CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 14, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
449th District Court - Judge Rios:
A.
1. Discussion, consideration and approval to adjust the budgeted salary for the following positions, effective next full pay period (04/28/2008):
2. Approval of revised salary schedule.
|
Slot No.
|
Position Title
|
Budgeted Salary Increase
|
|
011-001-0003
|
Court Coordinator
|
$17,156.00
|
|
011-001-0005
|
Asst Court Coordinator
|
$5,716.00
|
2. Approval of revised salary schedule.
7.
Health & Human Services Department - Eddie Olivarez:
A.
Approval of a proclamation recognizing April 19 & 20, 2008, as Healthy Baby & Child Expo Days. This event will help our communities recognize the importance of promoting health awareness in Hidalgo County.
B.
Presentation of "Recognition Award" to Commissioners Court members in Appreciation of Your Commitment for the treatment and prevention of Tuberculosis in celebration of TB World Day.
C.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
8.
Urban County - Diana Serna:
A.
Requesting approval of a Performance Statement Modification to the Office of Rural Community Affairs (ORCA) for the 2006 Colonia EDAP Contract Grant #727005 for the Sewer Improvements Project for the 14 colonias in the City of Mission's ETJ area in Pct.#3.
B.
Requesting approval to cancel application for Maria C. Salinas, at the request of homeowner.
C.
The Urban County Program for City of La Joya is requesting authority for consideration, discussion, and action for award of bid and approval of construction contract with Valley Paving, Inc. (lowest bidder meeting all specifications and/or requirements) for the Construction of Alex Street to include curb and gutter (RFB: 5006-40-0311-3000-4000-KS) located in the City of La Joya area in the amount of $61,473.40 utilizing City of La Joya Street Improvements UCP Year 18 (2005), and Year 20 (2007) Street Improvement funds.
9.
Emergency Services Division:
A.
Fire Marshal's Office
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Services Contract.
1.) City of McAllen
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Services Contract.
1.) City of McAllen
10.
Constable Pct. #3 - Larry Gallardo:
A.
Constable Precinct No. 3:
1. Approval of 2008 appropriation of funds for the Constable Precinct 3 LEOSE Funds (1220) in the amount of $1,679.83 received from the Texas Comptroller of Public accounts.
2. Approval to appropriate the 2007 LEOSE interest earned (1220) in the amount of $28.52.
3. Approval to appropriate the Unreserved 2007 Fund Balance Rollover for the Constable Pct. 3 LEOSE funds (1220) in the amount of $362.92 (Note: Available 2007 F/B appropriation is only the Constable Pct. 3 portion; Total appropriation is $2,071.27).
1. Approval of 2008 appropriation of funds for the Constable Precinct 3 LEOSE Funds (1220) in the amount of $1,679.83 received from the Texas Comptroller of Public accounts.
2. Approval to appropriate the 2007 LEOSE interest earned (1220) in the amount of $28.52.
3. Approval to appropriate the Unreserved 2007 Fund Balance Rollover for the Constable Pct. 3 LEOSE funds (1220) in the amount of $362.92 (Note: Available 2007 F/B appropriation is only the Constable Pct. 3 portion; Total appropriation is $2,071.27).
11.
Elections Administration - Teresa Navarro:
A.
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Weslaco ISD for their May 10, 2008 Bond Election
B.
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Monte Alto ISD for their May 10, 2008 Bond Election
C.
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and PSJA ISD for their May 10, 2008 Bond Election
D.
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Hidalgo ISD for their May 10, 2008 Bond Election
12.
Sheriff's Office - Chief Martinez:
A.
Requesting approval to renew 2008 membership and payment for the membership dues for Sheriff Guadalupe "Lupe" Trevino to the Southwest Border Sheriff's Coalition in the amount of $200.00 (P.O. # 596689).
B.
Authorization and approval to apply for the amount of $249,100 out of a $4.9 million federal grant earmarked for the Texas Border Sheriff's Coalition.
13.
Right of Way - Joe Pena:
A.
Requesting approval of a new 2008 membership for the International Right of Way Association in the amount of $205.00
14.
Precinct #3 - Comm. Flores:
A.
Discussion, consideration and action on Amendment and Joiner Agreement to the Interlocal Cooperation Agreement between Hidalgo County, Hidalgo County Drainage District No. 1, The City of Palmhurst Texas, The City of Mission, Texas and Mission Consolidated Independent School District.
