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Agenda for CC REGULAR AGENDA SPECIAL MTG

AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
JUNE 10, 2025
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location.  Some members of the governing body and/or government officials may participate via videoconference.
 
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Approval of Awards/Recognitions:
 
A.
AI-99706
Presentation of the Home to Texas UT Austin Summer Internship Program and the 2025 Summer Interns.
 
B.
AI-99707
Presentation by Make-A-Wish RGV to recognize Hidalgo County Commissioners' Court for their support.
 
C.
AI-99663
Approval of Proclamation declaring June 2025 as National Cancer Survivors Month.
 
D.
AI-99614
Proclamation declaring June 2025 as Elder Abuse Awareness Month.
 
E.
AI-99610
Approval of Proclamation Recognizing National Men's Health Month and Men's Health Awareness Week.
 
6.
Open Forum
 
7.
Sheriff's Office:
 
A.
AI-99595
Sheriff's Office - Shooting Range IRS MOU 
Approval to enter MOU between the Hidalgo County Sheriff's Office and IRS regarding the use of HCSO Shooting Range with authority for Hidalgo County Sheriff, as Law Enforcement Official and Hidalgo County Judge to sign MOU.
 
8.
Constable Pct. #4:
 
A.
AI-99670
Constable Precinct 4 CC59:
1. Requesting approval to rescind action taken on 05/29/25 - AI# 99563 regarding appropriation of funds in the amount of $83,000.00 
2. Requesting approval of 2025 appropriation of fund balance for Constable Precinct 4 Chapter 59 in the amount of $79,300.00. 
 
9.
Human Resources:
 
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B.
AI-99604
Approval of the appointment of interns as per Exhibit A.
 
C.
AI-99603
Crim DA (1100)/ DA Pretrial Intervention Prg. (1225):
Approval to award a discretionary step for the employees listed below in accordance with HR criteria certification as per Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners Court approval:
Action  Dept./Prg. Slot # Position Title Grade
Discretionary Step 3 080-002 0148 Assistant District Attorney II 03
Discretionary Step 2 080-002 0231 Assistant District Attorney V 08
Discretionary Step 4 080-002 0017 Assistant District Attorney II 03
080-015 0014
 
D.
AI-99632
Pct. 2 Parks (1100):
Approval to amend AI-99409 approved by Commissioners Court on 5/13/2025 to change slot no. T075 - T076 from temporary part-time to temporary full-time effective 5/13/2025.
 
E.
AI-99634
Facilities Management (1100):
Approval of the following actions, effective next full pay period 06/16/2025:
Action Dept./Prg. Slot # Position Title Grade
Delete 220-001 0002 Division Manager II 16
Create 220-001 0176 Division Manager I 14
 
10.
Urban County:
 
A.
AI-99674
Requesting approval of the Emergency Solutions Grant Program Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 37 (2024) retroactively effective November 1, 2024 to July 31, 2026. (Pending legal review)
1. Catholic Charities of the Rio Grande Valley
2. Women Together Foundation, Inc.
3. The Salvation Army of McAllen-Hidalgo County
4. The RGV Inclusive Project Inc. dba Christian's Manor (Pending HUD exception approval)
 
B.
AI-99645
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services-Construction Materials Geo-Technical Testing services;
2.  Presentation of the scoring grid for the purposes of ranking by Hidalgo County Commissioner's Court of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County's approved "pool" as graded and evaluated by the City of San Juan, the Urban County Program, and Hidalgo County Purchasing Department and funded through Hidalgo County Urban County Program Year 2024 City of San Juan Street Improvement Funds.
Professional Service Firm Grade Ranked
RABA KISTNER, INC. 95.33%  
ROCK ENGINEERING AND TESTING LABORATORY 91.33%  
L&G CONSULTING ENGINEERS, INC. 85%  
3. Discussion, consideration and action requesting authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of_____________ for the provision of Construction Materials Geo-Technical Testing Service for Hidalgo County Urban County Program Year 2024 City of San Juan Street Improvement Project.
 
C.
AI-99605
Ratification of authorization and acceptance of the U.S. Department of Housing and Urban Development (HUD) amended HOME-ARP Grant Agreement.
 
11.
Health & Human Services Department:
 
A.
AI-99639
Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the Self Pay Clients Fee Schedule to be effective June 24, 2025.  
 
B.
AI-99611
Requesting approval to submit an updated On-Site Activity Reporting System (OARS) Designee(s) Form and for the County Judge as the Authorized Agent to sign the form.
 
C.
AI-99628
Requesting approval of the Certification of Revenue as certified by County Auditor in the amount of $592,548.00 and to appropriate the same and the appropriation of the local match in the amount of $59,255.00.
 
D.
AI-99269
Requesting approval to accept the FY 26 TB Prevention and Control Grant contract no. HHS001437400022 Amendment No. 1 that extends the end of the contract term to August 31, 2026 and for County Judge to e-sign all related documents.
 
E.
Bio Safety Laboratory:
 
1.
AI-99598
Requesting approval of No Cost Employee Wellness Screening at the Hidalgo County Public Health Facility June 16 – August 29, 2025.
 
12.
Head Start Program:
 
A.
AI-99657
Discussion/Approval for Hidalgo County Head Start Program to Amend the Memorandum of Understanding, with Donna Independent School District
 
B.
AI-99646
Discussion/Approval of Program Year 2025-2026 Program Calendars
 
C.
AI-99647
Discussion/Approval of Area Distribution for Program Year 2025-2026
 
D.
AI-99648
Discussion/Approval for an Inter-Local Agreement for a Two-Year Term for Land with the following municipalities and independent school district
City of Alamo Alamo HS Land $ 1 Month 
City of Donna Donna II HS Land        $ 1 Month
City of Hidalgo Hidalgo HS Land $ 1 Month
City of Pharr Las Milpas I HS Land $ 1 Month
City of Pharr Pharr HS Land $ 1 Month
City of San Juan San Juan I HS Land $ 1 Month
La Joya ISD La Joya HS Land $ 1 Month
 
E.
AI-99650
Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and the Following Community Agencies:
Agency Agency
AVANCE Hope Family Health Center
Behavioral Health Solutions of South Texas Region One Education Service Center-Child Find-Child Serve
Buckner Children & Family Services, Inc. Region One Education Service Center-ECI
County of Hidalgo Community Services Agency Texas A&M Agri-Life Extension
Easter Seals of the RGV Texas Attorney General
Hidalgo County Health & Human Services Agency Tropical Texas Behavioral Health
Hidalgo County Housting Authority Urban Strategies Early Head Start Program
Hidalgo County WIC Program Women Together Foundation, Inc./ Mujeres Unidas
 
F.
AI-99658
Presentation for Discussion, Consideration and Approval to Terminate MOU Collaborative Agreement Between Hidalgo County Head Start Program and The Edcouch-Elsa Independent School District
 
G.
AI-99656
Discussion/Approval on Request to Purchase Fire and Security Systems and Monitoring Services (Contract #751-24) Through the Hidalgo County's Membership/Participation With the Texas Association School Board (TASB) Buyboard's Multiple Awarded Vendor, Superior Alarms, for the Term of the TASB Contract Expiring on 11/30/2027
 
H.
AI-99655
Request Approval for Application and Certificate for Payment in the Amount of $188,074.00 Submitted By NM Contracting, LLC, Pursuant to Action Taken by CC on 12-19-2023 (AI-93648) for the Hidalgo County Head Start Program Outdoor Learning Environment and Discovery Classrooms, as Certified by Project Architect, The Warren Group Architecs, Inc.
 
13.
Community Service Agency:
 
A.
AI-99633
Discussion and update on the Hidalgo County Community Service Agency's Phase I and Phase II response initiatives related to the March 27, 2025 Severe Weather and Flooding disaster.
 
B.
AI-99635
Discussion, consideration, and possible action to accept a donation in the amount of $6,200.00 in gift cards from Rotary District 5930 in support of the Hidalgo County Community Service Agency's "Operations Reel 'Em In Program", and to formally recognize Rotary District 5930 for their contribution.
 
14.
Veterans Services:
 
A.
AI-99529
Requesting approval to enter into an Interlocal Cooperation Agreement between HC and the City of Mission for the Veterans Benefits Fair. 
 
15.
WIC:
 
A.
AI-99652
WIC (1292):
1. Requesting approval to submit the Data Use Agreement / Subcontractor Agreement Form with Burton McCumber & Longoria.
2. Requesting for County Judge to sign the agreement.
 
16.
Precinct #1 - Comm. Fuentes:
 
A.
AI-99629
Authorization and approval to name two private roads for 911 purposes as recommended by the RGVECD - 911 department:
1. Chatfield Subdivision, between Lots 3 & 4, off of Sioux Road, Donna, Texas, as "Summer" SR (service road).
2. Capisallo Subdivision, Lot 13, Block 28, off of Mile 2 East Road, Mercedes, Texas, as "Aurora" SR (service road).
 
17.
Precinct #2 - Comm. Cantu:
 
A.
AI-99720
1. Requesting approval to rescind action taken on Agenda Item 92911, approved by Commissioners' Court on 10/17/2023.
2. Approval of First Amendment to the Use Agreement between the County of Hidalgo and Stay Sharp Community Outreach to amend the corporation name to reflect Redemption Outreach Center and extend the term of the agreement.
 
B.
AI-99600
Requesting authorization and approval to name a public road on the east side of Stewart Rd and North of Doffin Canal Road, as "Bravo St" for 911 purposes as recommended by the Rio Grande Valley Emergency Communication District.
 
18.
Precinct #4 - Comm. Torres:
 
A.
AI-99328
Presentation of the annual report highlighting our community's Health Workers for UT Houston Tu Salud ¡Sí Cuenta! Program and the impact the program has had on our participants.
 
19.
Budget & Management:
 
A.
AI-99705
1.  Discussion, consideration and possible action of the Public Defenders Pay Plan Table.
2.  Approval to classify positions as per exhibit A, after all applicable personnel-related forms are submitted, reviewed and approved by the Department of Human Resources and Budget & Management.
 
B.
American Rescue Plan Act:
 
1.
AI-99682
Requesting approval of budget amendments as per Exhibit A.
 
C.
Budget Appropriations:
 
1.
AI-99609
Approval of 2024 Certification of Revenues as certified by the County Auditor for various Capital Projects and appropriation of the same.
 
2.
AI-99691
Pct. 1 Road & Bridge (1200):
Approval of appropriation of funds from the Road & Bridge unassigned fund balance for Precinct 1 Road Maintenance in the amount of $684,169.08 to fund operating expenses. 
 
20.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
AI-99722
A. Discussion, Consideration, and action on Amendment No. 8 [as drafted & approved as to legal form by Hon. J. Hawkins, Porter Hedges] between Hidalgo County and Terracon Consultants, Inc., [C-18-220-09-25] to include the following Scopes of Work in connection with the "Construction of the New Hidalgo County Courthouse" Project:
B. Requesting approval of Amendment No. 8 to Contract [C-18-220-09-25], in connection with the scope of work for the tasks found below, in the amount of $94,498.50; with the authority for County Judge and/or Mr. Valde Guerra, Hidalgo County CEO, to sign any required documents. 
Construction Material Testing and Observation Services Amounts
Earthwork Observation and Testing $36,966.00
Reinforcing Steel Observation/Concrete Testing $11,340.00
Concrete Observation/Testing $32,572.50
Project Management $13,620.00
Total Cost $94,498.50
 
B.
Pct. 3
 
1.
AI-99724
Requesting approval of Work Authorization No.2, in the amount of $17,520.00 to provide additional Professional Engineering Services for Construction Management, Material Testing, and Inspection for the Liberty Blvd. Project (US 83 to Mile 3 Rd.), as submitted by SAMES,Inc.
 
2.
AI-99723
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4): a personal or professional service;
B. Presentation of the scoring grid, for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Engineering Services for "Professional Engineering Services for North Inspiration Road ROW Map":
Evaluated Firm Sames, Inc. Tedsi Infrastructure Group, Inc. KCI Technologies, Inc.
Evaluator No. 1 1 2 3
Total 1 2 3
Rank      
Evaluation Conducted by Pct. 3
C. Requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Engineering Services Agreement with the number one ranked firm _____ for "Professional Engineering Services for North Inspiration Road ROW Map"
 
3.
AI-99708
Requesting acceptance and approval to execute Amendment No. 5 between Hidalgo County and ERO Architects for the El Paraiso Building Project (C-21-0723-12-28), to extend the termination date of the agreement and with an amount not to exceed $52,680.00.
 
C.
Pct. 4
 
1.
AI-99717
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(4): a personal or professional service;
B. Presentation of the scoring grid, for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for "Geotechnical and Construction Material Testing Services - Hidalgo County Precinct 4 South East Park (Betts/Esparza) Project" 
Evaluated Firms Millennium Engineers Group, Inc. Rock Engineering and Testing Laboratory, LLC ESC Southwest, LLP
Evaluator No.  1 1 2 3
Evaluator No. 2 1 2 3
Evaluator No. 3 1 2 3
TOTAL 3 6 9
RANK      
*Scoring & Evaluation Completed by Pct.4
C. Requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Geotechnical and Construction Material Testing Services Agreement commencing with the number one ranked firm of ________ for the "Geotechnical and Construction Material Testing Services - Hidalgo County Precinct 4 South East Park (Betts/Esparza) Project".
 
D.
Facilities Management
 
1.
AI-99608
Requesting approval to award job order contractor Rio United Builders, LLC through HC's membership with The Interlocal Purchasing System (TIPS JOC Contract No. 241001), for the "Annex 3 Parking Lot Seal Coat," in the amount of $82,485.65 (fee includes bonds), with the authority to issue a Notice to Proceed upon receipt of the required Payment Bond. 
 
E.
Sheriff's Office
 
1.
AI-99668
Requesting approval to purchase thirty-five (35) vehicles through HC's membership with The Interlocal Purchasing System Cooperative (TIPS Contract No. 240901), from Sames Laredo Chevrolet, Inc., in the total amount of $1,576,500.00
Quantity Year Make Model Total Cost
25 2025 Chevrolet 4WD Crew Cab Box WT $1,247,500.00
10 2025 Chevrolet 2WD Colorado Crew Cab $329,000.00
 
F.
Juvenile Probation
 
1.
AI-99694
A. Presentation and acceptance of the evaluation committee's recommendation of the responses received, including the committee's consideration of the Best and Final Offer (BAFO) from the highest ranked respondent, for the total amount not to exceed $5,514,855.00; in connection with "[ARPA 23-330-344] Hidalgo County Juvenile Mental Health Facility Project";
B. Approval to execute the final construction agreement between Hidalgo County and EBE Investments Inc., DBA EB Merit Construction, for the "[ARPA-23-330-344] Hidalgo County Juvenile Mental Health Facility Project" (C-24-0342-06-10), with authority to issue the Notice to Proceed upon receipt of the required Payment and Performance Bonds. 
 
21.
Executive Office:
 
A.
Presentation for discussion and possible action of the following: 
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
3) Emergency situations occurring since last agenda meeting
4) Update on ongoing ARPA Projects
 
B.
AI-99716
Appointment of Civil Service Commission member(s)
 
C.
AI-99638
Hidalgo County Historical Commission:
Appointment of two (2) members to the Hidalgo County Historical Commission 2025-2026 term to replace members that resigned
 
D.
AI-99649
Approval to accept a check from Princeton Excess & Surplus Lines Insurance Company in the amount of $56,990.15 for reimbursement of amount exceeding SIR in connection with case #C-2956-23-J, Maria Teresa Flores vs. Hidalgo County and HC Head Start Program. 
 
E.
AI-99653
Approval to accept a check from Princeton Excess & Surplus Lines Insurance Company in the amount of $15,113.85 for reimbursement of amount exceeding SIR in connection with case #C-2761-19-A, Raul Hinojosa vs. Hidalgo County. 
 
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client privilege under the authority of the Open Meetings Act Section 551.071, Government Code.
 
23.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
24.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Pending and/or potential litigation
 
25.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
26.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
27.
Adjourn