CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
April 22, 2008
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Indigent Health Care Program:
1. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $8,838.42.
2. Approval to pay invoices submitted by UTMB Facult Group Practice for health care services provided to the Indigent Health Care Program in the amount of $991.93.
3. Approval to pay invoices submitted by US Script Inc for pharmaceutical services provided to the Indigent Health Care Program in the amount of $649.39 .
4. Approval of 2008 interdepartmental transfer within the Indigent Health care Program (1249) from program no. 004 to program no. 003 in the amount of $10,479.74
1. Approval to pay invoices submitted by UTMB at Galveston for health care services provided to the Indigent Health Care Program in the amount of $8,838.42.
2. Approval to pay invoices submitted by UTMB Facult Group Practice for health care services provided to the Indigent Health Care Program in the amount of $991.93.
3. Approval to pay invoices submitted by US Script Inc for pharmaceutical services provided to the Indigent Health Care Program in the amount of $649.39 .
4. Approval of 2008 interdepartmental transfer within the Indigent Health care Program (1249) from program no. 004 to program no. 003 in the amount of $10,479.74
7.
Emergency Services Division - Tony Pena:
A.
Fire Marshal's Office:
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Services Contract:
1.) City of Donna
Discussion, consideration, and approval of the following Year 2008 Rural Emergency Services Contract:
1.) City of Donna
8.
Buildings & Grounds - Daniel Flores:
A.
Requesting approval to pay pending invoice, TAS 2006 I-0051, from Texas Accessibility Specialists (Vendor # 351423) as a claim, in the amount of $44.35. Expense incurred due to required inspection of the new Administration Building.
9.
Master Court II - Judge Socorro Leos:
A.
Presentation for discussion, consideration and approval of claim from Sign Language Interpreters, LLC dba A-Sign Language Company in the amount of $220.00 (invoice #12888) for services rendered on 8/16/07 to Master Court #2 with authority for County Auditor to issue payment after processing procedures are completed
10.
IT Department - Renan Ramirez:
A.
Pursuant to Hidalgo County Cellular Telephone Policy, presentation for consideration, acceptance and approval of Cellular Phone Request Form for the following elected official(s), department head(s), program director(s) and employee(s):
| Department Name: | Name of Employee: | Basic Rate Plan: | Total Per Month: |
| Right-of-Way | Ricardo Deanda | BE 1000 | $55.00 |
| Right-of-Way | Roberto Villarreal | BE 1000 | $55.00 |
11.
Urban County - Diana Serna:
A.
1. Hold Public Hearing to consider public comments on a proposed budget and program amendment for Pct. #4 utilizing Urban County funds from Program Year 19 (2006). The amendment will decrease the Street Improvements line item and increase the Water/Sewer Improvements line item.
2. Consideration and Approval of an amendment to the Urban County Pct. #4 Year 19 (2006) CDBG workplan to decrease the Street Improvements line item and increase the Water/Sewer Improvements line item to include additional funds for a new project.
2. Consideration and Approval of an amendment to the Urban County Pct. #4 Year 19 (2006) CDBG workplan to decrease the Street Improvements line item and increase the Water/Sewer Improvements line item to include additional funds for a new project.
B.
The Urban County Program for Hidalgo County Precinct 2 is requesting approval to amend the United Contracting, Inc. construction contract as approved on April 01, 2008 by Hidalgo County Commissioners' Court. The amendment will reflect Sanchez United Contracting, Inc. as recommended by legal counsel and as registered by the State Comptroller. (Project RFB #5007-92-0306-5000-9200-ML located in Pct. #2)
12.
Office of the County Judge:
A.
Adoption of an order with respect to Allied Waste North America, Inc. and its subsidiaries or affiliates project approving the issuance of revenue bonds by the Mission Economic Development Authority and approving a joint public hearing.
B.
Presentation (through the Fixed Asset Division of the Purchasing Department) for discussion, consideration and action in connection with vacant and/or partially occupied County-owned buildings.