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
5.
Presentation for consideration, discussion acceptance and approval an amendment to the professional services agreement with Quintanilla, Headley & Associates, Inc. increasing the contract by $2,400.00 bringing the new contract total to $ 5,900.00 for additional services in connection with the requirements detailed by Mr. Paul Medrano with the State of Texas Facilities Commission for the need to conduct and provide the preparation of survey plat and a metes and bounds description for the access tract of land that connects the property to Schunior through Contract No. C-07-414-10-23 for "Design & Construction of A Primary Care and Substance Abuse Facility".
6.
A. Pursuant to a directive by CC on Monday, April 7, 2008, requesting approval to submit a Letter of Authorization with authority for County Judge, Commissioner or Designee to execute and forward to Public Power Pool (P3) aggregation pool and Reliant Energy under Conference of Urban Counties to develop and quote an indicative pricing and savings analysis for Hidalgo County;
B. Notification to Commissioners' Court of presentations scheduled for Tuesday, April 22, 2008 by the County's current energy provider Reliant Energy (awarded vendor through the State of Texas General Land Office Power Program) and Public Power Pool (P3) aggregation pool under the Conference of Urban Counties.
B. Notification to Commissioners' Court of presentations scheduled for Tuesday, April 22, 2008 by the County's current energy provider Reliant Energy (awarded vendor through the State of Texas General Land Office Power Program) and Public Power Pool (P3) aggregation pool under the Conference of Urban Counties.
7.
Presentation for discussion, consideration and action in connection with security services contract including, but not limited to the following:
A. Exercise the option to renew for an additional one(1) year term (as provided in current contract) with Valley Metro Security; or,
B. Authorize the publication of advertisement and exercise the sixty (60) day grace period extension so as not to have a lapse in services while the procurement process in completed; or,
C. Opt not to renew and extend nor exercise the sixty (60) day grace period extension
A. Exercise the option to renew for an additional one(1) year term (as provided in current contract) with Valley Metro Security; or,
B. Authorize the publication of advertisement and exercise the sixty (60) day grace period extension so as not to have a lapse in services while the procurement process in completed; or,
C. Opt not to renew and extend nor exercise the sixty (60) day grace period extension
8.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 017450 in the amount of $2,450.00 from Raba-Kistner Consultant, Inc., contracted engineer for Hidalgo County New Government Facily, with authority for Auditor to review and complete processing procedures and County Treasurer to issue payment/check.
9.
Pursuant to Tx. Gov't. Code 263.151 (1) requesting approval to declare as "salvage"the assets (listed herein) for the purposes of disposition through sale as scrap metal through County's contracted vendor:
1) Asset Tag 22012 --- 1990 GMC ½ ton truck
2) Asset Tag 22396 --- 1990 GMC ½ ton truck
3) Asset Tag 21079 --- 1989 CHEV. S-10 truck
1) Asset Tag 22012 --- 1990 GMC ½ ton truck
2) Asset Tag 22396 --- 1990 GMC ½ ton truck
3) Asset Tag 21079 --- 1989 CHEV. S-10 truck
10.
449th District Court
Requesting authority to purchase computer software, equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor.
Dell Marketing L. P. DIR-SDD-192 through requisition #130026 for the total amount of $5,627.10
Requesting authority to purchase computer software, equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor.
Dell Marketing L. P. DIR-SDD-192 through requisition #130026 for the total amount of $5,627.10
11.
Pursuant to the newly adopted "Fuel Credit Card Use Policy", discussion,consideration and action on a request from
Israel "Buddy" Silva, Hidalgo County Juvenile Probation Executive Director for:
A. Bootcamp Facility from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $1,500.00/month/card; and,
B. Mario E. Ramirez, Jr., Juvenile Detention Center from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $1,000.00/month/card.
Israel "Buddy" Silva, Hidalgo County Juvenile Probation Executive Director for:
A. Bootcamp Facility from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $1,500.00/month/card; and,
B. Mario E. Ramirez, Jr., Juvenile Detention Center from 2 fill-ups/day to 4 fill-ups/day and monthly amount limit from $500.00 to $1,000.00/month/card.
B.
Pct. 1
1.
