CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 25, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Requesting authorization to implement additional food service establishment requirements developed by Hidalgo County Health and Human Services.
7.
Emergency Services Division - Tony Pena:
A.
Fire Marshal's Office:
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Services Contract:
-City of Edinburg
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Services Contract:
-City of Edinburg
B.
Fire Marshal's Office:
Presentation for discussion, consideration, acceptance, and approval to pay a previous credit card purchase from Sam's Wholesale Club for $324.40, Purchase Order No. 598523.
Presentation for discussion, consideration, acceptance, and approval to pay a previous credit card purchase from Sam's Wholesale Club for $324.40, Purchase Order No. 598523.
C.
Emergency Services Division - Emergency Management:
1. Approval of appropriation of funds for the 2007 Homeland Security Grant, LETPP portion (fund 1283 program no. 024) in the amount of $300,000.00 for the period of October 12, 2007 through February 28, 2010.
2. Approval of appropriation of funds for the 2007 Homeland Security Grant, SHSP portion (fund 1283 program no. 025) in the amount of $40,810.00 for the period of October 12, 2007 through February 28, 2010.
1. Approval of appropriation of funds for the 2007 Homeland Security Grant, LETPP portion (fund 1283 program no. 024) in the amount of $300,000.00 for the period of October 12, 2007 through February 28, 2010.
2. Approval of appropriation of funds for the 2007 Homeland Security Grant, SHSP portion (fund 1283 program no. 025) in the amount of $40,810.00 for the period of October 12, 2007 through February 28, 2010.
D.
Report and action necessary on the state of emergency in connection with the brush fires (commencing 3-18-08) in rural areas of Hidalgo County (as well as adjacent/surrounding counties, areas and political subdivisions) with discussion and details on the efforts made and/or completed to address the situation including, but not limited to, the following:
A) Departments and/or staff involved in addressing the event;
B) Emergency purchases necessary;
C) Other related and necessary items
A) Departments and/or staff involved in addressing the event;
B) Emergency purchases necessary;
C) Other related and necessary items
8.
Urban County - Diana Serna:
A.
Presentation and approval of a Proclamation declaring March 24-March 30, 2008 as "CDBG Week".
B.
Approval of Disclosure and Acquisition Update Reports for all Office of Rural Community Affairs (ORCA) Grants.
C.
Approval of a Budget and Program Amendment for the City of San Juan, Urban County Program Year 19 (2006) to increase funding for water/sewer improvements and Year 20 (2007) to add streets to the workplan.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services in connection with Hidalgo County Urban County Program Year 19 (2006) for a Water/Sewer Improvements Project in the City of San Juan.
2. Presentation of the scoring grid (of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City of San Juan) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Water/Sewer Improvements project in the City of San Juan.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of San Juan Water/Sewer Improvements project.
2. Presentation of the scoring grid (of at least three (3) Engineering firms from the County's approved "pool" as graded and evaluated by the City of San Juan) for the purposes of ranking by Commissioners' Court in connection with an Urban County Program Water/Sewer Improvements project in the City of San Juan.
3. Authority to negotiate a Professional Engineering Service contract with the No. 1 ranked firm of _____________________ for the provision of engineering services for a City of San Juan Water/Sewer Improvements project.
E.
City of San Juan is requesting authority to advertise for bids for residential sanitary sewer hook-ups, an Urban County Program Year 19 (2006) Water/Sewer Improvement Project.
F.
Approval of a Budget and Program Amendment for the City of Hidalgo Urban County Program Year 20 (2007) to decrease funding from the water/sewer improvements line item and create a Parks, Recreational Facilities line item.
9.
District Attorney's Office - Roy Cazares:
A.