13.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
-North San Carlos Phase 2 Subdivision Pct. 4 (Juan Molina)
-Rivera Estates Subdivision Pct. 3 (Ruben Rivera)
2. Final Approval
-Jordan Gardens Subdivision Pct. 3 (Robert W. Smith)
3. Final Approval with Financial Guarantee
-Adile Subdivision Pct. 4 (Roy & Elida Luna)
-Los Naranjos Phase 2 Subdivision Pct. 3 (Joseph Fletcher)
-Birch Subdivision Phase I Pct. 1 (Oaktree Investments)
-North San Carlos Phase 2 Subdivision Pct. 4 (Juan Molina)
-Rivera Estates Subdivision Pct. 3 (Ruben Rivera)
2. Final Approval
-Jordan Gardens Subdivision Pct. 3 (Robert W. Smith)
3. Final Approval with Financial Guarantee
-Adile Subdivision Pct. 4 (Roy & Elida Luna)
-Los Naranjos Phase 2 Subdivision Pct. 3 (Joseph Fletcher)
-Birch Subdivision Phase I Pct. 1 (Oaktree Investments)
14.
Elections Administration - Teresa Navarro:
A.
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Mission ISD for their May 10, 2008 Board of Trustee Election
B.
Elections Service Agreement (leasing of voting equip) between the County of Hidalgo and the City of San Juan, Texas for their May 10, 2008 Municipal Election
C.
Elections Services Agreement (leasing of voting equip)between the County of Hidalgo and the City of Pharr for their May 10, 2008 Municipal Election
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Donna ISD for their May 10, 2008 School Bond Election
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and Donna ISD for their May 10, 2008 School Bond Election
D.
Elections Services Agreement (leasing of voting equip) between County of Hidalgo and City of Edinburg for their May 10, 2008 Municipal Election
E.
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and the City of Granjeno for their May 10, 2008 Municipal Election
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and the City of La Joya for their May 10, 2008 Municipal Election
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and the City of La Joya for their May 10, 2008 Municipal Election
F.
Elections Services Agreement (leasing of voting equip) between the County of Hidalgo and the City of Weslaco for their May 10, 2008 Municipal Election.
15.
Texas Cooperative Extension - Brad Cowan:
A.
Requesting approval to process payment for H.E.Butt Grocery Company in the amount of $79.96 (P.O. #598014) and $58.09 (P.O. #596946) totaling $138.05 with authority for County Auditor to issue check after auditing procedures are completed.
16.
Public Defender's Office - Jaime Gonzalez:
A.
Presentation, discussion, consideration and approval supporting the 2009 Indigent Defense Discretionary Grant Resolution letter, due April 29, 2008.
17.
District Attorney's Office - Roy Cazares:
A.
Approval of 2008 appropriation of funds for the Grand Jury account (1100) in the amount of $2,000.00 (Note: Monies will be unreserved from account #8-1100-250-10-000-001-0-000 "Reserved Fund Balance-Grand Jury").
18.
Sheriff's Office - Chief Martinez:
A.
Approval of salary schedule for the Operation Border-Star Grant previously approved by Commissioners' Court on 01/30/08.
19.
County Clerk's Office - Arturo Guajardo, Jr:
A.
Approval to pay the 2008 membership renewal dues to the Govermental Collectors Association of Texas, Inc (GCAT) in the amount of $150.00, PO #595301, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
20.
Precinct #1 - Comm. Handy:
A.
Requesting approval of appointment of Oscar Ramirez as Tenant Member to the Board of Commissioners of the Hidalgo County Housing Authority Association.
B.
Requesting approval to name a road easement located 1/4 mile South of Mile 13 1/2 North on FM 1015, San Rafael Road (CR 1231) for 9-1-1 purposes only (LRGVDC 911 Department has been advised).
0.
Discussion, action and or possible approval to purchase generators for several departments within Pct. 1.
C.
Requesting approval to name a road easement located on Mile 13 1/2 North off of FM 1015 (CR 1284), Angel Drive for 9-1-1 purposes only (LRGVDC 911 Department has been advised).
21.
Precinct #2 - Comm. Palacios:
A.
Request authorization and approval to pay Sam's Club invoice statement for late fees and finance charges in the amount of $48.97 with authority for County Treasurer to issue payment/check after County Auditor's review and processing procedures are completed.
22.
Precinct #3 - Comm. Flores:
A.
Approval of 2008 appropriation of funds into Precinct #3 Road & Bridge fund (1203) in the amount of $400,000.00.
B.
Discussion, consideration, acceptance and approval of claim/invoice with authority for auditor to issue payment to:
1. Superior Alarms in the amount of $45.00 for monitoring services at Anzalduas Park from January 2008 through March 2008.
