDTA DOJ (1256)
1. HIDTA CCP59 (1251)
2. HIDTA TREAS (1252)
3. HIDTA DOJ (1256)
B.
AI-97593
HIDTA CCP 59 (1251)
Approval and authorization of interfund transfer from Hidalgo County HIDTA Task Force CCP 59 fund (1251) to the Constable Pct. 1 CCP 59 fund (1233) and the Constable Pct. 3 CCP 59 fund (1230) and the Constable Pct. 4 CCP 59 fund (1231) in the amount of $10,000.00 each respectively.
Approval and authorization of interfund transfer from Hidalgo County HIDTA Task Force CCP 59 fund (1251) to the Constable Pct. 1 CCP 59 fund (1233) and the Constable Pct. 3 CCP 59 fund (1230) and the Constable Pct. 4 CCP 59 fund (1231) in the amount of $10,000.00 each respectively.
C.
AI-97624
HIDTA CCP 59 (1251) / TREAS (1252):
1. Authorization and approval to appropriate funds from the HIDTA CCP59 unassigned fund balance in the amount of $92,000.00.
2. Authorization and approval to appropriate funds from the HIDTA TREAS unassigned fund balance in the amount of $2,500.00.
1. Authorization and approval to appropriate funds from the HIDTA CCP59 unassigned fund balance in the amount of $92,000.00.
2. Authorization and approval to appropriate funds from the HIDTA TREAS unassigned fund balance in the amount of $2,500.00.
9.
Sheriff's Office:
A.
AI-97680
Sheriff's Office - Combined Auto Theft Task Force Grant FY25 Acceptance
1. Authorization and approval to accept the FY 2025 Auto Theft Task Force Grant from Motor Vehicle Crime Prevention Authority, in the grand total of $827,096.00 and a cash match of $170,279 (10/17/2024 - 10/16/2025). Grant is award to Hidalgo County with participating agencies (Edinburg Pd, Mercedes PD, Weslaco) Hidalgo County Sheriff's Office is responsible for an amount of $388,062 and a cash match of $77,615 for a total of $465,677.00
2. Approval of Certification of Revenues, as certified by the Co. Auditor, for the FY25 Catalytic Converter Grant in the amount of $465,677.00 and appropriation of the same.
3. Approval of interfund transfer to fund cash match in the amount of $77,615.00
1. Authorization and approval to accept the FY 2025 Auto Theft Task Force Grant from Motor Vehicle Crime Prevention Authority, in the grand total of $827,096.00 and a cash match of $170,279 (10/17/2024 - 10/16/2025). Grant is award to Hidalgo County with participating agencies (Edinburg Pd, Mercedes PD, Weslaco) Hidalgo County Sheriff's Office is responsible for an amount of $388,062 and a cash match of $77,615 for a total of $465,677.00
2. Approval of Certification of Revenues, as certified by the Co. Auditor, for the FY25 Catalytic Converter Grant in the amount of $465,677.00 and appropriation of the same.
3. Approval of interfund transfer to fund cash match in the amount of $77,615.00
B.
AI-97677
DOJ- USMS - U.S. Marshal (1284):
1. Approval to accept additional overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $21,700.00 for FY 2025 (Oct. 24, 2024 - Sep. 30, 2025) and authorization and approval for Hidalgo County Sheriff or designee to sign required documents.
2. Request authorization to continue to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2025 DOJ-USMS overtime funds in the amount of $21,700.00 and appropriation of the same.
1. Approval to accept additional overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $21,700.00 for FY 2025 (Oct. 24, 2024 - Sep. 30, 2025) and authorization and approval for Hidalgo County Sheriff or designee to sign required documents.
2. Request authorization to continue to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2025 DOJ-USMS overtime funds in the amount of $21,700.00 and appropriation of the same.
C.
AI-97679
FY 2024 JAG Program (1282):
1. Approval to accept the FY 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) award from the U.S. Department of Justice-Office of Justice Programs (DOJ-OJP) in the amount of $36,403.00 for the period of 10/01/2023 to 9/30/2027 with authority for County Judge, as authorized official, to sign required documents.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2024 JAG Grant in the amount of $36,403.00 and appropriation of same.
1. Approval to accept the FY 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) award from the U.S. Department of Justice-Office of Justice Programs (DOJ-OJP) in the amount of $36,403.00 for the period of 10/01/2023 to 9/30/2027 with authority for County Judge, as authorized official, to sign required documents.
2. Approval of certification of revenues as certified by the County Auditor for the FY 2024 JAG Grant in the amount of $36,403.00 and appropriation of same.
D.
AI-97579
Sheriff's Office - Clinical Affiliation Agreements
1. Approval of MOUs between Hidalgo County Sheriff's Office and Med-Care EMS, South Texas Health Systems McAllen, DHR Health, City of Mission Fire Dept. EMS, Knapp Medical Center, and Skyline EMS. These MOUs are to be used with the intention training HCSO Medics
2. Requesting authorization for the Hidalgo County Sheriff, or his designee, to sign and execute any and all pertinent documents.
1. Approval of MOUs between Hidalgo County Sheriff's Office and Med-Care EMS, South Texas Health Systems McAllen, DHR Health, City of Mission Fire Dept. EMS, Knapp Medical Center, and Skyline EMS. These MOUs are to be used with the intention training HCSO Medics
2. Requesting authorization for the Hidalgo County Sheriff, or his designee, to sign and execute any and all pertinent documents.
10.
Constable Pct. #1:
A.
AI-97672
Constable Pct.1 -TTBH MHOP (1285):
Requesting approval to reclassify applicable Salaries and Fringes expenditures from TTBH-MHOP FY23 Account(s) to the Constable Pct.1 General Fund account(s) in regards to an Annual Leave payout of former employee.
Requesting approval to reclassify applicable Salaries and Fringes expenditures from TTBH-MHOP FY23 Account(s) to the Constable Pct.1 General Fund account(s) in regards to an Annual Leave payout of former employee.
11.
Constable Pct. #2:
A.
AI-97609
Discussion, consideration, and approval to appoint Ramiro Salinas as a Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.011
12.
Constable Pct. #3:
A.
AI-97611
Discussion, consideration, and approval to appoint Ismael Garza, Jr. as Deputy Constable by Constable Lazaro Gallardo, Jr., Constable Precinct 3 in accordance with Texas Local Government Code Section 86.011.
13.
Constable Pct. #5:
A.
AI-97663
Discussion, consideration and approval to appoint Cesar Gutierrez as Reserve Deputy Constable by Constable Daniel Marichalar, Constable Precinct 5 in accordance with Texas Local Government Code Section 86.012.
14.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
AI-97658
1. Requesting approval of the 2025-2028 (4 years) Official Bond and Oath for Justice of the Peace, Precinct 1, Place 1, Gilberto Saenz.
2. Requesting approval of the Official Bond and Oath for Justice of the Peace, Precinct 1, Place 2, Daniel Andrew Gonzalez for two (2) years, commencing November 5, 2024.
2. Requesting approval of the Official Bond and Oath for Justice of the Peace, Precinct 1, Place 2, Daniel Andrew Gonzalez for two (2) years, commencing November 5, 2024.
15.
Adult Probation:
A.
AI-97592
Acceptance of the Statement of Financial Position for FY2024 for the Hidalgo County Community Supervision and Corrections Department in accordance with Texas Local Government Code (LGC) ยง140.004(d).
16.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-97490
Approval to extend the appointment of Christa Cavazos, student at UTRGV, as an intern under the Hidalgo County Human Resources Department for the period of 12/13/2024 through 01/31/2025.
C.
AI-97640
Crim DA (1100) / DA Pretrial Intervention Prg. (1225)/ DA Check Fraud (1222):
1. Approval to award a discretionary step for the employee listed below in accordance with HR criteria certification as per Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners Court approval and for calendar year 2025:
2. Approval of the following actions, effective 01/01/2025 through 07/01/2025:
1. Approval to award a discretionary step for the employee listed below in accordance with HR criteria certification as per Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners Court approval and for calendar year 2025:
| Action | Dept/Prg. | Slot # | Position Title | Grade |
| Discretionary Step 5 | 080-002 | 0015 | Assistant District Attorney IV | 19 |
| 080-015 | 0012 |
| Action | Dept/Prg. | Slot # | Position Title | Grade |
| Create | 080-006 | T002 | Clerk I | 01 |
| Create | 080-002 | T243 | Legal Assistant I | 06 |
D.
AI-97590
Sanitation Pct 3 (1100) :
1. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2025:
1. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2025:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Delete | 123-001 | 0033 | Supervisor I | 09 |
| Create | 123-001 | 0063 | Supervisor II | 11 |
E.