Requesting approval of a professional engineering services contract with Dos Logistics, Inc. for the "Environmental Assessment for Parks Indoor/Outdoor Grant Projects (Sunrise/Sunset Park Located At Mile 11 North and Mile I West, Weslaco, Texas) for Hidalgo County Precinct No. 1 (as selected after evaluation of S.O.Q.'s from the Pool of Engineers and previously approved by C.C. on September 4, 2007 for negotiation of the contract with Dos Logistics, Inc.. and approved by Legal Counsel to proceed with final execution of contract).
2.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322562 in the amount of $ 171.00 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-06-145-03-06 (PO # 569911) for: FM 88 ROW Mile 12 Road North to FM 1925
C.
Pct. 2
1.
Approval of Request for Application No. 6 in the amount of $242,903.75 from Rio Valley Construction, Inc. awarded contractor for the, "Construction of Precinct No. 2 Multi-Purpose Facility in South Tower Road Park," and as certified for payment by project architect, VA Architecture; C-07-042A-09-25.
2.
Presentation for discussion, consideration, acceptance &approval of a Request for Payment No 2 (Final Payment) in the amount of $56,620.57 and Request for Retainage Release in the amount of $34,557.85 from Mission Paving Company (contracted vendor) for "Construction of Lime Treated Flexible Base, Hot-Mix Asphaltic Concrete Pavement, Concrete Curb & Gutter, Pavement Markings, Signing and Miscellaneous Items for McColl Road" and certified for payment by project engineer, R. Gutierrez Engineering Corp., with authority for auditor to issue payment after review, audit and processing procedures completed. C-06-207-06-20
D.
Pct. 3
1.
Requesting approval of a "Supplemental Agreement #3 to Work Authorization No. 1" with Dannenbaum Environmental Corporation to reflect the increased cost by $10,000.00 for a revised total of $74,884.96 in connection with services related to the on-going efforts to acquire land for the possible establishment of a County-wide landfill in Precinct 3.
2.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 11322574 in the amount of $77,150.00 (La Homa Rd) from L & G Consulting Engineers, Inc., contracted engineer for Precinct No. 3, with authority for Auditor to review and complete processing procedures and County Treasurer to issue payment/check.
E.
Pct. 4
1.
A. Approval of Request for Payment No. 10 in the amount of $1,275.86, from V-A Architecture, contracted architect for "New Offices for Hidalgo County Pct. 4." C-07-033-04;
B. Approval of Request for Application No. 2 in the amount of $152,475.00, from CRC Design Consultant, awarded contractor for the, "Construction of New Office for Precinct No. 4," and as certified for payment by project architect, VA Architecture; C-07-033C-07-24
F.
Health & Human Services Dept.
1.
Presentation for discussion, consideration, and authority to advertise sealed bids and/or request for proposals with approval of laboratory services requirements and/or specifications (as drafted and provided by Mr. Eddie Olivarez, CAO) for: "Laboratory Services for CHIP Perinatal Eligible Patients" RFP #2008-116-00-00-YSI/OMT.
2.
Recommending award of bid and approval of contract to sole bidder meeting all specifications and/or requirements as attached hereto for "Hidalgo County Health and Human Services-Testing and Related Supplies" (RFB No. 2008-007)
G.
WIC
1.
Requesting approval to exercise the sixty (60) day extension (as provided in current contract under the same rates, terms and conditions) with Miguel L. Barboza, Jr. so as not to have a lapse in rental agreement while the procurement process is completed.
H.
Colonia Access Program Pct. 1
1.
Requesting approval of "Certificate of Construction Completion" submitted through project engineer TEDSI Infrastructure Engineering reflecting the completion date of March 5, 2008 for
1. RC Babb #1 - C-CAP-07-027-08-29
2. RC Babb #2 - C-CAP-07-028-08-29
3. RC Babb #3 - C-CAP-07-029-08-29
through awarded contractor IOC Company LLC.
1. RC Babb #1 - C-CAP-07-027-08-29
2. RC Babb #2 - C-CAP-07-028-08-29
3. RC Babb #3 - C-CAP-07-029-08-29
through awarded contractor IOC Company LLC.
I.
County Clerk
1.
Requesting approval of specifications (drafted by both County Clerk and Purchasing Dept) with approval to proceed with advertisement (authority to advertise approved by CC on 04/01/08) for: Conversion of Vital Records from Paper to Digital Images-RFP No. 2008-114-05-14
J.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS/CONVEYANCES-
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
C. Requesting approval the engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
C. Requesting approval the engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2.
Presentation for consideration , discussion, and action to award selected items (as attached hereto) on bids received meeting specifications and requirements for: "Purchase of Uniforms and/or Accessories" RFB #2008-044-02-27-YSI
16.