2. Sam's Credit Club in the amount of $33.00 for late fees and finance charge.
1. Superior Alarms in the amount of $45.00 for monitoring services at Anzalduas Park from January 2008 through March 2008.
2. Sam's Credit Club in the amount of $33.00 for late fees and finance charge.
C.
Approval of 2008 interdepartmental transfers for Precinct #3 Colonia Access Program (1311) from El Paraiso (program 247) to Villa Capri (program 784) in the amount of $16,968.67, and from El Paraiso (program 247) to Walton (program 837) in the amount of 14,955.75.
23.
Precinct #4 - Comm. Garza:
A.
Request To Reappoint Mr. Rene A. Ramirez To The Hidalgo County Housing Authority Board.
24.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
5.
Electric Energy Provider
Option I:
A. Presentation by Ruben de los Santos with Reliant Energy (Hidalgo County's current contracted energy provider through the County's participation in the State of Texas General Land Office's Power Program) for discussion, consideration and action to enter into a multiple months agreement before the expiration of the current contract on 5-31-08;
B. Approval of participation with and through the State of Texas General Land Office's Power Program's awarded vendor (Reliant Energy) for the contract of an electric energy provider with designation and authorization for County Judge, Commissioner or Executive Officer to approve and accept pricing and a term of up to sixty (60) months if market conditions present an opportunity to do so with the CC setting the parameter against the County's current pricing;
C. Approval of an Electric Sales Agreement through the State of Texas General Land Office Power Programs's awarded vendor, Reliant Energy for a term of ________________months at a rate of $___________________, plus additional charges of $___________________.
Option II:
A. Presentation by Donald Lee, Executive Director of (Conference of Urban Counties) and Public Power Pool of an indicative pricing proposal from CUC's aggregation project- P3 for the provision of electric power for Hidalgo County:
B. Approval to proceed to enter into an Interlocal Agreement between Hidalgo County and CUC's aggregation project Public Power Pool for the provision of electric power including, but not limited to the provisions detailed in the attached documentation on membership requirements;
Option I:
A. Presentation by Ruben de los Santos with Reliant Energy (Hidalgo County's current contracted energy provider through the County's participation in the State of Texas General Land Office's Power Program) for discussion, consideration and action to enter into a multiple months agreement before the expiration of the current contract on 5-31-08;
B. Approval of participation with and through the State of Texas General Land Office's Power Program's awarded vendor (Reliant Energy) for the contract of an electric energy provider with designation and authorization for County Judge, Commissioner or Executive Officer to approve and accept pricing and a term of up to sixty (60) months if market conditions present an opportunity to do so with the CC setting the parameter against the County's current pricing;
C. Approval of an Electric Sales Agreement through the State of Texas General Land Office Power Programs's awarded vendor, Reliant Energy for a term of ________________months at a rate of $___________________, plus additional charges of $___________________.
Option II:
A. Presentation by Donald Lee, Executive Director of (Conference of Urban Counties) and Public Power Pool of an indicative pricing proposal from CUC's aggregation project- P3 for the provision of electric power for Hidalgo County:
B. Approval to proceed to enter into an Interlocal Agreement between Hidalgo County and CUC's aggregation project Public Power Pool for the provision of electric power including, but not limited to the provisions detailed in the attached documentation on membership requirements;
6.
Presentation of a status report in connection with the RFQ-Request for Qualifications for: Expansion of Construction Materials Testing Engineering Pool for Hidalgo County: No Statements of Qualifications (SOQ's) were received,
Note: Project has been advertised three (3) times.
Note: Project has been advertised three (3) times.
7.
Presentation for discussion, consideration and approval of a Special Warranty Deed to convey to the State of Texas (for the use and benefit of the Department of State Health Services) Hidalgo County owned property with the legal description attached hereto.
8.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment of Invoice No. 017450 in the amount of $2,450.00 from Raba-Kistner Consultant, Inc., contracted engineer for Hidalgo County New Government Facility, with authority for Auditor to review and complete processing procedures and County Treasurer to issue payment/check.
9.
Presentation for discussion, consideration and action in connection with water damages sustained to first and second floor courtrooms and surrounding areas including, but not limited to, the following:
A. Dry-outs, remediation/abatement of asbestos containing materials, build back of 93rd., 275th., 370th. District Courts and affected surrounding areas of the first and second floors of the Courthouse;
B. Emergency dry-out, remediation/abatement of asbestos containing materials and build back of County Court at Law #5 (housed on the second floor in the area, aka, the old 206th. District Court and adjacent to the 93rd.) after the discovery of water damage arising from the original ruptured water line (on 3/14 or 3/15/08);
C. Authority for Clean Air Solutions to propose the costs assoicated with the dry-out, abatement and build back of CCL #5;
D. Recap of current and recent repairs to the Hidalgo County Courthouse;
A. Dry-outs, remediation/abatement of asbestos containing materials, build back of 93rd., 275th., 370th. District Courts and affected surrounding areas of the first and second floors of the Courthouse;
B. Emergency dry-out, remediation/abatement of asbestos containing materials and build back of County Court at Law #5 (housed on the second floor in the area, aka, the old 206th. District Court and adjacent to the 93rd.) after the discovery of water damage arising from the original ruptured water line (on 3/14 or 3/15/08);
C. Authority for Clean Air Solutions to propose the costs assoicated with the dry-out, abatement and build back of CCL #5;
D. Recap of current and recent repairs to the Hidalgo County Courthouse;
10.
Requesting authority to exercise the last one (1) year option to renew and extend (as provided under the current agreement) with "Lava Concepts-Consulting Services" for C-07-082-05-06-Hidalgo County For Sage Millenium Financial Software Consulting Services", under the same rates, terms and conditions.
11.
A. Presentation for consideration, discussion, and approval to renew/extend for another year the "County Master Service Interlocal Contract" (previously approved by CC on 07/03/07) between Harris County Department of Education (HCDE) and Hidalgo County, thus allowing the County to still be a member of the Cooperative Purchasing Program and utilize the procurement resources that are compliant with bidding requirements. Note: No membership dues or fees required.
B. Presentation for consideration, discussion, and approval to renew/extend for another year the "Interlocal Contract(s) Addendum #1-(HCDE)-Choice Facility Partners", for Job Order Contract ("JOC") Services via its JOC contractors and "(HCDE)-Purchasing Cooperative", for purchases of products/services and expand procurement resouces that are compliant with bidding requirements. Note: No membership dues or fees required.
B. Presentation for consideration, discussion, and approval to renew/extend for another year the "Interlocal Contract(s) Addendum #1-(HCDE)-Choice Facility Partners", for Job Order Contract ("JOC") Services via its JOC contractors and "(HCDE)-Purchasing Cooperative", for purchases of products/services and expand procurement resouces that are compliant with bidding requirements. Note: No membership dues or fees required.
12.
A. Presentation for discussion, consideration and action on a recommendation by project engineer Hinojosa Engineering, Inc. to award to the lowest bidder meeting all specifications for bid No CAP-08-008-03-26-LRM "Paving & Drainage Construction for Villa Capri" and approval of contract subject to legal review and TXDOT approval.
B. Presentation for discussion, consideration and action on a recommendation by project engineer Hinojosa Engineering, Inc. to award to the lowest bidder meeting all specifications for bid No CAP-08-007-03-26-LRM "Paving & Drainage Construction for Chula Vista Subdivision and Walton Subdivision" and approval of contract subject to legal review and TXDOT approval.
13.
A. Requesting approval of Change Order No. 2 (increase) in connection with the unforeseen discovery of an additional fourth (4th) fuel tank nestled between two (2) of the three (3) previously discovered tanks during the removal of the current/on-going "Demolition and Removal of Underground Petroleum Storage Tank System (located at 201 and 217 North Closner Blvd., Edinburg, Texas) for Hidalgo County in the amount of $3,000.00 from contracted vendor, Rio Tank Service Construction, Inc. and as recommended by project engineer, L & G Engineering, with authority for County Judge to execute document.
B. Reporting on the contents of additional discovered underground tanks which may require special handling, quarantine, testing and disposition which may result in additional costs and as further detailed and explained under the Emergency Declaration Nos. 1 & 2 as, attached hereto.
B. Reporting on the contents of additional discovered underground tanks which may require special handling, quarantine, testing and disposition which may result in additional costs and as further detailed and explained under the Emergency Declaration Nos. 1 & 2 as, attached hereto.
14.
Presentation for discussion, consideration, acceptance and approval of application of payment No 3 in the amount of $101,667.03 (through project engineer R. Gutierrez Engineering, Inc.) submitted by TRC Utilities Construction Co., Inc. in connection with contract C-CAP-07-023-08-07.
15.
Presentation for discussion, consideration, acceptance and action in connection with the title search (ordered by CC on 4-14-08) for the property authorized for conveyance by CC (circa 1944-46) and conveyance of said property through deed, if necessary and as further described as:
Southeast Ten (10) acres of Lot Seven (7), Nine (9), West Addition to Sharyland, Hidalgo County, Texas (described by metes and bounds Vol. 433, page 547)
Southeast Ten (10) acres of Lot Seven (7), Nine (9), West Addition to Sharyland, Hidalgo County, Texas (described by metes and bounds Vol. 433, page 547)
16.
Presentation for discussion, consideration, acceptance and approval of payment for invoice Number 2486 in the amount of $1,793.40 for Eldora/1426 (Santana Subd/Nadia Street) to R. Gutierrez Engineering Corporation.
17.
Requesting authority to advertise and approval of specifications/requirements as attached hereto for: "Hidalgo County-Armored Car Services".
B.
Pct. 1
1.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 08046 in the amount of $9,257.00 submitted by Javier Hinojosa Engineering with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-086-03-06 (PO# 600064) for: Design Construction of Paving Improvements for Mile 3 1/2 West (between Mi 5 N to City Limits)-Hidalgo County Precinct No. 1.
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 08047 in the amount of $2,268.84 submitted by Javier Hinojosa Engineering with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-086-03-06 (PO# 600065) for: Design Construction of Paving Improvements for Mile 6 West (from Mile 17 S to SH 107)-Hidalgo County Precinct No. 1.
B. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 08047 in the amount of $2,268.84 submitted by Javier Hinojosa Engineering with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-086-03-06 (PO# 600065) for: Design Construction of Paving Improvements for Mile 6 West (from Mile 17 S to SH 107)-Hidalgo County Precinct No. 1.
2.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice Nos. 763 & 784 totaling $10,000.00 submitted by Leonel Garza Jr. & Associates, LLC with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-040-03-25 (PO#601470) for appraisal services to "Various Road & Bridge and Capital Improvement Plan (C.I.P) Projects within Hidalgo County Precinct No. 1 and in connection to Work Authorization No. 1 (FM 493 Project).
3.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 02.08 SSP in the amount of $30,000.00 submitted by Dos Logistics, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to contract #C-08-151-04-14 (PO# 602205) for: "Environmental Assessment for Parks Indoor/Outdoor Grant Projects (Sunrise/Sunset Park located at Mile 11 and Mile 1 West, Weslaco, Texas)for Hidalgo County Precinct No. 1.
C.
Pct. 2
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 6 (with a estimated cost of $10,000.00) for "Street and Drainage improvements to Eldora/1426 Subdivision, aka, Nadia Street" with R. Gutierrez Engineering, to provide engineer services to Hidalgo County Precinct No. 2.
D.
Pct. 3
1.
Presentation for discussion, consideration, and approval to execute a professional engineering services contract/agreement for Geotechnical Engineering and Construction Materials Testing Services with L & G Engineering Laboratory, for Hidalgo County Precinct No. 3 as authorized & approved for negotiations by CC on 3/18/08.
2.
Presentation of a recommendation from project architect, Alcoser Garcia Associates Design Consultants for discussion, consideration and approval to award the qualifying proposal received from Herrera & Hunt, Inc. meeting all specifications and/or requirements (through Hidalgo County's membership/participation with state, cooperative purchasing programs or interlocal awarded jocs or construction services vendors) for the provision of labor, materials and related accesories, including, but not limited to, securing and barricading areas and any other appurtenances as may be needed to uncover pier for a complete assessment by the project architect, Alcoser Garcia Associates Design Consultants in the amount of $14,000.00 for Phase I of the project refered to as an Exploratory Assessment.
3.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 1 (with a estimated cost of $5,711.60) for "Geotechnical & Construction Materials Testing Services for Iowa Rd." with L&G Engineering Laboratory, to provide engineer services to Hidalgo County Precinct No. 3.
E.
Pct. 4
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 288696 in the amount of $750.00 submitted by TEDSI Infrastructure Group with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-051-02-06 (PO #597865) for: "Terry Road between Schunior and Mile 17 1/2 North."
F.
Health & Human Services Dept.
1.
A. Requesting authority to purchase computer software, equipment and/or peripherals through our membership/participation with (TCPN) The Cooperative Purchasing Network with the following awarded vendor. CDW Government Inc. R-4713 requisition # 130537 for the total amount of $20,362.00
B. Requesting authority to purchase computer equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor. Calence LLC DIR-SDD-236 requisition # 130544 for the total amount of $11,105.20
B. Requesting authority to purchase computer equipment and/or peripherals through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor. Calence LLC DIR-SDD-236 requisition # 130544 for the total amount of $11,105.20
2.
Presentation for discussion, consideration adn approval to purchase through our Houston-Galveston Area Council (H-GAC) membership through awarded vendor Philpott Motors for Three (3) New unused 2009 Escapes for a total not to exceed $59,964.00 and One (1) New unused 2008 F-150 Ext Cab for an amount not to exceed $14,329.00 Plus H-GAC Fees.
Total amount: $74,293.00
H-GAC Fees: $ 600.00
Total Amt. $ 74,893.00
Total amount: $74,293.00
H-GAC Fees: $ 600.00
Total Amt. $ 74,893.00
3.
A. Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice Nos. 07M198-5 & 07M198-9 in the total amount of $ 789.80 submitted by Millennium Engineers Group, Inc. with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection with contract # C-07-265-10-15 and Work Authorization No. 1, (PO # 595645) for: "Construction Material Testing" for Paved/Un-Paved, Lateral and C.I.P Projects" within Hidalgo County Pct. 4 (HIDALGO COUNTY HEALTH DEPARTMENT PARKING LOT IMPROVEMENTS-PH.I)
B. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 6 in the amount of $ 3,070.25 with MILLENNIUM ENGINEERS GROUP, INC. to provide engineering services to Hidalgo County Precinct No. 4, in connection with Contract No. C-07-265-10-15 for "Construction Materials Testing Services for PAVED/UN-PAVED, LATERAL and CIP PROJECTS (HIDALGO COUNTY HEALTH DEPARTMENT PARKING LOT IMPROVEMENTS PH. III)
B. Presentation for consideration, discussion acceptance and approval of Work Authorization No. 6 in the amount of $ 3,070.25 with MILLENNIUM ENGINEERS GROUP, INC. to provide engineering services to Hidalgo County Precinct No. 4, in connection with Contract No. C-07-265-10-15 for "Construction Materials Testing Services for PAVED/UN-PAVED, LATERAL and CIP PROJECTS (HIDALGO COUNTY HEALTH DEPARTMENT PARKING LOT IMPROVEMENTS PH. III)
G.
WIC
1.
Requesting approval to exercise the sixty (60) days grace period extension, as provided in current contract with McKesson Medical-Surgical, Inc., so as to have no lapse in services while project is re-advertised.
2.
A.) Requesting approval to reject a sole response received (incomplete submission) for "Hidalgo County WIC Program-Medical Supplies" (Bid No. 2008-008-04-16-SMA)
B.) Requesting authority to re-advertise as attached hereto for "Hidalgo County WIC Program-Medical Supplies" in as much the bids received were incomplete responses. (Bid No. 2008-164)
B.) Requesting authority to re-advertise as attached hereto for "Hidalgo County WIC Program-Medical Supplies" in as much the bids received were incomplete responses. (Bid No. 2008-164)
H.
Community Service Agency
1.
Presentation for discussion, consideration, acceptance and approval to award Sears Commercial (scoring grid reflects Sears Commercial met the minimum score of 58.5 points thus qualifying for award as required by Texas Department of Housing and Community Affairs) for RFP #2008-063-03-19-OGG "Replacement of Refrigerators Project" to lower ultility usage and promote energy conservation to eligible low-income dwellings throughout Hidalgo County.
I.
Sheriff's Office
1.
A. Presentation for discussion acceptance and approval to exercise the "thirty (30) day written notice of termination of contract" with Centric Group LLC d/b/a Keefe Supply Company under Contract No. C-07-129-08-07-"Commissary Supplies" as recommended for consideration by the Hidalgo County Sheriff's Office.
B. Requesting authority to advertise and approval of draft specifications (as developed & drafted with the user department) as attached hereto for "Commissary Supplies" project.
B. Requesting authority to advertise and approval of draft specifications (as developed & drafted with the user department) as attached hereto for "Commissary Supplies" project.
J.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS-
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
C. Requesting approval the engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
A. Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
B. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
C. Requesting approval the engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation"
2.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with All Valley Vending for vending machine services.
25.
Commissioners' Court Executive Officer - Valde Guerra:
A.
Discussion, consideration and action on Ethics Policy
B.
Approval of Interlocal agreement with Hidalgo County Drainage District #1 for administration of Federal Grant Award.
C.
Approval of assigned parking at the new Hidalgo County Administration Building.
D.
Discussion, consideration and action on accepting revised offer of Terrorism Coverage with authority for Commissioners' Court Executive Officer to sign disclosure notice.
E.
1. Discussion, consideration and action on reassignment of Constable Pct. 5 personnel to Hidalgo County Constable Pct. 1 and approval for Constable Pct. 1 to deputize same.
2. Approval to transfer funds from Constable Pct. 5 to Constable Pct. 1
3. Approval of revised salary schedule.
or in the alternative;
4. Authorize the Hidalgo County Pct. 1 Constable Celestino Avila to deputize: Daniel M. Marichalar, Jr., Fabian Ybarra, Victor M. Garcia, Adelaida Leal, Esteban Garcia, Feliciano Ramos as Pct. 1 Deputy Constables or;
5. Cease employment pay to Constable Pct. 5 Deputy Constables and support personnel or;
6. Authorize the closure of Constable Pct. 5 offices.
2. Approval to transfer funds from Constable Pct. 5 to Constable Pct. 1
3. Approval of revised salary schedule.
or in the alternative;
4. Authorize the Hidalgo County Pct. 1 Constable Celestino Avila to deputize: Daniel M. Marichalar, Jr., Fabian Ybarra, Victor M. Garcia, Adelaida Leal, Esteban Garcia, Feliciano Ramos as Pct. 1 Deputy Constables or;
5. Cease employment pay to Constable Pct. 5 Deputy Constables and support personnel or;
6. Authorize the closure of Constable Pct. 5 offices.
26.
Budget & Management - Valde Guerra:
A.
Precinct No. 1 - Parks:
Approval of 2008 appropriation of funds for the Precinct No. 1 - Parks (1211) in the amount of $109,923.75.
Approval of 2008 appropriation of funds for the Precinct No. 1 - Parks (1211) in the amount of $109,923.75.
B.
Approval of 2008 Interdepartmental transfer from Computer Department - Internet (1100) in the amount of $9,324.00
C.
Approval of 2008 interdepartmental transfer from Countywide Administration - Contingency to Elections Department (1100) in the amount of $109,955.40.
D.
Discussion, consideration and approval to issue a check to the Law Office of
Preston Henrickson for expenses from June 15, 2003 to December 31, 2007
as it relates to Cause No. C-1716-07-E; Texas Association of Counties County
Government Risk Management Pool vs Hidalgo county and Enrique Escalon
Preston Henrickson for expenses from June 15, 2003 to December 31, 2007
as it relates to Cause No. C-1716-07-E; Texas Association of Counties County
Government Risk Management Pool vs Hidalgo county and Enrique Escalon
27.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.087 & 551.074 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.087 & 551.074 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Cynthia Martinez
E.
Claim of Uvaldina Ambris
F.
EEOC #31C-2008-00243C; Alfredo Saenz vs Hidalgo County Precinct 1
G.
1. Evaluation, duties, discipline or dismissal of Hidalgo County Elections Administrator.
2. Deliberation of Appointment of Interim Hidalgo County Elections Administrator.
2. Deliberation of Appointment of Interim Hidalgo County Elections Administrator.
28.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Cynthia Martinez
E.
Claim of Uvaldina Ambris
F.
EEOC #31C-2008-00243C; Alfredo Saenz vs Hidalgo County Precinct 1
G.
1. Evaluation, duties, discipline or dismissal of Hidalgo County Elections Administrator.
2. Appointment of Interim Hidalgo County Elections Administrator.
2. Appointment of Interim Hidalgo County Elections Administrator.
29.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
30.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
31.
Adjourn