CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 1, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Health Clinics:
1. Discussion, consideration, and approval to create two (2) new regular full-time Registered Nurse positions, slot #'s 340-003-0109 and 340-003-0110 at $55,167.00, for TB Clinic.
2. Approval of revised salary schedule.
1. Discussion, consideration, and approval to create two (2) new regular full-time Registered Nurse positions, slot #'s 340-003-0109 and 340-003-0110 at $55,167.00, for TB Clinic.
2. Approval of revised salary schedule.
C.
Indigent Health Care Program:
1. Approval to pay invoices submitted by UTMB Faculty Group Practice for health care services provided to the Indigent Health Care Program, in the amount of $10,059.00.
2. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program, in the amount of $50,923.88.
3. Approval to pay invoices submitted by Data Rx in the amount of $74,051.99 for pharmaceutical services provided to the Indigent Health Care Program (March 1 - March 15, 2008).
4. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program no. 004 to program no. 003 in the amount of $135,034.87.
1. Approval to pay invoices submitted by UTMB Faculty Group Practice for health care services provided to the Indigent Health Care Program, in the amount of $10,059.00.
2. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program, in the amount of $50,923.88.
3. Approval to pay invoices submitted by Data Rx in the amount of $74,051.99 for pharmaceutical services provided to the Indigent Health Care Program (March 1 - March 15, 2008).
4. Approval of 2008 interdepartmental transfer within the Indigent Health Care Program (1249) from program no. 004 to program no. 003 in the amount of $135,034.87.
D.
Approval to terminate service contract C-07-360-10-30 with Data Rx Management effective 4/1/08.
7.
Emergency Services Division - Tony Pena:
A.
Fire Marshal's Office:
Discussion, consideration, and approval of the 2008 Rural Emergency Services Contract with the City of Mercedes.
Discussion, consideration, and approval of the 2008 Rural Emergency Services Contract with the City of Mercedes.
8.
Law Library-Angie Chapa:
A.
Requesting approval to renew 2008 membership dues to American Association of Law Libraries in the amount of $229.00
9.
Buildings & Grounds - Daniel Flores:
A.
Approval to pay the following purchase orders (invoices) with authority for County Treasurer to issue checks after review, audit, and processing procedures are completed by County Auditor:
Home Depot:
P.O. # 597433 (Inv.5042044), 597581 (Inv. 9171382), 597758 (Inv.6015096), 597757(Inv.6015095), 598214(Inv. 92843), 598119 (Inv.560643), 598361 (Inv.9092879), 598445 (Inv.6171484), 595511 (Inv.8171146), 596289 (Inv.1171190), 596461(Inv.7024703), 596334 (Inv.5171225), 596571 (Inv.7171281), 596462(Inv.4171286), 596570 (Inv.4201679-4900002), 596803(Inv.70006).
Office Max:
P.O. # 597699 (Inv.0264000027567), 597843 (Inv.0264000016845).
Broadway Hardware:
P.O#597352 (Inv. 5685860), 597087 (Inv. 2121171).
Lowe's:
P.O.#595721 (Inv. 915467).
Home Depot:
P.O. # 597433 (Inv.5042044), 597581 (Inv. 9171382), 597758 (Inv.6015096), 597757(Inv.6015095), 598214(Inv. 92843), 598119 (Inv.560643), 598361 (Inv.9092879), 598445 (Inv.6171484), 595511 (Inv.8171146), 596289 (Inv.1171190), 596461(Inv.7024703), 596334 (Inv.5171225), 596571 (Inv.7171281), 596462(Inv.4171286), 596570 (Inv.4201679-4900002), 596803(Inv.70006).
Office Max:
P.O. # 597699 (Inv.0264000027567), 597843 (Inv.0264000016845).
Broadway Hardware:
P.O#597352 (Inv. 5685860), 597087 (Inv. 2121171).
Lowe's:
P.O.#595721 (Inv. 915467).
10.
IT Department - Renan Ramirez:
A.
Pursuant to Hidalgo County Cellular Telephone Policy, presentation for consideration, acceptance and approval of Cellular Phone Request Forms for the following elected official(s), department head(s), program director(s) and employee(s) as indicated and further detailed in following attachment:
11.
HIDTA - Task Force - Dora Munoz:
A.
- Requesting approval of the following listed items (bullet proof vests) be removed from the Task Force inventory and destroyed.
Asset No. Make Model No.
a. 31336 Safariland TS-3A-9404
b. 31337 Safariland TS-3A-9404
c. 31338 Safariland TS-3A-9404
d. 31339 Safariland TS-3A-9404
e. 31340 Safariland TS-3A-9404
f. 31341 Safariland TS-3A-9404
g. 31342 Safariland TS-3A-9404
h. 31343 Safariland TS-3A-9404
i. 31344 Safariland TS-3A-9404
j. 31345 Safariland TS-3A-9404
k. 31346 Safariland TS-3A-9404
l. 31347 Safariland TS-3A-9404
- Requesting approval of the following listed items (bullet proof vests) from the District Attorney's Office be removed from inventory and destroyed.
Serial No. Make Model No.
a. 975204 Safariland TS-3A-9404
b. 975470 Safariland TS-3A-9404
c. 975473 Safariland TS-3A-9404
d. 975201 Safariland TS-3A-9404
e. 10954387 Second Chance Comfort Lite IIA+
b. 975470 Safariland TS-3A-9404
c. 975473 Safariland TS-3A-9404
d. 975201 Safariland TS-3A-9404
e. 10954387 Second Chance Comfort Lite IIA+
12.
Urban County - Diana Serna:
A.
Approval of a Proclamation declaring April 2008 "FAIR HOUSING MONTH".
B.
The Urban County Program is requesting approval of the final negotiated Professional Engineering Services contract with Halff Associates, Inc., in the amount of $32,000.00 utilizing Year 19 (2006) Urban County Program Water/Sewer Improvement funds for the City of San Juan as previously authorized for negotiations by Commissioners' Court on 03-25-2008.
C.
Presentation of monthly status report by Dos Logistics, Inc. on the development of an Environmental Information Study and a Preliminary Engineering Report in connection with Pct. #1 Water/Sewer Improvement and Planning Activity.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering services in connection with Hidalgo County Urban County program Year 18 (2006) for a Street Improvements Project (Bar-Mar Road) within Precinct No. 4.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct #4) for the purposes of ranking by Commissioner's Court in connection with an Urban County Program Street Improvements (Bar-Mar Road) project in Precinct No. 4.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm _________________ for the provision of engineering services for a Precinct No. 4 Street Improvements project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct #4) for the purposes of ranking by Commissioner's Court in connection with an Urban County Program Street Improvements (Bar-Mar Road) project in Precinct No. 4.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm _________________ for the provision of engineering services for a Precinct No. 4 Street Improvements project.
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering services in connection with Hidalgo County Urban County program Year 18 (2006) for a Street Improvements Project (Uresti & Sunflower Roads) within Precinct No. 4.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct #4) for the purposes of ranking by Commissioner?s Court in connection with an Urban County Program Street Improvements (Uresti & Sunflower Roads) project in Precinct No. 4.
3. Authority to negotiate a professional engineering services contract with the No. 1 ranked firm _________________ for the provision of engineering services for a Precinct No. 4 Street Improvements project.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct #4) for the purposes of ranking by Commissioner?s Court in connection with an Urban County Program Street Improvements (Uresti & Sunflower Roads) project in Precinct No. 4.
3. Authority to negotiate a professional engineering services contract with the No. 1 ranked firm _________________ for the provision of engineering services for a Precinct No. 4 Street Improvements project.
F.
The Urban County Program for Hidalgo County Precinct 2 is requesting authority to award and enter into a construction contract with United Contracting, Inc. (lowest bidder meeting all specifications and/or requirements) for the Construction of Sanitary Sewer, Water and Drainage Items for South Tower Park Project (RFB: 5007-92-0306-5000-9200-ML) located in the Precinct 2 area in the amount of $223,399.50 utilizing Precinct 2 Parks & Recreation funds and Precinct 2 UCP Year 20 (2007) Park, Recreational Facilities funds.
13.
Constable Pct. #1- Celestino Avila:
A.
Requesting approval to appropriate funds for the 2008 LEOSE funds (fund 1220) received from the Texas Comptroller of Public Accounts in the amount of $1,246.10 and 2007 LEOSE interest earned in the amount of $96.21, respectively, for a total of $1,342.31.
14.
Constable Pct. #3 - Larry Gallardo:
A.
Requesting approval to pay pending invoice to renew membership dues for the Justice of the Peace and Constables Association for Constable Lazaro Gallardo, Jr., Deputy Constables, and clerks in the total amount of $585.00.
15.
Office of the County Judge:
A.
Approval of Proclamation to Proclaim April 2007 to be Child Abuse Awareness Month in Hidalgo County.
B.
Approval of proclamation recognizing May 1, 2008 as National Day of Prayer
C.
Approval of resolution for the placement of the Tejano Monument.
D.
Proclamation honoring fallen soldier Jose Abraham Rubio.
16.
Head Start Program - Teresa Flores:
A.
Report on LAP-D Mid Year
B.
Discussion/Approval to Advertise and Approval of Qualifications, Requirements and Scope of Services for the Following:
1. Medical and Dental Providers
2. Mental Health Providers
3. Special Services Providers
1. Medical and Dental Providers
2. Mental Health Providers
3. Special Services Providers
C.
Presentation of Nutrition Program Contest Winners
D.
Discussion/Approval of Financial Report: February 2008
17.
WIC - Norma Longoria:
A.
Discussion, consideration, and approval of appropriation of funds (increase WIC Administration budget) in the amount of $250,000.00.
18.
Sheriff's Office - Chief Martinez:
A.
Authorization and approval to apply for the Operation Stonegarden Grant with the U.S. Department of Homeland Security (DHS).
19.
Right of Way - Joe Pena:
A.
Authorization for discussion, consideration and action to abandon 4.81 acres of Roadway being a County Road out of Missouri Texas Land & Irrigation Company's Subdivision, Hidalgo County, Texas
B.
Precinct No. 4:
Authorization for discussion, consideration and/or action for a proposed variance request to open-cut Rojas Road approximately 2/10 mile east on "I" Road on the North Side- Gonzalo Alvarado -NAWS.
Authorization for discussion, consideration and/or action for a proposed variance request to open-cut Rojas Road approximately 2/10 mile east on "I" Road on the North Side- Gonzalo Alvarado -NAWS.
20.
Precinct #1 - Comm. Handy:
A.
Road & Bridge:
1. Discussion, consideration and approval to create one (1) permanent full-time Maintenance III position, slot#121-005-0073 at $32,000.00 per year and one (1) permanent full-time Tire Repair/Maintenance position, slot # 121-005-074 at $22,000.00 per year.
2. Approval of revise salary schedule.
1. Discussion, consideration and approval to create one (1) permanent full-time Maintenance III position, slot#121-005-0073 at $32,000.00 per year and one (1) permanent full-time Tire Repair/Maintenance position, slot # 121-005-074 at $22,000.00 per year.
2. Approval of revise salary schedule.
B.
1. Public Hearing on Sunset Hill and Sunrise Hill park renovations.
2. Discussion and approval of resubmission of Texas Parks and Wildlife Grant -Urban Outdoor Grants Program- Texas Parks and Wildlife.
3. Approval of Resolution: County of Hidalgo submission to Texas Parks and Wildlife Grants Program- Urban Outdoor Grants Program.
4. Discussion and approval of resubmission of Texas Parks and Wildlife Grant - Urban Indoor Grants Program- Texas Parks and Wildlife.
5. Approval of resolution: County of Hidalgo submission to Texas Parks and Wildlife Grants Program - Indoor Grants Program
2. Discussion and approval of resubmission of Texas Parks and Wildlife Grant -Urban Outdoor Grants Program- Texas Parks and Wildlife.
3. Approval of Resolution: County of Hidalgo submission to Texas Parks and Wildlife Grants Program- Urban Outdoor Grants Program.
4. Discussion and approval of resubmission of Texas Parks and Wildlife Grant - Urban Indoor Grants Program- Texas Parks and Wildlife.
5. Approval of resolution: County of Hidalgo submission to Texas Parks and Wildlife Grants Program - Indoor Grants Program
21.
Precinct #3 - Comm. Flores:
A.
Discussion, consideration and action on Interlocal Agreement between Hidalgo County/Hidalgo County Drainage District #1 and City of Mission/City of Palmhurst, regarding road improvements and drainage improvements to Trosper Road and Holland Road from 3 mile line to the south.
22.
Precinct #4 - Comm. Garza:
A.
Presentation for discussion, consideration, acceptance and approval of claim/invoice with authority for Auditor to issue payment to Sascon Inc., invoice #743 in the amount of $14,400.00 for services rendered without a purchase order. Project Engineer J.E. Saenz & Associates, Inc. contract #05-148-04-26.
23.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
5.
Presentation for discussion, consideration, acceptance, and approval to proceed to issue a Purchase Order to Visual Inovations (awarded contractor through TX-MAS) for Phase I of Design, Scope of Work, Drawings, Schematics and as builts for Hidalgo County Government Wing (CC & Co. Judge's Office) in the amount of $35,000.00 and Emergency Management Center Wing in the total amount of $25,000.00 (total of $60,000) with authority for County Auditor to complete review, audit and processing procedures and County Treasurer to issue payment upon receipt of plans & specifications from vendor for the new Hidalgo County Government Facility Project.
6.
Presentation for discussion, consideration, and approval to execute a professional engineering services contract/agreement for the provision of a topographic survey with L & G Engineering Labatory, for the "Hidalgo County Sheriff's Office Substation in the Precinct No. 1 Area" as authorized & approved for negotiations by CC on 1/14/08.
7.
A. Presentation for discussion, consideration and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with Comdata Corporation / Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
1. Administration-Security
2. Boot Camp (Edinburg)
3. Restitution Center
4. Precinct #2
5. Buildings & Grounds
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training.
1. Administration-Security
2. Boot Camp (Edinburg)
3. Restitution Center
4. Precinct #2
5. Buildings & Grounds
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training.
8.
Pursuant to newly adopted "Fuel Credit Card Use Policy", requesting discussion,
consideration and action for the following request:
A. Adult Probation ,Restitution Center and Boot Camp, Joe Lopez Executive Director,is requesting ability to increase limits from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $5,000.00/month/card;(vans run 24/7 and require more fuel)
consideration and action for the following request:
A. Adult Probation ,Restitution Center and Boot Camp, Joe Lopez Executive Director,is requesting ability to increase limits from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $5,000.00/month/card;(vans run 24/7 and require more fuel)
B.
Pct. 1
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322523 in the amount of $ 209,847.50 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-451-12-26 (PO # 596375) for: FM 493.
2.
Presentation for consideration, discussion acceptance and approval of Work Authorization No. 1 in the amount of $ 10,000.00 with Leonel Garza Jr. & Associates to provide appraisal services to Hidalgo County Precinct No. 1 in connection with Contract No. C-08-040-03-25 for "FM 493 Project" (of which will consist of approximately eight (8) individual parcels).
C.
Pct. 2
1.
Requesting authority to purchase "One (1) Peterbuilt 340 Water Tank Truck", through the Interlocal Agreement with the Houston-Galveston Area Council (H-GAC)-Rush Truck Centers of Texas, Pharr Texas.
D.
Pct. 3
1.
Presentation for discussion, consideration and approval to purchase through our Houston-Galveston Area Council (HGAC) membership through awarded vendor Philphott Motors for Two (2) 2008 F150 Reg Cab XL Trucks in the amount of $28,656.00, and Two (2) 2008 F-150 Extended Cab in the amount of $40,604.00 to include a one time delivery charge of $600.00 for a total of $69,860.00.
E.
Pct. 4
1.
Requesting approval of Change Order No. 1 (increase) in connection with the "Design and Construction of Retention Ponds at Tamarron Estates" for Hidalgo County Precinct No. 4" in the amount of $ 19,300.00 from contracted vendor, Asago Construction, LLC, and as recommended by project engineer, Quintanilla, Headley & Associates, Inc., with authority for County Judge to execute document.
2.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 288650 in the amount of $ 1,250.00 submitted by TEDSI Infrastructure Group with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-051-02-06 (PO #597865) for: "Terry Road w/Mile 17 and Terry Road between Schunior and Mile 17 1/2 North."
F.
430th District Court
1.
A. Requesting authority to transfer electric service from Lessor's (Jose E. Garcia) provider CPL to Lessee-Hidalgo County (430th State District Court) electric energy/service contracted provider Reliant Energy;
B. Requesting ratification of transfer of utility accounts (by 430th court staff) with the City of Edinburg from Joe E. Garcia to Hidalgo County 430th (as directed by Hidalgo County Auditor staff E. Cano) with effective date of 2/29/08;
B. Requesting ratification of transfer of utility accounts (by 430th court staff) with the City of Edinburg from Joe E. Garcia to Hidalgo County 430th (as directed by Hidalgo County Auditor staff E. Cano) with effective date of 2/29/08;
G.
Constables
1.
Constable Pct. 3:
Requesting authority to purchase (3) XLT 1500 Mobile - VHF Radios from awarded vendor through our participation/membership with Cooperative Program (H-GAC) Houston Galveston Area Council with the following vendor: MOTOROLA INC. - H-GAC contract #RA01-08-Requisition #128861 in the amount of $6,753.00
Requesting authority to purchase (3) XLT 1500 Mobile - VHF Radios from awarded vendor through our participation/membership with Cooperative Program (H-GAC) Houston Galveston Area Council with the following vendor: MOTOROLA INC. - H-GAC contract #RA01-08-Requisition #128861 in the amount of $6,753.00
H.
IT Department
1.
A. Requesting approval of an "order" granting exemption from competitive bidding requirement under Texas Local Gov't. Code, Chapter 262, Section .024 (a)(7) "an item that can only be obtained from only one source;"
B. Approval of a "Sole Source Declaration" with authority to purchase from Rapid7 LLC a Nexpose Internet Vulnerability Management System in the amount not to exceed $24,500.00 (req. #128498)
B. Approval of a "Sole Source Declaration" with authority to purchase from Rapid7 LLC a Nexpose Internet Vulnerability Management System in the amount not to exceed $24,500.00 (req. #128498)
2.
Presentation for discussion, acceptance and approval of a proposal from Johnson Controls, Inc., through the county's participation/membership with TXMAS 05-03FAC020-HVAC Maintenance & Service for the provision of labor and materials but not limited to any other accessories as may be needed for a turnkey solution for: "HVAC Upgrade to IT Department Computer Rooms & Office areas (i.e. A/C Installation) at Hidalgo County Courthouse" in an amount not to exceed $62,530.24 with authority to issue a PO for same amount for project #2008126.
I.
Health & Human Services Dept.
1.
A. Presentation for discussion, consideration, acceptance and approval of the scoring/evaluation grid for the sole response received from IMS Durable Medical Equipment (for the purpose of CC quaifiying the response so as to proceed with the process) for a turnkey solution for"Computerized Radiology Machine" for Hidalgo County Health Department;
B. Requesting authorization for Purchasing Department to negotiate a contract with IMS Durable Medical Equipment (sole proposer) for Hidalgo County's (Health & Human Services Department) RFP project: "Computerized Radiology Machine".
B. Requesting authorization for Purchasing Department to negotiate a contract with IMS Durable Medical Equipment (sole proposer) for Hidalgo County's (Health & Human Services Department) RFP project: "Computerized Radiology Machine".
J.
Buildings & Grounds
1.
Presentation for discussion, acceptance and approval of a proposal from Simplex Grinnell, through the county's participation/membership with TXMAS-5-84070 for the provision of labor and materials but not limited to any other accessories as may be needed for the uprade and "Removal/Installation and Re-Wiring of (3) Panels to Monitoring Room at the Courthouse" in an amount not to exceed $17,415.50 with authority to issue a PO for same amount for project #2008129.
2.
A. Authorization and approval of new and/or re-in statement of current/active Fleet Fueling System cards through Arguindegui Oil Co. II, Ltd. submitted by the listed departments detailing the "holders and users" under the County's awarded contract for "Gasoline, On & Off Highway Diesel Fuel" and subject to compliance with the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures including, but not limited to, the following;
1) Buildings & Grounds (new fuel cards request)
2) Health Department (Re-instate)
B. Presentation of a request from Mr. Daniel Flores, Director of Hidalgo County Buildings & Grounds to permit the use of fleet fuel card (Arguendigui) currently assigned to the County vehicle used by Mr. Flores to fuel the four (4) new pick-ups received (with extensive documentation) until such time as fleet fuel cards are received pursuant to the request made above (note: Arguendigui Cards will take approximately 4 to 5 days to receive, activate and distribute).
1) Buildings & Grounds (new fuel cards request)
2) Health Department (Re-instate)
B. Presentation of a request from Mr. Daniel Flores, Director of Hidalgo County Buildings & Grounds to permit the use of fleet fuel card (Arguendigui) currently assigned to the County vehicle used by Mr. Flores to fuel the four (4) new pick-ups received (with extensive documentation) until such time as fleet fuel cards are received pursuant to the request made above (note: Arguendigui Cards will take approximately 4 to 5 days to receive, activate and distribute).
3.
A. Presentation for discussion, acceptance and approval of a proposal from Weatherproofing Technologies Inc. (WTI) through the county's participation/membership with TCPN Contract #R4812 for the provision of labor and materials but not limited to any other accessories as may be needed for "Emergency Roof Repairs to Pct. #1 & 2" with authority to issue a PO for same under project #08-130 in an amount not to exceed as follows:
Pct. #1 Administration Office $1,274.88
Pct. #2 CRC Building $ 2,549.76
Total Amount $ 3,824.64
B. Presentaton for discussion, consideration and action in connection with a request by Bldgs. & Grnds. to consider the demolition of a structure, specifically an existing water tower located on the north side of the San Carlos Warehouse property due to concerns of its stability and structural integrity insasmuch as there exists a new street adjacent to structure;
C. Request authority to advertise for the demolition of the Water Tower located at the San Carlos Warehouse property;
Pct. #1 Administration Office $1,274.88
Pct. #2 CRC Building $ 2,549.76
Total Amount $ 3,824.64
B. Presentaton for discussion, consideration and action in connection with a request by Bldgs. & Grnds. to consider the demolition of a structure, specifically an existing water tower located on the north side of the San Carlos Warehouse property due to concerns of its stability and structural integrity insasmuch as there exists a new street adjacent to structure;
C. Request authority to advertise for the demolition of the Water Tower located at the San Carlos Warehouse property;
K.
Colonia Access Program Pct. 3
1.
Requesting authority to advertise for "Road & Drainage Construction of Eldora/FM 1426 Santana Subdivision" a BCAP Project with plans and specificiations drafted through project engineer R. Gutierrez Engineering.
L.
Sheriff's Office
1.
Presentation for discussion, consideration, acceptance and approval to seek proposals from job order contractors and/or construction awarded vendors through the County's membership/participation with state, cooperative purchasing programs or interlocals to include, but not limited to, the provision of labor and materials and any other accessories for the " Construction of Building Structures" with concurrence by Hidalgo County Sheriff's Office.
2.
A. Requesting authority to reject bids received for: Drug Testing Services for the Hidalgo County Juvenile Probation Department inasmuch as the bids received are incomplete responses.
B. Requesting approval to re-advertise and approval of specifications as attached hereto for: Drug Testing Services for the Hidalgo County Juvenile Probation Department inasmuch as the bids received are incomplete responses.
B. Requesting approval to re-advertise and approval of specifications as attached hereto for: Drug Testing Services for the Hidalgo County Juvenile Probation Department inasmuch as the bids received are incomplete responses.
M.
County Clerk
1.
Requesting authority to advertise a Request for Proposals with approval of scope of work, requirements and/or specifications (currently being drafted by both purchasing and county clerk) for: Conversion of birth-death records from paper to digital images. RFP No. 2008-114-00-00-otm
N.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) a Professional Service for the Provision of Legal Services/Representation in connection with Litigation.
C. Requesting approval the engagement with the Firm _________________________ for the Provision of Legal Services/Representation in connection with Litigation .
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) a Professional Service for the Provision of Legal Services/Representation in connection with Litigation.
C. Requesting approval the engagement with the Firm _________________________ for the Provision of Legal Services/Representation in connection with Litigation .
25.
Budget & Management - Valde Guerra:
A.
Employee Benefits Section:
1. Discussion, consideration and approval to transfer $ 68,734.83 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the periods:
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 68,734.83 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the periods:
| March 04, 2008 thru March 10, 2008 | $ 35,877.72 |
| March 11, 2008 thru March 17, 2008 | $ 32,857.11 |
|
Total:
|
$ 68,734.83 |
B.
Requesting approval to accept settlement check of $6,474.00 from State Farm Insurance Company for damages sustained to the County Juvenile Detention Center.
C.
Discussion, consideration and action on the re-scheduling of the following Commissioners' Court Meetings:
April 8th meeting to Monday, April 7, 2008
May 20th meeting to Monday, May 19, 2008
April 8th meeting to Monday, April 7, 2008
May 20th meeting to Monday, May 19, 2008
D.
Elections Department:
1) Discussion, consideration, and acceptance of increase in funds of the following Help America Vote Act (HAVA) grant awards for the period of January 1, 2005 to December 31, 2008 received from the Texas Secretary of State - Elections Division :
a) Polling Place Accessibility increase in the amount of $500.00
b) Opportunity for Access increase in the amount of $150.00
2) Approval of appropriation of funds for the following Help America Vote Act (HAVA) grant awards for the period of January 1, 2005 to December 31, 2008:
a) Polling Place Accessibility in the amount of $500.00
b) Opportunity for Access in the amount of $150.00
1) Discussion, consideration, and acceptance of increase in funds of the following Help America Vote Act (HAVA) grant awards for the period of January 1, 2005 to December 31, 2008 received from the Texas Secretary of State - Elections Division :
a) Polling Place Accessibility increase in the amount of $500.00
b) Opportunity for Access increase in the amount of $150.00
2) Approval of appropriation of funds for the following Help America Vote Act (HAVA) grant awards for the period of January 1, 2005 to December 31, 2008:
a) Polling Place Accessibility in the amount of $500.00
b) Opportunity for Access in the amount of $150.00
E.
District Clerk:
Approval of 2008 appropriation of funds for the District Clerk Records Management & Preservation (fund 1235) in the amount of $160,548.96 to fund records storage & retrieval services.
Approval of 2008 appropriation of funds for the District Clerk Records Management & Preservation (fund 1235) in the amount of $160,548.96 to fund records storage & retrieval services.
F.
County Treasurer - Payroll Division:
1. Approval to pay employment taxes (FICA) to the United States Treasury in the amount of $18,006.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Approval of 2008 interdepartmental transfer from County Wide Admin. - Contingency to County Treasurer to fund employment taxes as stated above.
1. Approval to pay employment taxes (FICA) to the United States Treasury in the amount of $18,006.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
2. Approval of 2008 interdepartmental transfer from County Wide Admin. - Contingency to County Treasurer to fund employment taxes as stated above.
G.
Approval of 2008 interdapartmental transfer from County Wide Administration to WIC Ineligible Costs (1100) in the amount of $2,500.00.
H.
Approval of 2008 interdepartmental transfer from Information Technologies Department to Buildings & Grounds (1100) in the amount of $62,530.24
I.
1. Approval of 2008 interfund transfer from Certificate of Obligation Series 2002 -Information Technologies Dept (1332) to Precinct 4-New Administration Building(1301) in the amount of $43,697.60.
2. Approval of 2008 interfund transfer to deobligate funds from Precinct 4-New Administration Building(1301) and return funds to Certificate of Obligation Series 2006 -Information Technologies Dept (1336) in the amount of $43,697.60.
2. Approval of 2008 interfund transfer to deobligate funds from Precinct 4-New Administration Building(1301) and return funds to Certificate of Obligation Series 2006 -Information Technologies Dept (1336) in the amount of $43,697.60.
J.
Approval of 2008 interdepartmenta transfer from Countywide Administration - Contingency to Insect Eradication - Other R & M Supplies (1100) in the amount of $119.45.
K.
Approval of interdepartmental transfer from C.O., 2002-Precinct #2 - Outer Loop (program 020) to C.O., 2002-Precinct #2 - R&B (program 016) in the amount of $138,561.62.
L.
Approval to pay the Fifth Administrative Region of Texas for the 2008 Assessment for Hidalgo County in the amount of $41,928.00 with authority for County Treasurer to issue check after review, audit, and processing procedurs are completed by the County Auditor.
26.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: CL-06-1128-A; Gallegos Electric, Inc. vs. Limon Masonry, Inc. and
County of Hidalgo, et al
County of Hidalgo, et al
E.
Claim of Jose Rodriguez
F.
Claim of Redlands Insurance Company (Finco)
27.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: CL-06-1128-A; Gallegos Electric, Inc. vs. Limon Masonry, Inc. and
County of Hidalgo, et al
County of Hidalgo, et al
E.
Claim of Jose Rodriguez
F.
Claim of Redlands Insurance Company (Finco)
28.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
29.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
30.
Adjourn