Commissioners' Court Executive Officer - Valde Guerra:
A.
Discussion and action to Direct County Treasurer to cease all payroll checks to Constable Pct. 5 pursuant to Texas Supreme Court Opinion effective immediately
17.
Budget & Management - Valde Guerra:
A.
Safety Division:
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for a claim paid by Tristar Risk Management in the amount of $141.00 for the month of July 2007 that was not included in the Register previously submitted.
2. Approval of wire transfer to cover the claim paid.
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for a claim paid by Tristar Risk Management in the amount of $141.00 for the month of July 2007 that was not included in the Register previously submitted.
2. Approval of wire transfer to cover the claim paid.
B.
Safety Division:
Requesting approval to accept Money Order of $249.00 for settlement of property damages, Case #: 08-03-19-1020.
Requesting approval to accept Money Order of $249.00 for settlement of property damages, Case #: 08-03-19-1020.
C.
Self-Funded Workers' Compensation:
Approval of 2008 appropriation of funds for the Self-Funded Workers' Compensation fund (2202) in the total amount of $434,000.00.
Approval of 2008 appropriation of funds for the Self-Funded Workers' Compensation fund (2202) in the total amount of $434,000.00.
D.
Approval of 2008 appropriation of funds for the Bail Bond Board (1100) in the amount of $24,763.13 (Note: Funds will be unreserved from account no. 8-1100-250-10-000-008-0-000 "Reserved F/B-Bail Bond Board").
E.
Approval of 2008 appropriation of funds for the Precinct No. 1 Road & Bridge-Paved/Unpaved Rd. Department (1201, program no. 005) in the amount of $192,853.41.
F.
1. Approval of 2008 membership dues to the Lower Rio Grande Valley Development Council - & 38,642.00
2. Approval of 2008 interdepartmental transfer from County Wide Administration to the Lower Rio Grande Valley Development Council (LRGVDC) (1100) in the amount of $3,081.00.
2. Approval of 2008 interdepartmental transfer from County Wide Administration to the Lower Rio Grande Valley Development Council (LRGVDC) (1100) in the amount of $3,081.00.
G.
Approval of 2008 membership dues for the County Judges & Commissioners Association - $ 2100.00
H.
Approval of 2008 interdepartmental transfer from County Wide Administration to Elections Department (1100) in the amount of $56,848.57.
I.
Health Insurance Department:
Approval of 2008 interdepartmental transfer within Health Benefits (2201), from program 003 to program 007, in the amount of $158.75.
Approval of 2008 interdepartmental transfer within Health Benefits (2201), from program 003 to program 007, in the amount of $158.75.
J.
Approval of 2008 interdepartmental transfer from County Wide Administration Contingency to 430th District Court (1100) in the amount of $10,080.00.
K.
Precinct No. 1 - Parks:
Approval of 2008 interfund transfer from Parks Co. Wide (1210) to Parks Pct. 1 (1211) in the amount of $30,000.00 to fund the environmental assessment services for the Indoor/Outdoor (Sunrise/Sunset) park project.
Approval of 2008 interfund transfer from Parks Co. Wide (1210) to Parks Pct. 1 (1211) in the amount of $30,000.00 to fund the environmental assessment services for the Indoor/Outdoor (Sunrise/Sunset) park project.
18.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.087 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Candelario Garza
E.
Claim of Verizon
F.
Claim of Melissa Barbosa
G.
Cause No.: CL-3028-B; Martha Patricia Garza, As Next Friend of Carlos Daniel Garza, et al vs. County of Hidalgo
H.
Suit No.: T-1032-07-C; Edcouch-Elsa Independent School District, City of Elsa and South Texas College, et al vs. Rafael Javier Rodriguez a/k/a Rafael J. Rodriguez a/k/a Rafael Rodriguez, et al.
19.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Candelario Garza
E.
Claim of Verizon
F.
Claim of Melissa Barbosa
G.
Cause No.: CL-3028-B; Martha Patricia Garza, As Next Friend of Carlos Daniel Garza, et al vs. County of Hidalgo
H.
Suit No.: T-1032-07-C; Edcouch-Elsa Independent School District, City of Elsa and South Texas College, et al vs. Rafael Javier Rodriguez a/k/a Rafael J. Rodriguez a/k/a Rafael Rodriguez, et al
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn