CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 7, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Elections Administration - Teresa Navarro:
A.
Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and the City of Alton for their May 10, 2008 City Council Election.
B.
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Edinburg CISD for their May 10, 2008 Bond Election
C.
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and United Irrigation District for their May 10, 2008 Director Election.
D.
1. Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Mercedes ISD for their May 10, 2008 Bond Election
2. Elections Services Agreement (conduct of election) between the County of Hidalgo and Mercedes ISD for their May 10, 2008 Bond Election
2. Elections Services Agreement (conduct of election) between the County of Hidalgo and Mercedes ISD for their May 10, 2008 Bond Election
E.
1. Elections Services Agreement (conduct of Election) between the County of Hidalgo and City of Edcouch for their May 10, 2008 Municipal Election
2. Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and City of Edcouch for their May 10, 2008 Municipal Election
2. Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and City of Edcouch for their May 10, 2008 Municipal Election
F.
Elections Services Agreement (lease of voting eqiup) between the County of Hidalgo and the City of Progreso for their May 10, 2008 Municipal Election
G.
1. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and Sharyland ISD for their May 10, 2008 Board of Trustee Election.
2. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Sharyland ISD for their May 10, 2008 Board of Trustee Election.
3. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and City of Elsa, Texas for their May 10, 2008 Commissioner Election.
4. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and City of Elsa, Texas for their May 10, 2008 Commissioner Election.
5. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and South Texas College for their May 10, 2008 Board of Trustee Election.
6. Discussion, consideration, and approval of Elections Services Agreement (Addendum- for leasing of equip and liability insurance) between the County of Hidalgo and South Texas College for their May 10, 2008 Board of Trustee Election.
7. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Valley View ISD for their May 10, 2008 Board of Trustee Election.
8. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Progreso ISD for their May 10, 2008 Board of Trustee Election.
9. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and City of Mission, Texas for their May 10, 2008 City Council Election.
10. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Santa Cruz Irrigation District #15 for their May 10, 2008 Board of Directors Election.
2. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Sharyland ISD for their May 10, 2008 Board of Trustee Election.
3. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and City of Elsa, Texas for their May 10, 2008 Commissioner Election.
4. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and City of Elsa, Texas for their May 10, 2008 Commissioner Election.
5. Discussion, consideration, and approval of Elections Services Agreement (conduct of Election) between the County of Hidalgo and South Texas College for their May 10, 2008 Board of Trustee Election.
6. Discussion, consideration, and approval of Elections Services Agreement (Addendum- for leasing of equip and liability insurance) between the County of Hidalgo and South Texas College for their May 10, 2008 Board of Trustee Election.
7. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Valley View ISD for their May 10, 2008 Board of Trustee Election.
8. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Progreso ISD for their May 10, 2008 Board of Trustee Election.
9. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and City of Mission, Texas for their May 10, 2008 City Council Election.
10. Discussion, consideration, and approval of Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Santa Cruz Irrigation District #15 for their May 10, 2008 Board of Directors Election.
H.
Elections Services Agreement (leasing of voting equipment) between the County of Hidalgo and the City of Donna for their May 10, 2008 Municipal Election
7.
Approval of Resolutions/Proclamations:
A.
Approval of proclamation honoring fallen soldier Jose Abraham Rubio.
B.
Approval of proclamation declaring the week of April 6-12, 2008 as National County Government Week in Hidalgo County
8.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Approval to pay invoices submitted by Data Rx in the amount of $70,597.53 for pharmaceutical services provided to the Indigent Health Care Program (March 16 - 31, 2008).
C.
Discussion and possible action to accept funds that are due to Hidalgo County from the Rio Grande Valley Health Services District in the amount of $149,568.72 to be applied to the demonstration grants offered by Hidalgo County Commissioners Court.
9.
Emergency Services Division - Tony Pena:
A.
Emergency Services Division:
Declaration and Order imposing a state of emergency due to potential of wildfires caused by adverse weather conditions which pose an imminent threat to public health & safety & prohibiting the unauthorized burning of natural or man-made materials in Hidalgo County
Declaration and Order imposing a state of emergency due to potential of wildfires caused by adverse weather conditions which pose an imminent threat to public health & safety & prohibiting the unauthorized burning of natural or man-made materials in Hidalgo County
10.
