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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS APRIL 1, 2025 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion and update by HCDD1 General Manager as it relates to pending construction and HCDD1 projects.
6.
General Operations:
A.
AI -98947
Requesting approval of Resolution in support of Senate Bill 1967 filed by Senator Chuy Hinojosa as it relates to Hidalgo County Drainage District No. 1 Delta Reclamation Project.
B.
AI -98946
Requesting approval of Inter Local Agreement between Hidalgo County and Hidalgo County Drainage District No. 1 for Disaster Recovery Reallocation Program Project DRRP-183-1181.
C.
AI -98934
Acceptance and approval of the proposal received from Telepro Communications, awarded vendor through the Hidalgo County Drainage District No. 1 membership/participation with The Interlocal Purchasing System (TIPS) Contract #230202, for the provision of cabling, video surveillance, access control, etc., for the New HCDD1 Complex Training Facility for a total amount of $214,897.00
D.
AI -98940
Raymondville Drain - Budget 010
Approval to amend terms and conditions, as recommended by legal council, to the Texas Gas Service agreement approved on March 4, 2025 (AI-98604)
Approval to amend terms and conditions, as recommended by legal council, to the Texas Gas Service agreement approved on March 4, 2025 (AI-98604)
E.
AI -98928
Requesting approval of License Agreement between the American Electric Power (AEP) and Hidalgo County Drainage District No. 1 as it relates to the Panchitas Pump Structure.
F.
AI -98910
Acceptance and approval of all firms that submitted Statements of Qualifications for the establishment of a "Pool" for engagement on an "As Needed Basis" per project by Hidalgo County Drainage District No. 1, requiring said services as set forth in the requirements stated in the Request for Qualifications packet for the following listed Professional Services:
a. Engineering Services -HCDD1-25-001-03-26-ESZ
b. Surveying Services -HCDD1-25-002-03-26-ESZ
c. Real Estate Appraisal Services -HCDD1-25-003-03-26-ESZ
As each firm has demonstrated competence and qualifications to perform the services for which they submitted, with the effective date of "Approved Pools", for a period of five (5) years, commencing April 01, 2025.
a. Engineering Services -HCDD1-25-001-03-26-ESZ
b. Surveying Services -HCDD1-25-002-03-26-ESZ
c. Real Estate Appraisal Services -HCDD1-25-003-03-26-ESZ
As each firm has demonstrated competence and qualifications to perform the services for which they submitted, with the effective date of "Approved Pools", for a period of five (5) years, commencing April 01, 2025.
G.
AI -98936
Hidalgo County Precinct 1 Projects - Budget Various Funds
Payment approval of Invoice No. DD-30 in the amount of $53,882.10 from Hidalgo County Precinct 1 for equipment rental reimbursement for various drainage projects.
Payment approval of Invoice No. DD-30 in the amount of $53,882.10 from Hidalgo County Precinct 1 for equipment rental reimbursement for various drainage projects.
H.
AI -98930
Ditch W-01-00 Gates Structure - Budget 025
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-23-008-04-04 Ditch W-01-00 Gates Structure. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648479
2. Approval of Application for Payment No. "Retainage" in the amount of $107,340.43 with $563.11 in interest from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-23-008-04-04 Ditch W-01-00 Gates Structure. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648479
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-23-008-04-04 Ditch W-01-00 Gates Structure. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648479
2. Approval of Application for Payment No. "Retainage" in the amount of $107,340.43 with $563.11 in interest from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-23-008-04-04 Ditch W-01-00 Gates Structure. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648479
I.
AI -98929
365 Toll Off Site Outfall - Budget 201
1. Approval of Application for Payment No. 7 in the amount of $31,544.77 from RBM Contractors pertaining to Construction Contract C-HCDD1-23-042B-04-16 365 Toll Off Site Outfalls. Project Engineer L&G PO#649235
1. Approval of Application for Payment No. 7 in the amount of $31,544.77 from RBM Contractors pertaining to Construction Contract C-HCDD1-23-042B-04-16 365 Toll Off Site Outfalls. Project Engineer L&G PO#649235
7.
2018 Bond Referendum Projects:
A.
AI -98852
Requesting approval of closing documents for Parcel 19-11 as it relates to the 2018 Bond Project No. 19- Mid Valley Airport, and authorization for the Chairman of the Board to execute the documents, subject to final legal review.
B.
AI -98932
Jackson Rd. Drain - Budget 516
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from RG Enterprises dba G&G Contractors pertaining to Construction Contract C-HCDD1-20-034-08-11 Jackson Road Drain. Project Engineer:Quintanilla Headley PO#640613
2. Approval of Application for Payment No. 15-Retainage in the amount of $208,946.76 and $9,061.09 in interest from RG Enterprises dba G&G Contractors pertaining to Construction Contract C-HCDD1-20-034-08-11 Jackson Road Drain. Project Engineer:Quintanilla Headley PO#640613
South I Rd USIBWC - Budget 533
3. Approval of Application for Payment No. 9 in the amount of $12,723.75 from RBM Contractors pertaining to Construction Contract C-HCDD1-22-029A-08-09 South I Rd East Side. Project Engineer B2Z Engineering PO#646597
4. Approval of Application No. 11 in the amount of $120,716.78 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29 South I RD USIBWC. Project Engineer B2Z Engineering PO#647343
5. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29 South I RD USIBWC. Project Engineer B2Z
Engineering PO#647343
6. Approval of Application for Payment No. "Retainage" in the amount of $150,378.62 and $1,072.69 in interest from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29 South I RD USIBWC. Project Engineer B2Z Engineering PO#647343
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from RG Enterprises dba G&G Contractors pertaining to Construction Contract C-HCDD1-20-034-08-11 Jackson Road Drain. Project Engineer:Quintanilla Headley PO#640613
2. Approval of Application for Payment No. 15-Retainage in the amount of $208,946.76 and $9,061.09 in interest from RG Enterprises dba G&G Contractors pertaining to Construction Contract C-HCDD1-20-034-08-11 Jackson Road Drain. Project Engineer:Quintanilla Headley PO#640613
South I Rd USIBWC - Budget 533
3. Approval of Application for Payment No. 9 in the amount of $12,723.75 from RBM Contractors pertaining to Construction Contract C-HCDD1-22-029A-08-09 South I Rd East Side. Project Engineer B2Z Engineering PO#646597
4. Approval of Application No. 11 in the amount of $120,716.78 from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29 South I RD USIBWC. Project Engineer B2Z Engineering PO#647343
5. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29 South I RD USIBWC. Project Engineer B2Z
Engineering PO#647343
6. Approval of Application for Payment No. "Retainage" in the amount of $150,378.62 and $1,072.69 in interest from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-060-11-29 South I RD USIBWC. Project Engineer B2Z Engineering PO#647343
8.
2023 Bond Referendum Projects:
A.
AI -98933
Mission McAllen Lateral Channel - Budget 712
Approval of Application for Payment No. 1 in the amount of $114,120.00 from Synergy Development & Construction pertaining to Construction Contract C-HCDD1-24-057-10-23 -ESZ Mission McAllen Lateral Channel. Project Engineer S2 Engineering PO#650255
Approval of Application for Payment No. 1 in the amount of $114,120.00 from Synergy Development & Construction pertaining to Construction Contract C-HCDD1-24-057-10-23 -ESZ Mission McAllen Lateral Channel. Project Engineer S2 Engineering PO#650255
9.
General Fund:
A.
AI -98920
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7) (A)-"items for which competition is precluded because of existence of patents, copyrights, secret process, monopolies" in connection with The Police & Sheriffs Press, Inc., for identification cards (badges) with patented technology called HOLOVIEW.
2. Approval of Sole Source Declaration for The Police & Sheriffs Press, Inc., for the purchase of identification cards (badges) for all district employees to include a color digital photograph to a demetalized optical variable device (OVD) with a patented technology called HOLOVIEW incorporating an unalterable unique serialization of document. The Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
2. Approval of Sole Source Declaration for The Police & Sheriffs Press, Inc., for the purchase of identification cards (badges) for all district employees to include a color digital photograph to a demetalized optical variable device (OVD) with a patented technology called HOLOVIEW incorporating an unalterable unique serialization of document. The Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
B.
AI -98877
1. Requesting approval to purchase one (1) John Deere 320 P-Tier Backhoe Loader, through the Hidalgo County Drainage District No.1 membership/participation with Sourcewell, awarded Contract No. 071123-JDC, in the total amount of $119,250.00.
2. Pursuant to the Board's approval, requesting to declare surplus with the purpose of trade in of BH-15 -2009 CAT 420E Backhoe (Asset# 1726) and requesting approval to remove from the District's asset list once transaction is complete.
2. Pursuant to the Board's approval, requesting to declare surplus with the purpose of trade in of BH-15 -2009 CAT 420E Backhoe (Asset# 1726) and requesting approval to remove from the District's asset list once transaction is complete.
C.
AI -98863
Requesting authority to advertise and approval of procurement packet(i.e., legal notice, specifications, draft contract etc.) for Hidalgo County Drainage District No. 1 for "HP Strom Drain Pipes & Related Items", RFB No. HCDD1 25-022-04-23-AG, including the re-advertisement of project in the event bids are rejected, or no bids are received & project is still required.
10.
Right of Way Acquisitions:
A.
AI -98827
Discussion and Approval by Hidalgo County Drainage District No. 1 of resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of the Mayberry & Glasscock Drainage Improvements Project in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said resolution.
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
12.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
13.
Adjourn