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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS APRIL 15, 2025 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion and update by HCDD1 General Manager as it relates to pending construction and HCDD1 projects.
6.
General Operations:
A.
AI -98963
Requesting authority to advertise and approval of the Request for Qualifications (RFQ) Packet, (qualifications requirements, scope of services, specifications, etc.), for the project "Expansion of Professional Engineering Services Pool". RFQ HCDD1-25-001A-05-07-ESZ, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
B.
AI -99109
Requesting approval to enter into a Service Agreement with Vertosoft (OpenGov), for the acquisition of Asset Management: Facilities and Stormwater Domain Software through the District's membership participation with DIR Cooperative Contract, DIR-CPO-5327. For a period of 30 months with the authority of the District General Manager or his designee to sign the agreement/order document. (Subject to final legal review)
C.
AI -99044
Requesting approval to enter into a Service Agreement with SADA Systems, Inc., for the acquisition of ''Cloud Hosted and Managed Email Services'', through the District's membership participation with DIR Cooperative Contract, DIR-CPO-5437; for 200 email licenses and any additional licenses as needed. For a period of 36 months with automatic renewal and with the authority of the District General Manager or his designee to sign the agreement/order document. (Subject to final legal review)
D.
AI -99041
Requesting approval to accept bids to the lowest and most responsive bidder, SAMES McAllen Ford., for the "Purchase Full-Size Pickup Trucks'', RFB No. HCDD1-25-016-03-12-AG, with a total purchase amount of $532,780.00 for all the listed trucks below.
| QUANTITY | MODEL | COST |
| (4) | 2025 3/4 TON REGULAR CAB PICKUP TRUCK | $178,356.00 |
| (6) | 2025 3/4 TON CREW CAB PICKUP TRUCK | $289,242.00 |
| (1) | 2025 ONE TON 4 DOOR DIESEL PICKUP TRUCK | $65,182.00 |
| TOTAL COST | $532,780.00 |
E.
AI -99099
North Main Drain TDEM- Budget 204
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Welch Excavation pertaining to Construction Contract C-HCDD1-22-066-05-02 North Main Drain. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#647845
2. Approval of Application for Payment No. "Retainage" in the amount of $218,727.94 and $4,728.00 in interest from Welch Excavation pertaining to Construction Contract C-HCDD1-22-066-05-02 North Main Drain. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#647845
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Welch Excavation pertaining to Construction Contract C-HCDD1-22-066-05-02 North Main Drain. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#647845
2. Approval of Application for Payment No. "Retainage" in the amount of $218,727.94 and $4,728.00 in interest from Welch Excavation pertaining to Construction Contract C-HCDD1-22-066-05-02 North Main Drain. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#647845
7.
2018 Bond Referendum Projects:
A.
AI -99085
1. Requesting approval of closing documents for Parcel 19-4 as it relates to Project 19 of the 2018 Drainage Bond Program - Mid Valley Airport and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of closing documents for Parcel 19-11 as it relates to Project 19 of the 2018 Drainage Bond Program - Mid Valley Airport and authority for the Chairman of the Board to execute documents, pending final legal review.
2. Requesting approval of closing documents for Parcel 19-11 as it relates to Project 19 of the 2018 Drainage Bond Program - Mid Valley Airport and authority for the Chairman of the Board to execute documents, pending final legal review.
B.
AI -99103
Requesting approval of closing documents for Parcel 35-2, as it relates to the 2018 Bond Project No. 35 - Southwest Weslaco, and authorization for the Chairman of the Board to execute the documents, subject to final legal review.
C.
AI -99116
Requesting approval of Change Order No. 2, reflecting an increase in the amount of $80,492.03 and 60 additional construction calendar days for the project "Mile 10 N. & Baseline Rd Phase II USIBWC Structure 139 -2018 Bond Project No. 20", Contract No. C-HCDD1-23-014-06-13, with RBM Contractors, LLC, as recommended by Project Engineer, Quintanilla, Headley & Assoc., Inc.
D.