1. Approval to pay outstanding purchase order no. 597674 in the amount of $300.00 for vendor Amazon that required the use of a charge account with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
2. Approval to continue using the charge account for Amazon.
3. Approval to pay the 2008 Texas District & County Attorneys Assocation membership dues for the D.A. & the D.A.'s Office staff with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
4. Approval of appropriation of funds for the 2008 DA LEOSE funds ( fund 1220) and 2007 LEOSE interest earned in the total amount of $1,995.42 (Breakdown: $1,603.90 2008 LEOSE Funds received;$391.52 2007 LEOSE interest earned).
2. Approval to continue using the charge account for Amazon.
3. Approval to pay the 2008 Texas District & County Attorneys Assocation membership dues for the D.A. & the D.A.'s Office staff with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor.
4. Approval of appropriation of funds for the 2008 DA LEOSE funds ( fund 1220) and 2007 LEOSE interest earned in the total amount of $1,995.42 (Breakdown: $1,603.90 2008 LEOSE Funds received;$391.52 2007 LEOSE interest earned).
B.
Report on and discussion of Teleworking Arrangement between the Office of the District Attorney and Hidalgo County employee number 31429.
10.
Right of Way - Joe Pena:
A.
Precinct No. 1:
Authorization for surveys metes & bound, title report, appraisal, and possible acquisition of additional right of way on Barrera Street out of Acre Tract Subdivision - Farm Tract 1077, The Adams Tract Subdivision.
Authorization for surveys metes & bound, title report, appraisal, and possible acquisition of additional right of way on Barrera Street out of Acre Tract Subdivision - Farm Tract 1077, The Adams Tract Subdivision.
B.
Precinct No. 2:
Authorization for surveys metes & bounds, title reports, appraisals and acquisition of additional right of way for colonia drainage easement for the Northside Village Subdivision.
Authorization for surveys metes & bounds, title reports, appraisals and acquisition of additional right of way for colonia drainage easement for the Northside Village Subdivision.
C.
Precinct No. 2:
Authorization for County Judge to execute dedication of Utility Easement to AEP- Utility Company for the South Tower Multi-Purpose Facility installation of utility poles.
Authorization for County Judge to execute dedication of Utility Easement to AEP- Utility Company for the South Tower Multi-Purpose Facility installation of utility poles.
D.
Authorization for consideration action and/or approval to accept Jackson Avenue and Juarez Avenue as per affidavits by property owners to be included in the County Wide Roadway System. (PCT 3)
11.
Auditor's Office - Ray Eufracio:
A.
Requesting approval to submit the 2008 Tobacco Settlement Distribution Report; and authorizing County Judge to execute the report.
B.
Request approval to pay 2008 Texas Association of Counties - County Investment Officer annual dues.
12.
Precinct #2 - Comm. Palacios:
A.
1. Request authorization and approval to pay outstanding Purchase Order No. 596910 for Sam's Club in the amount of $870.60 (01/10/2008) that required the use of a credit card at the time of purchase.
2. Request authorization and approval to pay Sam's Club invoice for late fees and finance charges in the amount of $46.69.
2. Request authorization and approval to pay Sam's Club invoice for late fees and finance charges in the amount of $46.69.
B.
1. Discussion, consideration and approval to create one permanent full-time Tire Repair/Maintenance position, slot no. 122-006-0056 (Road & Bridge) at $21,840.00 per year.
2. Approval of revised salary schedule
2. Approval of revised salary schedule
13.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
5.
Presentation for discussion, consideration and action on:
A. Return/reject the sole response received in connection with the request for proposals for: "Internal Revenue Code 457 Deferred Compensation Plan"with authoriity to re-advertise same so as to permit modifications by Consultant to the qualifications, requirements, scope of services and/or specifications and thus attempt to increase/attract more participation by providers, OR, in the alternative;
B. Accept the sole response received in connection with the request for proposals for: "Internal Revenue Code 457 Deferred Compensation Plan", with direction for Consultant to proceed with analysis/evaluation for submission of recommendation to Commissioners' Court.
A. Return/reject the sole response received in connection with the request for proposals for: "Internal Revenue Code 457 Deferred Compensation Plan"with authoriity to re-advertise same so as to permit modifications by Consultant to the qualifications, requirements, scope of services and/or specifications and thus attempt to increase/attract more participation by providers, OR, in the alternative;
B. Accept the sole response received in connection with the request for proposals for: "Internal Revenue Code 457 Deferred Compensation Plan", with direction for Consultant to proceed with analysis/evaluation for submission of recommendation to Commissioners' Court.
6.
Pursuant to newly adopted "Fuel Credit Card Use Policy", requesting discussion, consideration and action for the following requests:
A) Emergency Services Director and Fire Marshal, A.A. "Tony" Pena, Jr., is requesting ability to increase limits from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $750.00/month/card;
B) Hidalgo County WIC Program Director, Norma L. Longoria M.S.,L.D., is requesting ability to increase limits from $500.00/month to $900.00/month inasmuch as Mobile unit services both Hidalgo and Starr County clients;
C) Hidalgo County DBM-Safety Division Director, Roy Quintanilha is requesting ability to increase limits from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $1,000.00/month/vehicle.
A) Emergency Services Director and Fire Marshal, A.A. "Tony" Pena, Jr., is requesting ability to increase limits from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $750.00/month/card;
B) Hidalgo County WIC Program Director, Norma L. Longoria M.S.,L.D., is requesting ability to increase limits from $500.00/month to $900.00/month inasmuch as Mobile unit services both Hidalgo and Starr County clients;
C) Hidalgo County DBM-Safety Division Director, Roy Quintanilha is requesting ability to increase limits from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $1,000.00/month/vehicle.
7.
Request for approval to correct previous action taken in CC 03/21/07 on Change Order. 4 to read Utilities Change Order No. 1 , in connection with, "Construction of the Juvenile Justice Center" with contracted vendor, Descon Construction, L.P. C-05-007-08-02
8.
A. Presentation for discussion, consideration, and approval of application requests for Fleet Fueling Cards through our participation/membership with Texas Procurement and Support Services (TPASS) contract with Comdata Corporration/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officals/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
1. WIC Program
2. Constable Precinct No. 1
3. Boot Camp (Weslaco)
4. Juvenille Detention
5. Constable Precinct No. 3
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
1. WIC Program
2. Constable Precinct No. 1
3. Boot Camp (Weslaco)
4. Juvenille Detention
5. Constable Precinct No. 3
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
9.
Presentation for discussion, consideration, acceptance and approval of request for payment for the required fees to record subdivision for the Hidalgo County Headstart Central Kitchen, for the amounts of $ 19,000.00 (Water Rights Fee); $12,240.00 (FECC Fee) for La Joya Water Supply Corporation, with authority for Auditor to issue checks to comply with the Lay Joya Water Supply Corporation requirements.
10.
A. Requesting approval to accept Letter of Termination of Bond Counsel from Montalvo & Ramirez.
B. Requesting execption from Competitive Bidding requirements under Texas Local Government Code, Section 262.024 (a) "professional services" with the Law Firm Ramirez & Guerrero, LLP in connection with legal representation as it pertains to Bond Counsel.
C. Requesting approval to accept Letter of Engagement for Bond Counsel from Ramirez & Guerrero, LLP.
B. Requesting execption from Competitive Bidding requirements under Texas Local Government Code, Section 262.024 (a) "professional services" with the Law Firm Ramirez & Guerrero, LLP in connection with legal representation as it pertains to Bond Counsel.
C. Requesting approval to accept Letter of Engagement for Bond Counsel from Ramirez & Guerrero, LLP.
B.
County Judge's Office
1.
Requesting authority to purchase (including installation and implementation, if applicable) of an "P25Digital Remote Trunking Tower Site" through Hidalgo County's Inter local Agreement with the Houston-Galveston Area Council's (H-GAC's) awarded vendor(s) in an amount not to exceed $300,000.00 and subject to receipt of equipment and or (turnkey installation & implementation, if applicable) by deadline of February 28, 2010 in order to comply with reimbursement requirements as set forth for the 2007 LETPP Homeland Security Grant.
C.
Pct. 1
1.
Requesting approval of a professional appraisal services contract with LEONEL GARZA, JR. & ASSOCIATES, LLC for the "VARIOUS ROAD & BRIDGE AND CAPITAL IMPROVEMENT PLAN PROJECTS (CIP) for Hidalgo County Precinct No. 1 (as selected after evaluation of S.O.Q.'s from the POOL OF APPRAISERS and previously approved by C.C. on January 8, 2008 for negotiation of the contract with LEONEL GARZA, JR. & ASSOCIATES, LLC and approved by legal council to proceed with final execution of contract)
2.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 08037 in the amount of $23,598.59 submitted by Javier Hinojosa Engineering with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-086-03-06 (PO# 600064) for: Design Construction of Paving Improvements for Mile 3 1/2 West (between Mi 5 N to City Limits)-Hidalgo County Precinct No. 1.
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 08038 in the amount of $5,293.94 submitted by Javier Hinojosa Engineering with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-086-03-06 (PO# 600065) for: Design Construction of Paving Improvements for Mile 6 West (from Mi 17 South to SH 107)-Hidalgo County Precinct No. 1.
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 08038 in the amount of $5,293.94 submitted by Javier Hinojosa Engineering with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-086-03-06 (PO# 600065) for: Design Construction of Paving Improvements for Mile 6 West (from Mi 17 South to SH 107)-Hidalgo County Precinct No. 1.
D.
Pct. 2
1.
Requesting authorization to purchase through Hidalgo County's membership and participation with TASB/BUYBOARD awarded vendor H & V Equipment, Inc.; One (1) Doosan DL-250 Loader with a 3 Cubic Yard Bucket in the amount not to exceed $137,131.18 which includes Buyboard pricing and accessories. (Bid No. 2008-120)
E.
Pct. 3
1.
Presentation by project architect, AGADC of a recommendation for discussion, consideration, acceptance and approval to seek proposals from job order contractors and/or construction awarded vendors through the County's membership/participation with state, cooperative purchasing programs or interlocals to include, but not limited to, the provision of labor and materials and any other accessories for the construction/renovations and/or repairs to the Anzaldua's Park Fishing Pier and Boat Ramp Project #2008119 with concurrence by Hidalgo County Precinct No. 3.
2.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. ONE (Change in Service) in the amount of $ 1,155.00 submitted by Alcocer Garcia Associates Design Consulting (AGADC) with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-07-228-07-10 (PO # 592805) for: "Anzaldua's Park Improvement, Boat Ramp & Fishing Pier"
3.
Presentation for discussion, consideration, and approval to execute a professional engineering services contract/agreement for the provision of general engineering services with Javier Hinojosa Engineering for Hidalgo County Precinct No. 3 as authorized & approved for negotiations by CC on 03/11/08.
F.
Pct. 4
1.
A. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 5 in the amount of $ 4,714.44 with MILLENNIUM ENGINEERS GROUP, INC. to provide engineering services to Hidalgo County Precinct No. 4, in connection with Contract No. C-07-265-10-15 for "Construction Materials Testing Services for PAVED/UN-PAVED, LATERAL and CIP PROJECTS (Hidalgo County Precinct No. 4 Parking Lot Improvements)"
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 6761 & 6762 in the amount of $ 5,100.00 from QUINTANILLA, HEADLEY & ASSOCIATES, INC. in connection with Contract No. C-07-131-07-24 and Work Authorization # 2 & #3 (PO# 600294)-"Engineering and Surveying of Existing 50-ft Rd:(West of Doolittle to Sandy Ridge) and Mile 19 Rd Extension:(East of Kenyon to Cesar Chavez) " for Hidalgo County Precinct No. 4.
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 6761 & 6762 in the amount of $ 5,100.00 from QUINTANILLA, HEADLEY & ASSOCIATES, INC. in connection with Contract No. C-07-131-07-24 and Work Authorization # 2 & #3 (PO# 600294)-"Engineering and Surveying of Existing 50-ft Rd:(West of Doolittle to Sandy Ridge) and Mile 19 Rd Extension:(East of Kenyon to Cesar Chavez) " for Hidalgo County Precinct No. 4.
G.
Commissioners' Court Executive Officer
1.
A.Presentation for discussion, consideration, acceptance and action in connection with, but not limtied to, the following projects and/or events:
1. Emergency repairs to areas affected by ruptured water line (on or abourt March 14 or 15, 2008) at the Hidalgo County Courthouse;
a.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a) (3) "An item necessary because of unforseen damage to public property".
b.) Requesting authority to contract with Clean Air Solutions (awarded construction services vendor) to abate/remediate asbestos containing materials found in the 93rd District Court including affecting emergency repairs/remediation due to water damage.
c.) Requesting authority to contract with ACI Environmental Consultants to provide monitoring and reporting services in connection with the abatement of the asbestos containing materials found in the 93rd District Court.
2. Solicitation of proposals from awarded construction services providers or job order contractors (as authorized by CC on 3-18-08);
3. Contract negotiations (to date) with number one ranked architectural firm of ERO International, LLP in connection with generating "As Built Drawings" of the existing Courthouse to include annexes and the surrounding parking areas and sidewalks for the purposes of addressing required renovations with further clarification and direction by CC regarding:
a.) Confirmation that scope of work is for all structures, parking areas and sidewalks located on the site of the Courthouse (entire block);
b.) Commissioners Court Executive Officer designated as "Overseer" of project to guide and advise intent and position of Commissioners Court regarding the project;
1. Emergency repairs to areas affected by ruptured water line (on or abourt March 14 or 15, 2008) at the Hidalgo County Courthouse;
a.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a) (3) "An item necessary because of unforseen damage to public property".
b.) Requesting authority to contract with Clean Air Solutions (awarded construction services vendor) to abate/remediate asbestos containing materials found in the 93rd District Court including affecting emergency repairs/remediation due to water damage.
c.) Requesting authority to contract with ACI Environmental Consultants to provide monitoring and reporting services in connection with the abatement of the asbestos containing materials found in the 93rd District Court.
2. Solicitation of proposals from awarded construction services providers or job order contractors (as authorized by CC on 3-18-08);
3. Contract negotiations (to date) with number one ranked architectural firm of ERO International, LLP in connection with generating "As Built Drawings" of the existing Courthouse to include annexes and the surrounding parking areas and sidewalks for the purposes of addressing required renovations with further clarification and direction by CC regarding:
a.) Confirmation that scope of work is for all structures, parking areas and sidewalks located on the site of the Courthouse (entire block);
b.) Commissioners Court Executive Officer designated as "Overseer" of project to guide and advise intent and position of Commissioners Court regarding the project;
H.
139th District Court
1.
Approval to remove the following fixed asset items from inventory:
A) Law Books, Asset Tag# 7190
B) Canon Np6012 Copier, Asset Tag# 29750
C) Xerox Copier XC 2675T, Asset Tag# 31496
D) Farsight Pent. II 300 MHZ, mini computer tower, Asset Tag# 32301
E) Computer model 386, Asset Tag# 24730
A) Law Books, Asset Tag# 7190
B) Canon Np6012 Copier, Asset Tag# 29750
C) Xerox Copier XC 2675T, Asset Tag# 31496
D) Farsight Pent. II 300 MHZ, mini computer tower, Asset Tag# 32301
E) Computer model 386, Asset Tag# 24730
I.
HIDTA
1.
Requesting award of bid to vendor meeting all specifications/requirements under for: Bid No: 2008-083-03-12-VYG-Hidalgo County H.I.D.T.A.-Three (3) New 2008 Double Cab Trucks.
J.
Health & Human Services Dept.
1.
Acceptance and approval of contracts (reviewed and approved by Legal Counsel) with approved grant awards (previously approved by CC for consideration, determination of grant distributation awards on 02/11/08) for the four (4) qualifing non-profit organizations as follows:
A. Physicians Educational Foundation
B. Hope Family Health Center
C. Nuestra Clinica Del Valle
D. Lower Rio Grande Valley Community Health Management Corp., Inc. d/b/a/ El Milagro Clinic
A. Physicians Educational Foundation
B. Hope Family Health Center
C. Nuestra Clinica Del Valle
D. Lower Rio Grande Valley Community Health Management Corp., Inc. d/b/a/ El Milagro Clinic
K.
Buildings & Grounds
1.
Requesting approval of Change Order #1 in the amount of $3,800.00 with contractor, Sol Technologies in connection with additional costs associated with the excavation of concrete piers (supporting old parking lot light poles) which were discovered to be submerged/buried to a depth of nine (9) feet and not the customary depth of five (5) feet and thus requiring additional cost for excavation of piers. C-07-345-11-06 (PO#599508)
L.
Sheriff's Office
1.
A. Requesting exemption from competitive bidding requirement under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County with Lexis Nexis.
B. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
-Sheriff's Office
B. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s):
-Sheriff's Office
M.
County Clerk
1.
Requesting authority to purchase computer equipment and/or peripherals through our membership/participation with (TCPN) The Cooperative Purchasing Network with the following awarded vendor:
CDW Government, Inc. TCPN #R-4713, Requisition # 128804 in the total amount of $13,579.96
CDW Government, Inc. TCPN #R-4713, Requisition # 128804 in the total amount of $13,579.96
N.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(a)(4) 'a professional service" for the provision of legal services/representation in connection with 'litigation;
C. Requesting approval of the engagement with the firm _________________for the provision of legal services/
representation in connection with litigation.
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(a)(4) 'a professional service" for the provision of legal services/representation in connection with 'litigation;
C. Requesting approval of the engagement with the firm _________________for the provision of legal services/
representation in connection with litigation.
14.
Budget & Management - Valde Guerra:
A.
Discussion and possible action on bids received on Tax Resale Properties.
B.
Approval of 2008 interdepartmental transfer from IT to Sheriff Department (1100) in the amount of $5,103.00
C.
Approval of 2008 interfund transfer from Pct# 3 P/U Rd (1203) to TX DOT US 83 Illumination System (1315) in the amount of $600.00.
D.
Approval of 2008 appropriation of funds into Precinct No. 3 P/U - Roads (fund 1203, program no. 005) in the amount of $6,000.00.
E.
Approval of 2008 interfund transfer from Certificates of Obligation Series 2002 Fund Balance (1332) to Precinct No. 4 - New Administration Building (1301) in the amount of $39,981.37.
F.
Fund 2202- Workers' Compensation Self-Insured
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $53,908.72 for the period of
02/16-29/2008 and requesting wire transfer.
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $53,908.72 for the period of
02/16-29/2008 and requesting wire transfer.
G.
Requesting approval of appropriation of funds for C.O.2006-B&G-Head Start Kitchen-Building in the amount of $31,240.00
H.
Approval of 2008 interdepartmental transfer from Countywide Administration Contingency to Constable Pct. 4 in the amount of 3,500.00.
I.
Approval of 2008 interfund transfer from C.O. Series 2006 (1336) to K-Mart Property (1301) in the amount of $3,800.00
15.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Gene Phagan
E.
Claim of Margarito Torres
16.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Gene Phagan
E.
Claim of Margarito Torres
17.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
18.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
19.
Adjourn