IT Department - Renan Ramirez:
A.
Pursuant to Hidalgo County Cellular Telephony Policy, presentation for consideration, acceptance and approval of Cellular Phone Request Form for the following elected official(s), department head(s), program director(s) and employee(s):
| DA's Office Department |
Employee | Basic Rate Plan | Total Per Month | One Time Equip. Charge |
| Internet service | Greg Phillips | Unlimited | $55.00 | $99.99 |
| Phone service | Greg Phillips | 1,000 mins | $55.00 |
11.
Urban County - Diana Serna:
A.
The Urban County Program is requesting the award of bids and approval of contracts for the demolition and reconstruction of one (1) unit in the Countywide area in the amount of $54,980.00 to R & R General Contractors, demolition and reconstruction of one (1) unit in the Countywide area in the amount of $59,800.00 to Rolando's General Contractors the demolition and reconstruction of one (1) unit in the Countywide area in the amount of $47,000.00 to De Leon Construction, the demolition and reconstruction of one (1) unit in the County wide area in the amount of $46,500.00 to GMH Construction, and one (1) unit in the City of San Juan in the amount of $58,000.00 to Benchmark Construction.
B.
Requesting approval to cancel application for Julia M. Borrego at the request of the HOME Staff.
12.
Office of the County Judge:
A.
Approval of appointment to the Commuter Rail District Board.
B.
1. Discussion, consideration and action on Ethics Policy
2. Discussion, consideration and action on amending Nepotism Policy
2. Discussion, consideration and action on amending Nepotism Policy
13.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
A. Johnson Estates Subdivision Pct. 1 (Glenn Johnson)
B. Hacienda Don Damacio Subdivision Pct. 1 (Joe Martinez)
C. Las Dianas No. 2 Subdivision Pct. 3 (Diana Izaguirre)
D. Bearden Subdivision Pct. 1 (JD Bearden)
E. La Escondida Acres Subdivision Pct. 1 (Kyle Bennett)
2. Final Approval
A. Shilo Subdivision No. 2 Pct. 1 (Norberto Salinas)
B. Rio Bravo Ranch Phase 3 Subdivision Pct. 4 (Butch Schwarz)
3. Final Approval with Financial Guarantee
A. Birch Subdivision Pct. 1 (Oaktree Investments)
B. OakHill Ranch Phase 2 Pct. 1 (Jack McClelland)
A. Johnson Estates Subdivision Pct. 1 (Glenn Johnson)
B. Hacienda Don Damacio Subdivision Pct. 1 (Joe Martinez)
C. Las Dianas No. 2 Subdivision Pct. 3 (Diana Izaguirre)
D. Bearden Subdivision Pct. 1 (JD Bearden)
E. La Escondida Acres Subdivision Pct. 1 (Kyle Bennett)
2. Final Approval
A. Shilo Subdivision No. 2 Pct. 1 (Norberto Salinas)
B. Rio Bravo Ranch Phase 3 Subdivision Pct. 4 (Butch Schwarz)
3. Final Approval with Financial Guarantee
A. Birch Subdivision Pct. 1 (Oaktree Investments)
B. OakHill Ranch Phase 2 Pct. 1 (Jack McClelland)
14.
WIC - Norma Longoria:
A.
Wic Administration
1. Discussion, consideration and approval to delete the following:
2. Approval to create the following permanent full-time positions:
3. Approval of revised salary schedule.
1. Discussion, consideration and approval to delete the following:
|
Slot/ Position No
|
Position Title
|
Budgeted Salary
|
| 350-001-0009 | Lactation Consultant | $47,015.00 |
| 350-001-0052 | WIC Certification Specialist | $35,371.00 |
2. Approval to create the following permanent full-time positions:
|
Slot/ Position No
|
Position Title
|
Budgeted Salary
|
| 350-001-0221 | Nutritionist | $38,000.00 |
| 350-001-0222 | Cleaning Aide | $16,640.00 |
| 350-001-0223 | Clinic Aide | $16,640.00 |
| 350-001-0224 | Clerk | $16,640.00 |
3. Approval of revised salary schedule.
15.
Sheriff's Office - Chief Martinez:
A.
Authorization and Approval to apply for the FY 2008 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance (Office of Justice Programs, U.S. Department of Justice).
16.
Precinct #1 - Comm. Handy:
A.
Presentation for discussion, consideration, acceptance and approval of claim/invoice with authority for Auditor to issue payment to Agustin Gomez, invoice #296782 for $1,150.00 for services rendered for the Delta Lake Waste Water Plant, monitoring and maintenance for the period of 1/1/08 through 2/1/08. This was the result of the extended contract (E-07-155-03-13), which expired on 12/31/07 and the new contract (C-08-030-01-29), which took effect on 1/29/08.
B.
Road & Bridge
1. Discussion, consideration and approval to delete one (1) vacant permanent full-time Assistant Human Resources Coordinator position, slot no.121-005-0017 at $33,159.00 per year.
2. Approval to create one (1) permanent full-time Research and Development Coordinator position, slot no. 121-005-0075 at $42,000.00 per year.
3. Approval of revised salary schedule
1. Discussion, consideration and approval to delete one (1) vacant permanent full-time Assistant Human Resources Coordinator position, slot no.121-005-0017 at $33,159.00 per year.
2. Approval to create one (1) permanent full-time Research and Development Coordinator position, slot no. 121-005-0075 at $42,000.00 per year.
3. Approval of revised salary schedule
17.
Precinct #2 - Comm. Palacios:
A.
Approval of 2008 interdepartmental transfer from Precinct #2 Road & Bridge (program 006) to South McColl (Dicker-Orangewood & .05 S. Military) (program 028) in the amount of $200,000.
18.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
5.
Recommending award of bid and approval of contract for " Striping of County Roads, County-owned Parking Lots and Miscellaneous Sites" to the lowest responsible qualified bidder meeting all specifications and/or requirements.
6.
A. Presentation for discussion, consideration and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with Comdata Corporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:
1. Hidalgo County District Attorney's Office
2. Hidalgo County Constable Pct. 5
3. Hidalgo County Community Supervision and Corrections Department (CSCD)
4. Texas AgriLife Extension
5. Hidalgo County Constable Pct # 2
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
1. Hidalgo County District Attorney's Office
2. Hidalgo County Constable Pct. 5
3. Hidalgo County Community Supervision and Corrections Department (CSCD)
4. Texas AgriLife Extension
5. Hidalgo County Constable Pct # 2
B. Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;
7.
Requesting authority to advertise and approval of specifications including draft contract document as attached hereto for "Hidalgo County-Impoundment & Quarantine of Small Animals within Hidalgo County" (Bid No.: 2008-022)
8.
Requesting approval of Change Order No. 1 (increase) in connection with the unforeseen discovery of three (3) additional fuel tanks during the current/on-going "Demolition and Removal of Underground Petroleum Storage Tank System (located at 201 and 217 North Closner Blvd., Edinburg, Texas) for Hidalgo County in the amount of $10,500.00 from contracted vendor, Rio Tank Service Construction, Inc. and as recommended by project engineer, L & G Engineering, with authority for County Judge to execute document.
9.
A. Presentation by Ruben de los Santos with Reliant Energy (Hidalgo County's current contracted energy provider through the County's participation in the State of Texas General Land Office's Power Program) for discussion, consideration and action (if applicable) of a proposal to enter into a multiple month(s) agreement before the expiration of current contract on 5-31-08;
B. Approval of participation with and through the State of Texas General Land Office's Power Program's awarded vendor (Reliant Energy) for the contracting of an electric energy provider with designation and authorization for County Judge, Commissioner, Executive Officer or Purchasing Agent to approve and accept pricing and a term of up to sixty (60) months if market conditions present an opportunity to do so with the CC setting the parameters against the current County's pricing;
C. Approval of an Elecrtric Sales Agreement (through the State of Texas General Land Office Power Program's awarded vendor Reliant Energy) for a term of _____________ months at a rate of $____________ plus additional charges of $______________________.