AI-97589
Elections (1100):
1. Approval to create fourteen (14) full-time temporary positions, effective 01/01/2025 through 06/30/2025 as follows:
2. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
1. Approval to create fourteen (14) full-time temporary positions, effective 01/01/2025 through 06/30/2025 as follows:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 130-001 | T262 - T271 | Clerk I | 01 |
| Create | 130-001 | T272 - T275 | Elections Surveyor Technician | 04 |
2. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
F.
AI-97599
Tax Office (1100):
1. Approval to create six (6) full-time temporary positions, effective 01/01/2025 through 03/31/2025 as follows:
2. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
1. Approval to create six (6) full-time temporary positions, effective 01/01/2025 through 03/31/2025 as follows:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 140-001 | T279 - T284 | Clerk I | 01 |
2. Approval for the employees listed on Exhibit A to continue employment in their respective positions.
G.
AI-97683
Co. Treasurer (110):
1. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2025:
2. Approval to create one (1) full-time temporary position, effective upon Commissioners Court approval through 06/10/2025:
1. Approval of the following actions, effective upon Commissioners Court approval and for calendar year 2025:
| Action | Dept/Prg. | Slot # | Position Title | Grade |
| Delete | 150-001 | 0004 | Supervisor III | 13 |
| Create | 150-001 | 0016 | Division Manager II, Payroll | 16 |
2. Approval to create one (1) full-time temporary position, effective upon Commissioners Court approval through 06/10/2025:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 150-001 | T017 | Payroll Specialist I | 10 |
H.
AI-97630
Various Departments (1100 / 1200 / 1223):
Approval to extend supplemental allowances as per Exhibit A.
Approval to extend supplemental allowances as per Exhibit A.
17.
Urban County:
A.
AI-97570
Requesting approval to designate the Urban County Program Director as Certifying Officer Designee for Environmental review procedures for entities assuming HUD Environmental responsibilities (CDBG, HOME, ESG, COLONIA, TDHCA, TDRA, GLO Program and etc.).
B.
AI-97571
Requesting approval of Resolution to advertise for construction and related activities for all projects identified in all the Urban County Program One year Action Plan, Amendments and state funded projects (GLO, TDA and TDHCA).
C.
AI-97569
Requesting approval of resolution to authorize Urban County Program Director to sign and execute contracts and agreements after Hidalgo County Commissioners Court approval as they relate to all Hidalgo County Urban County Program projects included in the Annual Action Plan.
D.
AI-97572
Requesting approval of resolution to authorize the Urban County Program Director to approve certain Change Orders on Urban County Projects.
18.
Health & Human Services Department:
A.
AI-97597
Requesting approval to submit a grant application and budget to the Texas Department of State Health Services for the All-Hazards Public Health Emergency Preparedness conference in the amount of $175,000.
B.
Health Care Funding District:
1.
AI-97598
A. Discussion, consideration and approval to draw down funds for Hospital Augmented Reimbursement Program (HARP) SFY 2023 Private Retroactive Payment IGT in the amount to be determined by Health & Human Services Commission (HHSC) instructions from the Local Provider Participation Fund (LPPF) with a transfer date of 12/16/2024 and a settlement date of 12/17/2024.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
2.
AI-97596
A. Discussion, consideration and approval to draw down funds for Demonstration Year 9 Final Redistribution UC IGT Payment in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date of 12/12/2024 and a settlement date of 12/13/2024.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
19.
Head Start Program:
A.
AI-97526
Request Approval for Applications and Certificates for Payments in the amounts of $285,832.59 and $274,125.90 submitted by NM Contracting, LLC, Pursuant to Action Taken by Commissioners' Court on 12.19.23 (AI-93648) for the Hidalgo County Head Start Program Outdoor Learning Environment and Discovery Classrooms, as Certified by Project Architect, The Warren Group Architects, Inc.
B.
AI-97610
1. Requesting Exemption from Competitive Bidding Requirements under the Texas Local Government Code 262.024(A)(4) A Professional Appraisal Service
2. Presentation of the Scoring Grid (for the Purpose of Ranking by County Commissioners) of the Firms Graded and Evaluated through the County's approved "Pool" of Appraisal Services for the Appraisal of the Head Start Portable Facilities
3. Authority to Negotiate a Professional Contract with the No. 1 Ranked Firm of ________________, for the Appraisal of the Head Start Portable Facilities
2. Presentation of the Scoring Grid (for the Purpose of Ranking by County Commissioners) of the Firms Graded and Evaluated through the County's approved "Pool" of Appraisal Services for the Appraisal of the Head Start Portable Facilities
| Appraisals Haus | CBRE, Inc. | Leonel Garza, Jr. & Associates |
|
| Evaluator 1 | 69 | 88 | 98 |
| Evaluator 2 | 62 | 86 | 100 |
| Evaluator 3 | 49 | 63 | 93 |
| Total Score | 180 | 237 | 291 |
| Ranking |
3. Authority to Negotiate a Professional Contract with the No. 1 Ranked Firm of ________________, for the Appraisal of the Head Start Portable Facilities
20.
Community Service Agency:
A.
AI-97584
Discussion, consideration, and possible action to accept a donation of $10,000 from Reliant Energy in support of the 2024 CARE Program.
B.
AI-97670
Discussion, consideration, and possible action to approve Amendment No. 1 to the 2024 Low-Income Energy Assistance Program Contract #58940004174 to include an extension date until March 31, 2025.
C.
AI-97671
Discussion, consideration, and possible action to approve Amendment No. 4 to the 2024 Low-Income Energy Assistance Program Contract #58240004026 to include a budget increase in the amount of $206,593.00 with a total contact amount of $8,402,520.00.
D.
AI-97673
Update regarding the Low-Income Home Energy Assistance Program (LIHEAP) Service Delivery Model for PY 2025.
21.
Precinct #1 - Comm. Fuentes:
A.
AI-97446
Acceptance and approval of a Memorandum of Understanding between the County of Hidalgo Precinct 1 and Boys and Girls Club of Weslaco to assist by contributing towards their efforts to further the public purpose of the Facility.
B.
AI-97650
Authorization and approval to rename a street at Sunshine Estates No.1 from Heliconia Avenue to Canna Lily Street for 911 purposes as recommended by the RGVECD - 911 department.
22.
Precinct #3 - Comm. Villarreal:
A.
AI-97581
Requesting approval for Hidalgo County Auditor to process and issue check(s) in the amount of $1,975.00 prior to services being rendered pursuant to Architectural Barriers Administrative Rules 68.80(e) to Mr. Anthony Covacevich, Registered Accessibility Specialist, designated by Texas Department of Licensing and Regulation in order to permit the processing of: Project Filing, Plan Review and Inspection for the "Liberty Blvd. PH II Project" for compliance with ABA rule 68.50(a)(c), with authority for Commissioner Everardo Villarreal to sign all pertinent documents.
23.
Precinct #4 - Comm. Torres:
A.
AI-97555
P4 Road Maint. (1200):
1. Approval to accept the cost participation from Santa Cruz Properties for the construction of an unopened County Road (N. Alamo Road between Ramseyer Rd and Benito Ramirez Rd at the Vista Bonita No. 16 Subdivision).
2. Approval of Certification of Revenues by the County Auditor for the cost participation from Santa Cruz Properties for the construction of unopened County Road (N. Alamo Road between Ramseyer Rd and Benito Ramirez Rd at the Vista Bonita No. 16 Subdivision).
3. Approval of 2024 appropriation of funds in the amount of $79,425.00 for the road construction of an unopened County Road (Alamo Road).
1. Approval to accept the cost participation from Santa Cruz Properties for the construction of an unopened County Road (N. Alamo Road between Ramseyer Rd and Benito Ramirez Rd at the Vista Bonita No. 16 Subdivision).
2. Approval of Certification of Revenues by the County Auditor for the cost participation from Santa Cruz Properties for the construction of unopened County Road (N. Alamo Road between Ramseyer Rd and Benito Ramirez Rd at the Vista Bonita No. 16 Subdivision).
3. Approval of 2024 appropriation of funds in the amount of $79,425.00 for the road construction of an unopened County Road (Alamo Road).
24.
Budget & Management:
A.
American Rescue Plan Act:
1.
AI-97647
Discussion, consideration, and approval of Agreements between the County of Hidalgo and Agencies as per Exhibit B, with authority for the County Judge, as authorized official, to sign the agreements.
2.
AI-97646
Approval of budget revisions as per Exhibit A.
3.
AI-97681
Approval of certification of revenues by County Auditor in the amount of $3,457,616.01 from CSLFRF interest earnings and appropriation of the same.
B.
Budget Appropriations:
1.
AI-97576
Scofflaw Program (1100):
Approval of 2024 appropriation of funds from the Scofflaw Program General Fund Restricted Fund Balance in the amount of $47,572.50 for the purchase of a Cash Recycler.
Approval of 2024 appropriation of funds from the Scofflaw Program General Fund Restricted Fund Balance in the amount of $47,572.50 for the purchase of a Cash Recycler.
25.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
County Judge's Office
1.
AI-97625
A. Requesting exemption for competitive bidding requirements, under Texas Local Government Code 262.024 (a)(4) a personal or professional service;
B. Acceptance and approval of a consulting service agreement between HC and Mario Reyna for Consulting Services Related to County Poverty and Economic Development Issues.
B. Acceptance and approval of a consulting service agreement between HC and Mario Reyna for Consulting Services Related to County Poverty and Economic Development Issues.
B.
Pct. 4
1.
AI-97688
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4): a personal or professional service;
B. Discussion, consideration and possible action to approve the scoring grids (as attached herein), for the purpose of ranking by HCCC, of firms evaluated for demonstrated competence (in accordance with
Government Code Chapter 2254) from the County's Pools of pre-qualified Professional Services for On-Call Professional Service Agreements on projects located within Precinct No.4 for the following
professional services:
Engineering Services (Building Renovations, Alterations)
Engineering Services (R&B, CIP & Other General Projects)
Architectural Services
Geotechnical and/or Material Testing Services
Appraisal Services
Appraisal Review Services
Surveying Services
C. Requesting authority for the Hidalgo County Purchasing Department to negotiate On-Call Professional Service Agreements commencing with the number one ranked firm for each of the Professional Services identified below for projects located within Precinct No.4
(2) Engineering Services (Building Renovations, Alterations)
___________________
___________________
(2) Engineering Services (R&B, CIP & Other General Projects)
___________________
___________________
(2) Architectural Services
___________________
___________________
(2) Geotechnical and/or Material Testing Services
___________________
___________________
(2) Appraisal Services
___________________
___________________
(1) Appraisal Review Services
___________________
(2) Surveying Services
___________________
___________________
B. Discussion, consideration and possible action to approve the scoring grids (as attached herein), for the purpose of ranking by HCCC, of firms evaluated for demonstrated competence (in accordance with
Government Code Chapter 2254) from the County's Pools of pre-qualified Professional Services for On-Call Professional Service Agreements on projects located within Precinct No.4 for the following
professional services:
Engineering Services (Building Renovations, Alterations)
Engineering Services (R&B, CIP & Other General Projects)
Architectural Services
Geotechnical and/or Material Testing Services
Appraisal Services
Appraisal Review Services
Surveying Services
C. Requesting authority for the Hidalgo County Purchasing Department to negotiate On-Call Professional Service Agreements commencing with the number one ranked firm for each of the Professional Services identified below for projects located within Precinct No.4
(2) Engineering Services (Building Renovations, Alterations)
___________________
___________________
(2) Engineering Services (R&B, CIP & Other General Projects)
___________________
___________________
(2) Architectural Services
___________________
___________________
(2) Geotechnical and/or Material Testing Services
___________________
___________________
(2) Appraisal Services
___________________
___________________
(1) Appraisal Review Services
___________________
(2) Surveying Services
___________________
___________________
2.
AI-97588
A. Requesting acceptance and approval of the final negotiated Professional Construction Material Testing Services Agreement with Terracon Consultants, Inc., for "[ARPA-23-124-346] Construction Material Testing Services - Hidalgo County Precinct 4 J-01 Stormwater Management Project", as ranked and approved by CC (11/26/2024).
B. Requesting approval of Work Authorization No.1, in the amount of $39,164.72, for Construction Material Testing Services for the "[ARPA-23-124-346] Construction Material Testing Services - Hidalgo County Precinct 4 J-01 Stormwater Management Project", with the authority to issue a Notice to Proceed.
B. Requesting approval of Work Authorization No.1, in the amount of $39,164.72, for Construction Material Testing Services for the "[ARPA-23-124-346] Construction Material Testing Services - Hidalgo County Precinct 4 J-01 Stormwater Management Project", with the authority to issue a Notice to Proceed.
C.
Constables
1.
AI-97586
Constable Pct. No. 1:
A. Pursuant to Texas Local Government Code 263.152 (4)(B) discussion and approval to declare as "surplus" Law Enforcement Vehicle as listed on Exhibit "A" contained herein including authority to remove said property from the HC Constable Precinct No. 1 inventory list;
B. In accordance with Texas Government Code 791.001-791.003 (2)(3)(A) requesting approval of an Interlocal Cooperation Agreement (ILA) between HC Constable Precinct No. 1 and City of Hidalgo Police Department Law Enforcement Academy for the mutual benefit and assistance in connection with surplus law enforcement vehicles, with authority for HC Constable Precinct No. 1 and County Judge to sign all required documentation.
A. Pursuant to Texas Local Government Code 263.152 (4)(B) discussion and approval to declare as "surplus" Law Enforcement Vehicle as listed on Exhibit "A" contained herein including authority to remove said property from the HC Constable Precinct No. 1 inventory list;
B. In accordance with Texas Government Code 791.001-791.003 (2)(3)(A) requesting approval of an Interlocal Cooperation Agreement (ILA) between HC Constable Precinct No. 1 and City of Hidalgo Police Department Law Enforcement Academy for the mutual benefit and assistance in connection with surplus law enforcement vehicles, with authority for HC Constable Precinct No. 1 and County Judge to sign all required documentation.
D.
Human Resources
1.
AI-97436
A. Presentation of the scoring grid for the purpose of ranking by HCCC of graded vendor submissions with the recommendation by the Evaluation Committee Members for "COBRA Administration Services" (RFP-24-0308-10-23-12);
B. Requesting approval by Commissioners' Court to award the No. 1 ranked vendor _____________ to finalize an agreement for "COBRA Administration Services".
| Evaluated Vendors | Creative Benefit Administrators | Flexible Benefit Administrators, Inc | Total Administrative Services Corporation | Voya Financial |
| Evaluator No. 1 | 4 | 1 | 2 | 3 |
| Evaluator No. 2 | 4 | 1 | 2 | 3 |
| Total | 8 | 2 | 4 | 6 |
| Rank |
B. Requesting approval by Commissioners' Court to award the No. 1 ranked vendor _____________ to finalize an agreement for "COBRA Administration Services".
E.
Health & Human Services Dept.
1.
AI-97467
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve and protect the public health and safety of the citizens.
B. Requesting approval to enter into a five (5) year master agreement with Netsmart Technologies, Inc. for Electronic Medical Records System with additional automatic renewals for one (1) year periods in the total amount of $131,227.42 per year.
B. Requesting approval to enter into a five (5) year master agreement with Netsmart Technologies, Inc. for Electronic Medical Records System with additional automatic renewals for one (1) year periods in the total amount of $131,227.42 per year.
2.
AI-97601
Requesting approval to award job order contractor, Herrcon, LLC , through HC's membership with Buyboard Purchasing Cooperative (JOC Contract No. 728-24), for the "[ARPA-22-340-052] Hidalgo County COVID-19 Testing Efforts - Exterior Roadway Sign - Mcallen" in the amount of $129,244.16; with the authority to issue a Notice to Proceed upon receipt of the required payment and performance bonds.
F.
Facilities Management
1.
AI-97675
Requesting approval to award Job Order Contractor Rio United Builders, LLC through HC's membership with Choice Partners Cooperative (JOC-IDIQ Contract No. 24/018MR-17), for the "Health Department Canopy Improvements [Overlay]" Project in the amount of $86,608.58 with authority to issue a Notice to Proceed upon receipt of the required Payment Bond.
G.
Elections Department
1.
AI-97604
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(7)(A), items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies;
B. Acceptance and approval of the "Sole Source Declaration" for Hart Intercivic, Inc. for Verity Voting Machine System along with all the accompanying hardware, software licenses support, maintenance renewals, and annual warranties, to be utilized by Elections Department with said declaration to remain in effect while the declaration is in place or until revoked by HCCC;
C. Requesting approval to renew extended warranties for voting equipment with Sole Source vendor, Hart Intercivic, Inc. in the total amount of $118,640.00
B. Acceptance and approval of the "Sole Source Declaration" for Hart Intercivic, Inc. for Verity Voting Machine System along with all the accompanying hardware, software licenses support, maintenance renewals, and annual warranties, to be utilized by Elections Department with said declaration to remain in effect while the declaration is in place or until revoked by HCCC;
C. Requesting approval to renew extended warranties for voting equipment with Sole Source vendor, Hart Intercivic, Inc. in the total amount of $118,640.00
H.
Sheriff's Office
1.
AI-97462
Requesting approval to purchase two (2) 2024 RAM 3500 4X4 Trucks through HC's membership with OMNIA Partners, LLC (Contract No. 4400008468), from Safeware Inc. in the total amount of $150,320.00
2.
AI-97626
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(7)(A), items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies;
B. Acceptance and approval of the "Sole Source Declaration" for Berla Corporation, for iVe Toolkit and associated service, maintenance, support and training, to be utilized by HC Sheriff's Office, with said declaration to remain in effect while the declaration is in place or until revoked by HCCC;
C. Requesting approval to enter into a one (1) year iVe Renewal Plan Subscription with Berla Corporation in the total amount of $3,250.00
B. Acceptance and approval of the "Sole Source Declaration" for Berla Corporation, for iVe Toolkit and associated service, maintenance, support and training, to be utilized by HC Sheriff's Office, with said declaration to remain in effect while the declaration is in place or until revoked by HCCC;
C. Requesting approval to enter into a one (1) year iVe Renewal Plan Subscription with Berla Corporation in the total amount of $3,250.00
3.
AI-97654
Requesting approval to purchase Surveillance Tower No. 11 Repairs through HC's membership with The Interlocal Purchasing System (TIPS-USA Contract No. 230105), and ESC Region 19 Allied States Cooperative (Contract No. 24-7488) from American Surveillance Company, Inc. in the total amount of $58,500.00
I.
Co. Wide
1.
AI-97645
Requesting approval of the best and final negotiated offer meeting all requirements and specifications for "Financial Advisory Services" (C-24-0322-12-10) with TRB Capital Markets, LLC dba Estrada Hinojosa.
26.
Executive Office:
A.
Presentation for discussion and possible action of the following:
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects
3) Emergency situations occurring since last agenda meeting
4) Update on ongoing ARPA Projects
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects
3) Emergency situations occurring since last agenda meeting
4) Update on ongoing ARPA Projects
B.
AI-97636
Hidalgo County Historical Commission:
1. Appointment of members to the Hidalgo County Historical Commission 2025-2026 term.
2. Presentation and approval of chairperson for 2025-2026 term.
3. Discussion and possible action on approving request for Hidalgo County to apply for Certified Local Government status.
1. Appointment of members to the Hidalgo County Historical Commission 2025-2026 term.
2. Presentation and approval of chairperson for 2025-2026 term.
3. Discussion and possible action on approving request for Hidalgo County to apply for Certified Local Government status.
C.
AI-97544
Insurance (1100):
Acceptance and approval of the following invoices for Premium/Fees of 2025 Coverage for Property and Casualty Insurance Policies with authority for County Treasurer to issue checks after review, audit and processing procedures are completed by the County Auditor with authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage:
Acceptance and approval of the following invoices for Premium/Fees of 2025 Coverage for Property and Casualty Insurance Policies with authority for County Treasurer to issue checks after review, audit and processing procedures are completed by the County Auditor with authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage:
| Vendor | Invoice # | Amount | Policy Period |
| McGriff Insurance Service, Inc | 5402485 | $3,498,001.00 | 12/31/2024-12/31/2025 |
| Montalvo Insurance Agency | 25261093 | 01/01/2025-01/01/2026 |
27.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client privilege under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
AI-97690
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code - Project Cedar Dove
D.
AI-97582
Cause #C-2761-19-A; Raul Hinojosa et.al. vs. County of Hidalgo
E.
AI-97615
Cause #C-4621-23-B; Vidal Roman v. Hidalgo County
F.
AI-97692
Cause #C-3224-24-H; Anabel Reyna Iracheta v Oscar I. De Leon, et al
G.
AI-97661
Claim of Karina Sanchez
28.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
29.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-97691
Discussion, consideration and action regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code - Project Cedar Dove
D.
AI-97583
Cause #C-2761-19-A; Raul Hinojosa et.al. vs. County of Hidalgo
E.
AI-97616
Cause #C-4621-23-B; Vidal Roman v. Hidalgo County
F.
AI-97693
Cause #C-3224-24-H; Anabel Reyna Iracheta v Oscar I. De Leon, et al
G.
AI-97662
Claim of Karina Sanchez
30.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
31.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
32.
Adjourn