AI -99100
Mid-Valley Airport - Budget 519
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-020-05-31 Mid-Valley Airport. Project Engineer HCDD1 Yvette Barrera, PE, CFM PO#646596
2. Approval of Application for Payment No. "Retainage" in the amount of $150,898.60 and $3,242.49 in interest from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-020-05-31 Mid-Valley Airport. Project Engineer HCDD1 Yvette Barrera, PE, CFM PO#646596
South I Rd - Budget 533
3. Approval of Application for Payment No. 10 in the amount of $80,693.77 from RBM Contractors pertaining to Construction Contract C-HCDD1-22-029A-08-09 South I Rd. Project Engineer B2Z Engineering PO#646597
1. Approval and acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-020-05-31 Mid-Valley Airport. Project Engineer HCDD1 Yvette Barrera, PE, CFM PO#646596
2. Approval of Application for Payment No. "Retainage" in the amount of $150,898.60 and $3,242.49 in interest from Mor-Wil, LLC pertaining to Construction Contract C-HCDD1-22-020-05-31 Mid-Valley Airport. Project Engineer HCDD1 Yvette Barrera, PE, CFM PO#646596
South I Rd - Budget 533
3. Approval of Application for Payment No. 10 in the amount of $80,693.77 from RBM Contractors pertaining to Construction Contract C-HCDD1-22-029A-08-09 South I Rd. Project Engineer B2Z Engineering PO#646597
8.
2023 Bond Referendum Projects:
A.
AI -99000
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with Scivle, PLLC from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on April 1, 2025 (AI 98910) for the project ''Bates Lateral Ditch - 2023 Bond Referendum Project No 17''.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with Scivle, PLLC from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on April 1, 2025 (AI 98910) for the project ''Bates Lateral Ditch - 2023 Bond Referendum Project No 17''.
B.
AI -99045
1. Requesting approval to accept bids and award a Construction Contract to the lowest and most responsive bidder, Construx Enterprises, LLC, in the total amount of $460,547.58 for the project ''Pharr-McAllen Lateral West - 2023 Bond Referendum Project No. 9'', RFB No. HCDD1-25-013-02-18-JS as recommended by Project Engineer, Izaguirre Engineering Group, LLC., (subject to final legal review and compliance with HB1295).
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for the Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
2. Pursuant to the Texas Water Code 49.273(i), requesting authority for the Drainage District General Manager, Raul E. Sesin, P.E., CFM, to approve change orders that involve an increase or decrease in cost of $50,000.00 or less and in no event exceed the Change Order's statutory limits.
C.
AI -99101
South Main Drain Phase 1 - Budget 703
1. Approval of Application for Payment No. 11 in the amount of $266,110.20 from RG Enterprises, LLC dba G&G Contractors pertaining to Construction Contract C-HCDD1-23-053-10-31 South Main Drain Ph1. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648721
South Main Drain Phase 2 - Budget 703
2. Approval of Application for Payment No. 10 in the amount of $111,129.53 from E-Con Group pertaining to Construction Contract C-HCDD1-24-007-03-19 South Main Drain Phase 2. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#649085
Pharr-McAllen Lateral East - Budget 709
3. Approval of Application for Payment No. 6 in the amount of $107,327.52 from Synergy Development & Construction pertaining to Construction Contract C-HCDD1-24-029-06-11 Pharr-McAllen Lateral East. Project Engineer: GDJ Engineering PO#649635
Mission-McAllen Drain - Budget 712
4. Approval of Application for Payment No. 3 in the amount of $508,315.50 from Gonzalez Engineering pertaining to Construction Contract C-HCDD1-24-030-07-09 Mission-McAllen Drain. Project Engineer Izaguirre Engineering Group PO#649634
1. Approval of Application for Payment No. 11 in the amount of $266,110.20 from RG Enterprises, LLC dba G&G Contractors pertaining to Construction Contract C-HCDD1-23-053-10-31 South Main Drain Ph1. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648721
South Main Drain Phase 2 - Budget 703
2. Approval of Application for Payment No. 10 in the amount of $111,129.53 from E-Con Group pertaining to Construction Contract C-HCDD1-24-007-03-19 South Main Drain Phase 2. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#649085
Pharr-McAllen Lateral East - Budget 709
3. Approval of Application for Payment No. 6 in the amount of $107,327.52 from Synergy Development & Construction pertaining to Construction Contract C-HCDD1-24-029-06-11 Pharr-McAllen Lateral East. Project Engineer: GDJ Engineering PO#649635
Mission-McAllen Drain - Budget 712
4. Approval of Application for Payment No. 3 in the amount of $508,315.50 from Gonzalez Engineering pertaining to Construction Contract C-HCDD1-24-030-07-09 Mission-McAllen Drain. Project Engineer Izaguirre Engineering Group PO#649634
9.
General Fund:
A.
AI -99090
Requesting approval to accept bids as a multiple award to the lowest and most responsive bidders meeting all specified requirements for the ''Purchase of Precast Culvert Boxes'', RFB No.HCDD1-25-020-03-26-JS, for various District's projects. Subject to compliance with HB1295.
10.
Right of Way Acquisitions:
A.
AI -99120
Requesting approval of closing documents for Parcel B7-3, as it relates to the Mile 6 Outfalls Project, and authorization for the Chairman of the Board to execute the documents, subject to final legal review.
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
12.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
13.
Adjourn