B. Approval of participation with and through the State of Texas General Land Office's Power Program's awarded vendor (Reliant Energy) for the contracting of an electric energy provider with designation and authorization for County Judge, Commissioner, Executive Officer or Purchasing Agent to approve and accept pricing and a term of up to sixty (60) months if market conditions present an opportunity to do so with the CC setting the parameters against the current County's pricing;
C. Approval of an Elecrtric Sales Agreement (through the State of Texas General Land Office Power Program's awarded vendor Reliant Energy) for a term of _____________ months at a rate of $____________ plus additional charges of $______________________.
10.
Presentation for discussion, consideration and approval to award proposal (s) received (through Hidalgo County's membership/participation with state, cooperative purchasing programs or interlocal awarded jobs or construction services vendors to Clean Air Solutions for the provision of labor, materials and related accesories, to include but not limited to the following proposed amounts for the various tasks to complete Project #2008-147 and #2008-148.
A. Dry out/water damage $ 89,040.62
B. Asbestos Abatement $ 45,968.91
C. Build Back $ 248,237.86
A. Dry out/water damage $ 89,040.62
B. Asbestos Abatement $ 45,968.91
C. Build Back $ 248,237.86
11.
Presentation, discussion, consideration, and approval to accept proposal/invoice in the amount not to exceed $5,150.00 to provide monitoring and reporting in connection with the abatement of the asbestos containing material found in the 93rd District Court. ( Previous Commissioners Court emergency approval on 03/25/08.)
12.
Presentation to Commissioners Court by Valde Guerra, Executive Officer of directive given to Renan Ramirez, IT Department to cancel the cellular phone service for Walo Bazan, Constable, Pct. #5 effective 4-3-08 and proceed to request surrender of cellular phone equipment with action, if necessary.
B.
Pct. 1
1.
A. Presentation for consideration, discussion acceptance and approval of (AMENDED) Work Authorization No. 4 in the amount of $ 2,000.00 with Leonel Garza Jr. & Associates to provide appraisal services to Hidalgo County Precinct No. 1 in connection with Contract No. C-06-218-09-19 for "Mile 4 Bridge Replacement P Project" (which will consist of approximately two (2) individual parcels).
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322554 in the amount of $ 87,310.00 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-451-12-26 (PO # 596375) for: FM 493.
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322554 in the amount of $ 87,310.00 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-451-12-26 (PO # 596375) for: FM 493.
C.
Pct. 2
1.
Recommending award of bid and approval of contract for " Geo-Grid Reinforcement Material" to sole bidder (Hanes Geo Components) meeting all specifications and/or requirements.
2.
Presentation for discussion, consideration, acceptance, and approval of Requests for Payment:
| Invoice No. | Amount | Description |
| 2454 | $5,280.00 | South I Rd |
| 2455 | $3,159.62 | Nolana to Expressway 281 |
| 2456 | $3,586.00 | N. I Rd Bridge |
| 2469 | $57,499.24 | McColl Rd II-Dicker Rd to Orangewood Rd |
| 2482 | $3,195.22 | McColl Rd II-Dicker Rd to Orangewood Rd |
| 2485 | $11,460.00 | Val-Mex Drive |
from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, "McColl Rd II ;Val-Mex Drive; South I Rd;Nolana Rd; N. I Rd" with authority for Auditor to review and complete processing procedures and County Treasurer to issue check(s).
D.
Pct. 3
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 (with a estimated cost of $3,456.39) for "Paving Improvements of Teresa Street from Los Ebanos Rd" and Work Authorization No. 2 (with a estimated cost of $ 14,838.00) for "Paving Improvement of West Side Street from Trosper Rd" with Javier Hinojosa Engineering, to provide engineer services to Hidalgo County Precinct No. 3.
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Invoice No. 425551/07/XV in the amount of $7,500.00, from Dannenbaum Environmental Corp., contracted engineer for the development of an Hidalgo County Landfill Project.
E.
Pct. 4
1.
A. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 4 in the amount of $ 1,500.00 with QUINTANILLA, HEADLEY & ASSOCIATES. INC. for Paved/Un-Paved Projects" (On an As Needed Basis) -Hidalgo County Precinct No. 4, in connection with Contract No. C-07-131-07-24 - (ROLANDO DRIVE - Villa Del Mundo Subdivision)
B. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 5 in the amount of $ 19,500.00 with QUINTANILLA, HEADLEY & ASSOCIATES. INC. for Paved/Un-Paved Projects" (On an As Needed Basis) -Hidalgo County Precinct No. 4, in connection with Contract No. C-07-131-07-24 - (OWASSA ROAD - West of I Road)
C. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 6 in the amount of $ 15,000.00 with QUINTANILLA, HEADLEY & ASSOCIATES. INC. for Paved/Un-Paved Projects" (On an As Needed Basis) -Hidalgo County Precinct No. 4, in connection with Contract No. C-07-131-07-24 - (MILE 20 - Sunflower to F.M. 493)
D. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 7 in the amount of $ 8,600.00 with QUINTANILLA, HEADLEY & ASSOCIATES. INC. for Paved/Un-Paved Projects" (On an As Needed Basis) -Hidalgo County Precinct No. 4, in connection with Contract No. C-07-131-07-24 - (MILE 20 - Sharp Road to Brushline Road)
B. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 5 in the amount of $ 19,500.00 with QUINTANILLA, HEADLEY & ASSOCIATES. INC. for Paved/Un-Paved Projects" (On an As Needed Basis) -Hidalgo County Precinct No. 4, in connection with Contract No. C-07-131-07-24 - (OWASSA ROAD - West of I Road)
C. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 6 in the amount of $ 15,000.00 with QUINTANILLA, HEADLEY & ASSOCIATES. INC. for Paved/Un-Paved Projects" (On an As Needed Basis) -Hidalgo County Precinct No. 4, in connection with Contract No. C-07-131-07-24 - (MILE 20 - Sunflower to F.M. 493)
D. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 7 in the amount of $ 8,600.00 with QUINTANILLA, HEADLEY & ASSOCIATES. INC. for Paved/Un-Paved Projects" (On an As Needed Basis) -Hidalgo County Precinct No. 4, in connection with Contract No. C-07-131-07-24 - (MILE 20 - Sharp Road to Brushline Road)
F.
IT Department:
1.
Requesting authority to enter into a 12-month software service and support service renewal with Afix Technologies, Inc. requisition #129131 for I. T. / Sheriff's Dept. in the amount of $6,974.00/year.
Effective: 05/05/2008 - 05/04/09
Effective: 05/05/2008 - 05/04/09
2.
Requesting authority to purchase computer software, equipment and/or peripherals through our participation/membership with (DIR) Department of Information Resource with the following awarded vendor "Dell Marketing L. P." DIR-SDD-192 requisition #128672 in the amount of $5,748.38
G.
Health & Human Services Dept.
1.
A. Acceptance and approval of final executed contract(s) with two (2) of the four (4)"Non-Profit Organizations" for "RFP NO: 2007-402-10-31-VYG-Demonstration Program Primary/Specialty Health Care Services And/Or Targeted Case Management Services" Project;
1. C-07-402A-03-25-Community Hope Projects, Inc., d/b/a Hope Family Health Center
2. C-07-402C-03-25-Rio Grande Valley Community Health Management Corporation, Inc., d/b/a El Milagro Clinic
B. Status report discussion, consideration and action (if necessary) on the pending two (2) contract(s) with the"Non-Profit Organizations" for RFP NO: 2007-402-10-31-VYG-Demonstration Program Primary/Specialty Health Care Services And/Or Targeted Case Management Services" Project;
1. C-07-402B-03-25-Nuestra Clinica Del Valle
2. C-07-402-03-25-Physicians Educational Foundation
2. C-07-402C-03-25-Rio Grande Valley Community Health Management Corporation, Inc., d/b/a El Milagro Clinic
B. Status report discussion, consideration and action (if necessary) on the pending two (2) contract(s) with the"Non-Profit Organizations" for RFP NO: 2007-402-10-31-VYG-Demonstration Program Primary/Specialty Health Care Services And/Or Targeted Case Management Services" Project;
1. C-07-402B-03-25-Nuestra Clinica Del Valle
2. C-07-402-03-25-Physicians Educational Foundation
H.
Buildings & Grounds
1.
Authorization and approval of new and/or re-instatement of current/active Fleet Fueling System cards through Arguindegui Oil Co. II, Ltd. submitted by the listed departments detailing the "holders and users" under the County's awarded contract for "Gasoline and Diesel Fue (all grades)l" and subject to compliance with the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures including, but not limited to, the following;
1) Buildings & Grounds (two (2) additional new vehicles received in addition to four (4) new approved on 4-1-08)
1) Buildings & Grounds (two (2) additional new vehicles received in addition to four (4) new approved on 4-1-08)
I.
Colonia Access Program Pct. 1
1.
Presentation for discussion, consideration, acceptance and approval of
a. Application of payment No 2 (Release of Retainage) in the amount of $2,216.85 in connection with C-CAP-07-027-09-25 RC BABB #1
b. application of payment No 2 (Release of Retainage) in the amount of $4,285.21 in connection with C-CAP-07-028-09-25 RC BABB #2
c. application of payment No 2 (Release of Retainage) in the amount of $4,117.25 in connection with C-CAP-07-029-09-25 RC BABB #3
(through project engineer TEDSI Infrastructure Group) submitted by IOC company, LLC.
a. Application of payment No 2 (Release of Retainage) in the amount of $2,216.85 in connection with C-CAP-07-027-09-25 RC BABB #1
b. application of payment No 2 (Release of Retainage) in the amount of $4,285.21 in connection with C-CAP-07-028-09-25 RC BABB #2
c. application of payment No 2 (Release of Retainage) in the amount of $4,117.25 in connection with C-CAP-07-029-09-25 RC BABB #3
(through project engineer TEDSI Infrastructure Group) submitted by IOC company, LLC.
J.
Colonia Access Program Pct. 2
1.
Presentation for consideration, discussion acceptance and approval of Change Order No 1 with awarded contractor, Closner Construction in connection with material and work adjustments for North Alamo Village Subdivision C-CAP-07-031-11-28 a BCAP project in the amount of $780.00 as recommended and presented through project engineers R. Gutierrez Engineering Corporation.
K.
Colonia Access Program Pct. 3
1.
A. Presentation for consideration, discussion acceptance and approval of Work Authorization #3 (with a proposed fee of $3,433.02) with L & G Engineering Laboratory, LLC to provide engineer services to Hidalgo County Precinct No. 3 for Construction Materials Testing Services for Hilda Subdivision project in Hidalgo County Precinct No 3;
B. Presentation for consideration, discussion acceptance and approval of Work Authorization #4 (with a proposed fee of $3,328.32) with L & G Engineering Laboratory, LLC to provide engineer services to Hidalgo County Precinct No. 3 for Construction Materials Testing Services for La Palma Subdivision project in Hidalgo County Precinct No 3.
B. Presentation for consideration, discussion acceptance and approval of Work Authorization #4 (with a proposed fee of $3,328.32) with L & G Engineering Laboratory, LLC to provide engineer services to Hidalgo County Precinct No. 3 for Construction Materials Testing Services for La Palma Subdivision project in Hidalgo County Precinct No 3.
L.
Sheriff's Office
1.
Requesting authority to purchase computer software, equipment and/or peripherals through our participation/membership with (DIR) Department of Information Resource with the following awarded vendor "SHI Government Solutions, Inc." DIR-SDD-223 requisition #129406 in the amount of $7,760.00
2.
Recommending award of bid and approval of contract for to "Service and Maintenance to the Adult Detention Electronics System" sole bidder (Secure Control Systems, LLC) meeting all specifications and/or requirements. (RFB 08-092)
3.
Presentation of the approved "pool" of engineers for the purpose of nominating at least three (3) firms and proceed to complete the County's protocol and process (to score, grade, evaluate, rank, negotiate and engage) in connection with necessity for provision of Civil Engineering Services for "Hidalgo County Sheriff's Office Sub-Station in the Precinct No. 1 Area."
M.
Juvenile Probation
1.
Requesting approval of draft scope of services, credential/qualifications, requirements and/or specifications (as developed by the Purchasing Dept. and approved through Mr. Buddy Silva, Director of Juvenile Probation Dept.) with authority to publish and advertise a Request for Proposals for the establishment of a "Pool of Licensed Professional Counselor(s) on an "as needed basis" for Hidalgo County's Judge Mario E. Ramirez, Jr. Juvenile Justice Center.
N.
Right of Way
1.
A. Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Berta G. Acosta for the storage of road construction material and spoils.
B. Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Irma Martinez for the storage of road construction material and spoils.
C. Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Arturo H. Garza for the storage of road construction material and spoils.
D. Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Berta G. Acosta for the storage of road construction material and spoils.
E. Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Monica Garza for the storage of road construction material and spoils.
B. Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Irma Martinez for the storage of road construction material and spoils.
C. Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Arturo H. Garza for the storage of road construction material and spoils.
D. Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Berta G. Acosta for the storage of road construction material and spoils.
E. Authorization for discussion, consideration and/or approval to enter in a License Agreement between the County of Hidalgo and Monica Garza for the storage of road construction material and spoils.
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Appraisal Services in connection with Miscellaneous Right of Way Acquisition Projects;
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraisals in connection with professional Appraisal Services required for Miscellaneous Right of Way Acquisition Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No.1 ranked firm of ____________________________ for the provision of Appraisal Services for Miscellaneous Right of Way Acquisition Projects;
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Surveyors Services in connection with Miscellaneous Right of Way Acquisition Projects;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Surveyors in connection with professional Surveyors Services required for Miscellaneous Right of Way Acquisition Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
F. Authority for the Purchasing Department to negotiate a professional Surveyors Services Contract with the No.1 ranked firm of ____________________________ for the provision of Surveyors Services for Miscellaneous Right of Way Acquisition Projects.
B. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Appraisals in connection with professional Appraisal Services required for Miscellaneous Right of Way Acquisition Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
C. Authority for the Purchasing Department to negotiate a professional Appraisal Services Contract with the No.1 ranked firm of ____________________________ for the provision of Appraisal Services for Miscellaneous Right of Way Acquisition Projects;
D. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) a professional service for Surveyors Services in connection with Miscellaneous Right of Way Acquisition Projects;
E. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded & evaluated through the County's approved "pool" of Surveyors in connection with professional Surveyors Services required for Miscellaneous Right of Way Acquisition Projects;
1st._____________________; 2nd._______________________; 3rd.________________________;
F. Authority for the Purchasing Department to negotiate a professional Surveyors Services Contract with the No.1 ranked firm of ____________________________ for the provision of Surveyors Services for Miscellaneous Right of Way Acquisition Projects.
O.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) a Professional Service for the Provision of Legal Services/Representation in connection with Litigation.
C. Requesting approval the engagement with the Firm _________________________ for the Provision of Legal Services/Representation in connection with Litigation.
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) a Professional Service for the Provision of Legal Services/Representation in connection with Litigation.
C. Requesting approval the engagement with the Firm _________________________ for the Provision of Legal Services/Representation in connection with Litigation.
P.
County Judge's Office:
1.
Requesting authority to advertise and approval of specifications/required services (as provided to Purchasing Department by Mario Betancourt, Office of Emergency Services) as attached hereto for: "Wireless Emergency Notification System for Hidalgo County".
19.
Budget & Management - Valde Guerra:
A.
1. Public Hearing on the Edward Byrne Justice Assistance Grant Program Strategies/Narrative.
2. Discussion, consideration, review, and approval of the program strategies/narrative of the Edward Byrne Justice Assistance Grant.
2. Discussion, consideration, review, and approval of the program strategies/narrative of the Edward Byrne Justice Assistance Grant.
B.
Discussion, consideration and action on approval authorizing TCDRS to perform an Hidalgo County "Buy Back Study"
C.
1. Approval for Hidalgo County to enter into a Contract for donation of funds with the Hidalgo County Crime Stoppers, Inc. in order to administer a crime prevention program as provided under the provisions of Texas Local Government Code Chapter 351 Section 351.901 "Donation to Certain Crime Stoppers and Crime Prevention Organizations".
2. Approval to pay donation of funds (invoice #2) to the Hidalgo County Crime Stoppers, Inc. in the amount of $25,000.00 to administer a crime prevention program with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
3. Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Sheriff (1100) in the amount of $25,000.00 to fund the payment to the Hidalgo County Crime Stoppers, Inc.
