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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS MAY 13, 2025 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
Discussion and update by HCDD1 General Manager as it relates to pending construction and HCDD1 projects.
6.
General Operations:
A.
AI -99387
Requesting approval to assign 24-hour possession of District vehicles to District Maintenance & Operations Director and Supervisors during the 2025 Hurricane Season.
B.
AI -99370
1. Discussion and Approval by Hidalgo County Drainage District No. 1 of resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of the 2023 Bond Project 14 West Main Drain Phase III Phase 5 in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said resolution.
2. Discussion and Approval by Hidalgo County Drainage District No. 1 of resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of the 2023 Bond Project 8B Ditch 1.9, 2, 4a La Villa Edcouch Elsa in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said resolution.
2. Discussion and Approval by Hidalgo County Drainage District No. 1 of resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of the 2023 Bond Project 8B Ditch 1.9, 2, 4a La Villa Edcouch Elsa in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said resolution.
C.
AI -99341
Acceptance and approval of the ''Expansion of Professional Engineering Services Pool'', RFQ No. HCDD1-25-001A-05-07-ESZ, for the establishment of a "Pool" for engagement on an "As Needed Basis" per project by Hidalgo County Drainage District No. 1, requiring said services as set forth in the requirements stated in the Request for Qualifications packet. As each firm has demonstrated competence and qualifications to perform the services for which they submitted, with the effective date of "Approved Pools", for a period of five (5) years, commencing May 13, 2025.
D.
AI -99415
Requesting approval of an Interlocal Governmental Agreement by and between the Hidalgo County Drainage District No.1 and the Lower Rio Grande Valley Development Council as it relates to Drainage System Characterization of the Texas Water Development Board Lower Rio Grande Valley Regional Flood Protection Planning Category I Project.
TWDB Project No. 40038 (Subject to final legal review)
E.
AI -99388
Requesting approval of Inter Local Agreement by and between Hidalgo County Drainage District No.1 and the City of Weslaco as it relates to Drainage Improvement Project RDF at Mayor Pablo Pena Park.
F.
AI -99386
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with Halff Associates, Inc. from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on May 13, 2025 (AI 99341) for the project ''Completion of Task 2 (2.2 & 2.3) Drainage System Characterization of the Texas Water Development Board Lower Rio Grande Valley Regional Flood Protection Planning Category I Project.''
2. Requesting authority for Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with Halff Associates, Inc. from the District Pre-approved "Pool" of Pre-qualified Professional Engineers as approved by the Board of Directors on May 13, 2025 (AI 99341) for the project ''Completion of Task 2 (2.2 & 2.3) Drainage System Characterization of the Texas Water Development Board Lower Rio Grande Valley Regional Flood Protection Planning Category I Project.''
G.
AI -99281
Requesting authority to advertise and approval of the Request for Qualifications (RFQ) Packet, (qualifications requirements, scope of services, specifications, etc.), for the project "Archaeological Services Pool". RFQ HCDD1-25-033-05-13-ESZ, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
H.
AI -99324
1. Requesting approval to purchase one (1) used 2022 Caterpillar 330 Excavator, through the Hidalgo County Drainage District No.1 membership/participation with Purchasing Cooperative of America awarded Contract No. PCA OD-328-20 from Big D Tractor Company LLC, dba Blue Cat Rentals, Frontera Equipment in the total amount of $341,000.
2. Pursuant to the Board approval of the purchase of the heavy equipment, requesting approval to declare surplus for the purpose of trade-in of the EX-33, 2009 Caterpillar 330DL, Asset# 1727 and to remove it from the District's Asset list once the transaction is complete.
2. Pursuant to the Board approval of the purchase of the heavy equipment, requesting approval to declare surplus for the purpose of trade-in of the EX-33, 2009 Caterpillar 330DL, Asset# 1727 and to remove it from the District's Asset list once the transaction is complete.
I.
AI -99376
365 Toll Off Site Outfall#2-4 - Budget 201
1. Approval of Application for Payment No. 9 in the amount of $995.17 from RBM Contractors pertaining to Construction Contract C-HCDD1-23-042B-04-16 365 Toll Off Site Outfall#2-4. Project Engineering L&G Engineering, PO#649235
HCDD1 Complex M&O Training Facility - Budget 202
2. Approval of Application for Payment No. 9R2 in the amount of $928,782.59 from NM Contracting pertaining to Construction Contact C-HCDD1-23-076-03-05. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM. PO#649184
1. Approval of Application for Payment No. 9 in the amount of $995.17 from RBM Contractors pertaining to Construction Contract C-HCDD1-23-042B-04-16 365 Toll Off Site Outfall#2-4. Project Engineering L&G Engineering, PO#649235
HCDD1 Complex M&O Training Facility - Budget 202
2. Approval of Application for Payment No. 9R2 in the amount of $928,782.59 from NM Contracting pertaining to Construction Contact C-HCDD1-23-076-03-05. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM. PO#649184
7.
2018 Bond Referendum Projects:
A.
AI -99384
Requesting approval of closing documents for Parcel 19-3 as it relates to the 2018 Bond Project No. 19- Mid Valley Airport, and authorization for the Chairman of the Board to execute the documents, subject to final legal review.
B.
AI -99377
Mile 10 N & Baseline Road - Budget 520
Approval of Application for Payment No. 17 in the amount of $88,268.43 from RBM Contractors pertaining to Construction Contract C-HCDD1-23-014-04-26-KMG Mile 10 N & Baseline Road. Project Engineer Quintanilla, Headley & Associates PO#648064
Approval of Application for Payment No. 17 in the amount of $88,268.43 from RBM Contractors pertaining to Construction Contract C-HCDD1-23-014-04-26-KMG Mile 10 N & Baseline Road. Project Engineer Quintanilla, Headley & Associates PO#648064
8.
2023 Bond Referendum Projects:
A.
AI -99378
South Main Drain Phase 1 - Budget 703
1. Approval of Application for Payment No. 12 in the amount of $251,770.50 from RG Enterprises, LLC dba G&G Contractors pertaining to Construction Contract C-HCDD1-23-053-10-31 South Main Drain Phase 1. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648721
PSJA Drain - Budget 716
2. Approval of Application for Payment No. 4 in the amount of $131,163.07 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-24-056-10-29 PSJA Drain. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#650112
LJ Drain Nolana Extension - Budget 726
3. Approval of Application No. 1 in the amount of $1,023,862.50 from Hidalgo County Precinct 2 pertaining to Nolana Loop Rd & Drainage. Project Engineer L&G and B2Z Construction Management PO#650555
1. Approval of Application for Payment No. 12 in the amount of $251,770.50 from RG Enterprises, LLC dba G&G Contractors pertaining to Construction Contract C-HCDD1-23-053-10-31 South Main Drain Phase 1. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#648721
PSJA Drain - Budget 716
2. Approval of Application for Payment No. 4 in the amount of $131,163.07 from Clore Equipment, LLC pertaining to Construction Contract C-HCDD1-24-056-10-29 PSJA Drain. Project Engineer HCDD1 Omar Anzaldua, Jr., PE, CFM PO#650112
LJ Drain Nolana Extension - Budget 726
3. Approval of Application No. 1 in the amount of $1,023,862.50 from Hidalgo County Precinct 2 pertaining to Nolana Loop Rd & Drainage. Project Engineer L&G and B2Z Construction Management PO#650555
9.
General Fund:
A.
AI -99305
Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bids for primary and secondary items meeting all specified requirements for "HP Storm Drain Pipes & Related Items", RFB No. HCDD1-25-022-04-23-AG, subject to final legal review and compliance with HB-1295.
10.
Right of Way Acquisitions:
A.
AI -99371
Requesting acceptance and approval of a Drainage Easement from Sharyland Water Supply Corporation, as it relates to a 0.50-acre Drainage Easement and A 1.26-acre Temporary Construction Easement out of Lot 112 Pride O' Texas Subdivision, pending final legal review.
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
12.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
13.
Adjourn