2. Approval to pay donation of funds (invoice #2) to the Hidalgo County Crime Stoppers, Inc. in the amount of $25,000.00 to administer a crime prevention program with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
3. Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Sheriff (1100) in the amount of $25,000.00 to fund the payment to the Hidalgo County Crime Stoppers, Inc.
D.
Discussion, consideration, and approval of an Interlocal Agreement between the City of McAllen, Texas and the County of Hidalgo, Texas for the Charles E. Curtis Park improvements.
E.
Fund 2202 - Workers' Compensation Self-Insured:
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 46,162.06 for the period of 3/01-15/2008 and requesting approval of wire transfer.
Requesting approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 46,162.06 for the period of 3/01-15/2008 and requesting approval of wire transfer.
F.
Approval of 2008 appropriation of funds for the Certificate of Obligations Series 2001 - Precinct 2 (1331) in the amount of $19,811.97.
G.
Approval of 2008 appropriation of funds for the Self-Funded Health Insurance Fund (2201) in the amount of $3,000.00.
H.
1. Approval of appropriation of funds (1334) for Certificates of Obligation, Series 2004 - Buildings and Grounds - Courthouse in the amount of $329,607.16.
2. Approval of intradepartmental transfer (1334) for Certificates of Obligation, Series 2004 - Buildings and Grounds - Courthouse
3. Approval of interdepartmental transfer (1334) from Certificates of Obligation, Series 2004 -Elections Department to Buildings and Grounds - Courthouse in the amount of $1,019.20.
4. Approval of interdepartmental transfer (1334) from Certificates of Obligation, Series 2004 - Information Technology Department to Buildings and Grounds - Courthouse in the amount of $53,782.94.
2. Approval of intradepartmental transfer (1334) for Certificates of Obligation, Series 2004 - Buildings and Grounds - Courthouse
3. Approval of interdepartmental transfer (1334) from Certificates of Obligation, Series 2004 -Elections Department to Buildings and Grounds - Courthouse in the amount of $1,019.20.
4. Approval of interdepartmental transfer (1334) from Certificates of Obligation, Series 2004 - Information Technology Department to Buildings and Grounds - Courthouse in the amount of $53,782.94.
I.
Approval of 2008 interdepartmental transfer within the Indingent Health Care Program (1249) from program 004 to program 003 in the amount of $70,597.53.
J.
1. Discussion and action to Direct County Treasurer to cease all payroll checks to Constable Pct. 5 pursuant to Texas Supreme Court Opinion effective immediately
2. Consideration and possible action requesting other law enforcement department/official to assign law enforcement officer to Constable Pct. 5 Office
2. Consideration and possible action requesting other law enforcement department/official to assign law enforcement officer to Constable Pct. 5 Office
K.
Employee Benefits Section:
1. Discussion, consideration and approval to transfer $ 91,111.13 to Hidalgo County Health Insurnce claims bank account for (Mutual of Omaha Run-Off) Health Insurance Claims for the periods:
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 91,111.13 to Hidalgo County Health Insurnce claims bank account for (Mutual of Omaha Run-Off) Health Insurance Claims for the periods:
| March 18, 2008 thru March 24, 2008 |
$ 36, 609.87
|
| March 25, 2008 thru March 31, 2008 |
$ 54, 501.26
|
|
Total:
|
$ 91,111.13
|
2. Approval of wire transfer to cover the claims paid.
L.
Employee Benefits Section:
1. Discussion, consideration and approval to transfer $ 320,771.16 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the periods:
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 320,771.16 to Hidalgo County Health Insurance claims bank account for Health Insurance claims for the periods:
| March 08, 2008 through March 14, 2008 |
$ 154,720.28
|
| March 15, 2008 through March 21, 2008 |
$ 166,050.88
|
|
Total:
|
$ 320,771.16
|
2. Approval of wire transfer to cover the claims paid.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: C-1716-07-E; Texas Association of Counties County Government Risk Management Pool vs. Hidalgo County and Enrique Escalon
21.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Cause No.: C-1716-07-E; Texas Association of Counties County Government Risk Management Pool vs. Hidalgo County and Enrique Escalon
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn